Jobs at Corporate Staffing

Key Responsibilities

Finance Department Oversight 

• Responsible for oversight of all finance activities of the organization (i.e.: cash & bank management, cash flow management, internal controls management, budgeting, reporting, tax issues and government compliance, payment processing and payroll, document management, inventory management etc).
• Supervise the senior finance associate and the risk/compliance financial analyst 
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that specific programs have all the necessary funds for the operations as required 
• Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management and the Board by the 10th of each month. 
• Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with the organization’s guidelines and regulations. 
• Verify that appropriate segregation of duties exists to ensure effective support of office and field operations, and to protect the integrity of the organization’s financial and administrative operations 
• Prepare financial documents for auditing, ensure that accounts are audited yearly by assigned company and facilitate in the best way possible the audit process 
• Ensure that all the procurement procedures are respected and are operational in project offices in accordance with procurement principles 
• Responsible for the organization’s resources (staff, financial and material etc) and that they are being utilized with good care and according to the spirit of the organization 
• Ensure that stock and equipment management is effectively maintained and utilized 
• Maintain inventory tracking system and perform periodic reviews 
• Coordinate vehicles management, maintenance program, insurance and status monitoring 
• Work closely with the fundraising and grants coordinator/team 
• Work closely with the Micro-Enterprise and Public Health departments in regard to financial matters 
• Work closely with the internal and external auditors 

Budget Management 

• Be part of the Board’s finance and budget committee 
• Help in the preparation of the annual budgets and forecasts with the finance and budget committee 
• Collaborate with the program managers, coordinators and senior management in preparation of initial programs’ budgets 
• Provide training in budget preparation to programs’ heads as need be 
• Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, corrected and explained as necessary 
• Ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively 
• Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with the organization’s procurement policies, procedures and donor’s grants and contracts requirements 
• Monitor burn rates, advise on spending projections, maintain and update the status of obligated funds 

Financial Reporting 

• Prepare and revise finance and operations guidelines in order that they adhere to the organization and legal requirements 
• Prepare monthly, quarterly, semi-annual reports, and consolidated annual fiscal reports, and any other required donor submissions 

Human Resources, Administrative & IT Management 

• Work and supervise the HR officer to ensure that the human resource functions such as: i) Recruitment & On-boarding, ii) Learning & Development Guidelines, iii) Retention Strategy, iv) Regulatory oversight & Legal Compliance, v) People Management Strategies are properly resourced, structured, and well implemented 
• Work with the HR officer to properly establish proper administrative procedures and guidelines for the organization in terms of administrative management & information technology 
• Support to develop, prepare and implement safety and security policies and procedures to establish a safe working environment 
• Prepare and submit various administrative reports 
• Perform other duties as assigned 

General 

• Contribute to maintaining teamwork, discipline, sound work relationships and productivity 
• Encourage a work environment of mutual respect where team members strive to achieve excellence 
• Ensure that proper communication channel is maintained between all offices and relevant people 
• Keep sound and effective relation with local partners and authorities 
• Ensure the Organization is well represented in the community that it serves 

Requirement and Qualifications

• Master’s degree in Finance, Business, Accounting or a relevant field 
• Bachelor’s degree in Finance, Business, Accounting or a relevant field; professional qualification in accounting desired 
• CPA (K) and member of ICPAK or any other recognized professional accounting qualification 
• Minimum of seven years of experience managing finance for an NGO; in-depth knowledge of NGO financial management, rules and regulations 
• Minimum of seven years of experience managing, in increasing roles of responsibility, finance, procurement, administration, logistics and/or human resource-related matters for an NGO 
• Proven ability to prepare multi-year budgets, donor financial reports and NGO audits 
• Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations as demonstrated by the ability to work both independently and within a team 
• Assess priorities and manage a variety of activities with attention to detail 
• Exceptional written, oral, interpersonal, and presentation skills and ability to effectively interface with senior management 
• Excellent oral and written communication skills in English 
• Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook 
• Very good knowledge of using QuickBooks and/or any other major accounting software used by NGOs 
• Ability to demonstrate traits of being a team player with colleagues; both senior and junior through respect and understanding 
• Experience as a leader, coach, mentor and staff trainer to develop the financial skills of colleagues 
• Proven leadership and capacity in negotiation and conflict management 
• Demonstrate experience to provide technical assistance to the organization and conduct training with diverse levels of expertise 
• Superior management skills; ability to influence and engage direct and indirect reports and peers 
• Ability and willingness to be very flexible and accommodating in difficult and changing working circumstances 
• Personal commitment to gender equality, child rights and social inclusion 

Closing: 2nd February 2023

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Key Responsibilities:

• Controlling and reconciliation of all financial transactions and data.
• Develop, implement and maintain consolidated bookkeeping and financial management system.
• Monitor and manage company & project cash flow and expenditures.
• Preparation and creation of financial reports, final and management accounts.
• Serve as primary contact for banks, and communicate with debtors/creditors.
• Prepare/oversee costings, quotations, invoices, and statements.
• Coordinate stocks, tracking, re-ordering, and procurement.
• Coordinate petty cash & expenditure planning.
• Preparation of payroll & all statutory deductions on iTax and KRA systems and ensuring compliance.
• Working on creating & improving business processes, procedures, and efficiencies.
• Co-ordinate & ensure all permits/licenses are in place for various sites and locations
• Filing of all documents, administrative, financial, accounting, and projects.
• Any additional work related to the company or directors not outlined in this JD.

Key Qualifications.

• Bachelor’s Degree in Finance, or related field.
• CPA level 4 or equivalent.
• At least 3-5 years of experience.
• Proficiency in ERP is required.
• Good communication skills.
• Should be hands-on with QuickBooks & i-Tax.
• Should be familiar with costings, taxation, and cost analysis.

Closing: 7th February 2023