Job Openings at FEWS NET

The Administrative Assistant (AA) is responsible for assisting the Regional Compliance Manager (RCM) in daily administrative work. The AA will be based in Nairobi, Kenya.

Responsibilities

The main responsibilities of the AA include, but are not limited to:

• Provide administrative support to the project and assist RCM with record-keeping and bookkeeping. Develop and maintain required administrative office systems
• Ensure office consumables are available and supplies are properly stocked
• Liaise with the local vendors to ensure services provided are satisfactory
• Prepare all necessary administrative forms for project-related items
• Oversee the purchase of office supplies and related items
• Maintain inventory tracker and oversees the maintenance of office equipment
• Oversee the vehicle logbook and ensure that the vehicle is properly maintained
• Maintain trackers and ensure the leave records are maintained in personal files
• Supervise the maintenance of the project’s filing system

Qualifications

• Proficiency in written and spoken English required; local language skills desirable
• A Bachelor’s degree in Accounting, Finance, or related field is required. Significant, directly related professional experience can substitute for education experience
• A minimum of 3 years of relevant experience in an equivalent position
• Prior international donor project experience is preferred
• Familiar with the MS world, outlook, PowerPoint, and MS Excel software
• Possess excellent organizational and multi-tasking skills

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The Driver is responsible for driving and maintaining the project vehicle. The driver may be required to travel within their country of posting, including some potential travel in the region. The Driver will be based in Nairobi, Kenya.

Responsibilities

• The main responsibilities of the Driver include, but are not limited to:
• Drive and maintain the project vehicle.
• As assigned and/or preapproved by the driver’s supervisor, drive assigned project vehicle daily, including on scheduled field trips, project-related trips within Addis Ababa and other driving assignments as required.
• Clean assigned vehicle both inside and out.
• Check the assigned vehicle weekly to ensure that it is operational and safe to drive. At least on a weekly basis, check the oil, radiator, fan belt, brake fluid, wipers, tires, lights, and signals.
• Initiate and supervise any repairs required on assigned vehicles with supervisor's approval.
• Initiate and supervise routine periodic maintenance of assigned project vehicles, including oil and filter changes, tune-ups, and professional cleaning by high-pressure hose based on the manufacturer's instructions on optimum maintenance requirements.
• Fulfill project reporting requirements and maintain records on vehicle routing and vehicle condition. Ensure passenger safety by obeying traffic laws, driving carefully, and ensuring each person in the vehicle wears a seatbelt.

Qualifications

• Valid Ethiopian driver’s license and good driving record is required.
• Availability for overtime work and field travel is required.
• Demonstrate excellent interpersonal skills and the ability to be a strong team player.
• Present a professional demeanor and exercise professional judgment.
• Ability to perform well with minimal supervision.