Fresh Jobs at Amref Kenya

JOB PURPOSE

Under the supervision of the Administrative Associate, the job holder will provide general office support to the Project team.

PRINCIPAL RESPONSIBILITIES

•  Maintaining a good filing system for the project and carrying out basic documentation including typing, photocopying and collating as required.
•  Processing and following up on invoice payments and surrenders.
•  Assist the Administrative Associate in organizing staff logistics, Fuel requests.
•  Ensuring that the office environment is kept safe and clean at all times.
•  Preparing beverages for the staff and visitors.
•  Filing and performing routine clerical tasks.
•  Collecting office supplies from relevant vendors.
•  Operating office machines e.g. telephones, photocopiers, scanners etc.
•  Carrying out postage/delivery and receiving office documents.
•  Assisting in front office/reception duties.

REQUIRED QUALIFICATIONS
Education, Experience & Competencies

•  At least a Diploma or Certificate in any relevant field.
•  Minimum of Three (3) years of work experience in the same field and in a busy environment.
•  Interpersonal skills, basic telephone skills.
•  Excellent writing and oral communication skills.
•  Time management skills.
•  Confidentiality.
•  Planning and organizing.
•  Reliable.
•  Stress tolerance.
•  Proactive approach

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JOB PURPOSE

Under the supervision of the Administrative Assistant, the job holder will support and provide safe and reliable transportation service to the USAID Uongozi wa Afya Thabiti project team.

PRINCIPAL RESPONSIBILITIES

 Ensuring that Amref staff and deliveries are taken to their destinations in a timely, safe and secure manner.

•  Having the vehicle for the trip ready in advance.
•  Being punctual to pick up and drop people as required.
•  Ensuring that all tools required for the trip are in the vehicle.
•  Ensuring that the trip is smooth, thus no over-speeding.
•  Ensuring that all documentation regarding the trip is done and all authorizations have been obtained.
•  Ensuring that the delivery book is signed for all deliveries.

 Ensuring that the allocated vehicle is always kept clean.

•  Washing the car regularly and ensuring that it is kept tidy at all times.

 Keeping the car in good working condition.

•  Checking the tyre pressure, oil tank before each trip.
•  Keeping to service schedules.
•  Keeping alert on any possible mechanical problems.
•  Ensuring that necessary repairs are carried out economically and timely.
•  Maintaining up to date and accurate reports of work tickets including kilometers traveled, fuel consumed and dates of oil changes.

 Ensuring the safety of passengers at all times.

•  Ensuring that the assigned vehicle has all required registrations/licensing and inspections and that necessary document is retained with the vehicle.
•  Ensuring that car seat belts are functional and that all passengers have fastened their safety belts at all times.
•  Adhering to traffic rules at all times.
•  Avoiding and reporting any accidents.
•  Ensure personal compliance with the Government Traffic Act.
•  Report incidents and take appropriate steps as per the organization’s rules and regulations.
•  Maintain up to date and accurate records of vehicle work tickets and monthly fuel voucher booklet.

REQUIRED QUALIFICATIONS
Education, Experience & Competencies

•  Minimum “O” (Form 4 certificate) level of education.
•  At least Three (3) years of driving experience with a good track record in a busy office, preferably in an NGO.
•  MUST have a valid driving license.
•  Training on defensive driving or basic mechanic is desirable.
•  Certificate in basic computer applications.
•  Oral and written English and Kiswahili language fluency with the ability to follow instructions.
•  Candidates from the local county locations are preferred.
•  Time management skills
•  Flexibility and adaptability.
•  Good general understanding of the different vehicle parts.
•  Ability to understand what precautions and preventive measures are required for proper vehicle maintenance.
•  Ability to work after office hours on some occasions while maintaining a positive enthusiastic attitude.
•  Excellent interpersonal skills and ability to show respect to those being served.
•  Be well organized.