Fresh Roles at AGL- Africa Global Logistics

Mission Description

• Based in Nairobi and reporting to the Team Lead Yard Operations, the role exists to manage the receipt, inspection, inventory control and ensure complete and timely update of all systems. Specific deliverables will be to:-
• Receive any stocks to and from the GLC as per approved procedures.
• Oversee inspection of all vehicles and stocks prior to receipt, release and movement as per approved documentation and procedures.
• Ensure the yard activity is coordinated efficiently for the handling of vehicles and any stocks as per approved procedure
• Align the logistics planning in line with CFAO Sales and Operations processes.
• Track inventory under intermediate movements, i.e. vehicle units at accessory, suppliers and demonstration units.
• Conduct accurate weekly and monthly stock takes
• Maintain accurate documentation and processing as per approved standard operating procedures.

Profile

• Diploma in Mechanical or automotive engineering or related field.

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Mission Description

Inspect all units as per the checklist before delivery to the Client.

• Carry out receiving inspection of motor vehicles and report any defect/damages/missing items immediately
• Inspect motor vehicles as per the pre-delivery inspection SOP
• Report any defect/damages as per the PDI standards.
• Diagnose mechanical problems and servicing of the motor vehicles as per manuals.
• Install parts & accessories as per specification.
• Perform road tests for inspected vehicles as per SOP.
• Complete PDI inspection sheets/reports and submit as per file management SOP.
• Ensure no vehicle is released from PDI without 100% ok PDI
• Clean, repair and maintain workshop tools & equipment
• Update operational system (VITS/other)
• Any other role assigned by management from time to time.

Profile

• Diploma in mechanical engineering or equivalent field
• 2 years' experience

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Mission Description

• Diploma / Degree in Commerce or related field.
• 3 yrs in C & F

Profile

Stocking Role

• TALO/ CAD/CAM Chassis upload
• TALO/ CFAO and SAP PO creation, goodsreceipt and invoice processing

Monthly Stock Take

• TALO/ CFAO stocks audit before stock take
• TALO/CFAO reconciliation after stock take

Customs Duty payments i.e. Tax paymentsprocessing

• Validation of customs agent declarations
• Preparation of payment request i.e. entry,evidence of validation, cover sheet withbreakdown of costs (Duty, excise, VAT as per Finance format)
• Preparation of Citi direct upload files

Invoice Processing

• Receiving invoices i.e. port, ex-warehouse, warehouse, accessory and transport invoices including ANT invoices
• Verification and processing invoices for approval based on the tariff cards or LPO in case of accessories with supporting documents
• Preparation of ANT invoicing statistics and drafts to ensure accurate monthly invoicing for all services rendered within the month.

Logistics planning and tracking

• Alignment of the logistics planning in line with CFAO Sales and Operations processes.
• Tracking inventory under intermediate movements, i.e. vehicle units at accessory, suppliers and demonstration units based on CFAO LPOs and instructions.
• Tracking inventory under intermediate movements using the ANT Yard management system and based on CFAO LPOs and instructions.

File management and archiving

• File management and control of all CFAO
• Logistics operations as per the approved SOP. (Using SPOT, EDOC, and any other approved systems)
• File management and control of all ANT
• Logistics operations as per approved SOP; (Using SPOT, EDOC, and any other approved systems)
• Archiving all CFAO Logistics operations documents as per approved SOP. (Using SPOT, EDOC, and any other approved systems)
• Archiving of all ANT Logistics operations documents as per approved SOP. (Using SPOT, EDOC, and any other approved systems)

Systems super user

• Lead the deployment and sustenance of the utilization of the onsite systems, Yard management System, Synertrade, TALO, ANATA.

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Mission Description

Transit Operations Management

• Plan, coordinate and control end-to-end transit cargo movements from port or point of entry to the destination or border exit.
• Ensure timely customs entries, bond management, port and terminal release, dispatch, border clearance, proof of exit and file closure.
• Monitor cargo movement daily, proactively manage exceptions and provide accurate status updates to customers and management.

Consolidation Business Management

• Plan and manage import and export consolidation activities, including cargo receipt, verification, sorting, staging, consolidation, deconsolidation, and dispatch.
• Coordinate consolidation schedules, cut-off times, loading plans, routing and space utilisation with customers, regional offices, warehouses, carriers, and agents.
• Develop practical operating processes for new consolidation lanes and ensure consistent execution across participating locations.

Customer Service and Stakeholder Coordination

• Function as the primary operational contact for assigned transit and consolidation customers.
• Lead operational reviews, resolve service issues, and ensure complaints, delays, damage, and claims are promptly investigated and closed. Maintain effective working relationships with customs authorities, border agencies, shipping lines, ports, terminals, transporters, and regional operating partners.
• Support Commercial in solution design, pricing inputs, implementation planning and onboarding of new transit and consolidation business.

Financial and Commercial Control

• Prepare activity budgets and forecasts, monitor actual performance, and explain material variances.
• Control disbursements, supplier charges, demurrage, detention, storage, penalties, and other avoidable costs.
• Validate operational billing inputs, ensure complete and timely invoicing, protect agreed margins, and follow up closure of outstanding files.

Compliance, Risk and QHSE

• Ensure compliance with customs, transit, bonded-cargo, transport, security, trade and QHSE requirements in all operating countries and corridors.
• Maintain current SOPs, work instructions, risk assessments, escalation protocols and contingency arrangements for transit and consolidation activities.
• Ensure customs bonds, guarantees, licences, permits and statutory records are monitored and used within approved limits.

People Leadership and Continuous Improvement

• Lead, coach and develop the transit operations team, with clear responsibilities, performance objectives, and accountability.
• Plan staffing and shift coverage in line with workload, customer commitments, and business growth.

Stakeholder & Customer Management

• Function as the senior operational interface for key strategic customers in line with assigned functions.
• Build and maintain strong relationships with regulators, suppliers, and industry partners.
• Represent ANT in professional forums and stakeholder engagements.

Profile

• Bachelor's degree or diploma in Logistics, Supply Chain Management, Customs, Commerce, Business Administration, or a related field.
• At least five years' relevant experience in customs clearing and forwarding, transit logistics or regional cargo operations, including supervisory or management responsibility.
• Demonstrable working knowledge of East African transit procedures, customs documentation, bonded cargo controls, and cross-border operating requirements.
• Experience in consolidation, freight forwarding, transport coordination, port or terminal operations is desirable.
• Proficiency in operational systems and Microsoft Office; experience with ERP, TMS or customs platforms is an advantage

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Mission Description 

• Responsible for supporting the operations execution of assigned ANT jobs and files.
• Coordinate with ANT job owners and file operators/supervisors and the back office to ensure the execution of the assigned jobs and files documentation in the applicable operating system(s) is done as per company SOP and policy.
• Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy
• Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC).
• Physical archiving of all ANT files in coordination with all file operators /supervisors.
• Online archiving of all ANT files in the online archive /record systems EDOC / SARISSA in coordination with all file operators /supervisors.
• Support the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements.
• Support the ordering and distribution of office supplies.
• Support and coordinate with relevant service providers daily maintenance (IT, access, security, cleaning schedules).
• Co-ordinate general approved activities (travel/ taxi/ petty cash...) for the ANT team.
• Keep Management updated on staff / facility requirements to enable normal company operations.
• Any other role as may be assigned by management from time to time.
• Alternate to file operators whenever necessary.

Profile

• Diploma in business management or related field.
• 3 years working experience