Job Openings at International Organization for Migration (IOM)

Responsibilities

Medical Examinations Oversight

• Review and validate medical examination reports including, but not exclusively: 
  • Entry on Duty (EOD) assessments,
  • Periodic Medical Examinations (PME) for selected risk groups,
  • Driver-specific fitness exams
  • Reports on Long term sick leave certifications
  • Reports on Disability and other special cases 
  • Independent Medical Examinations
• Ensure that all examinations meet quality standards and comply with IOM-OHU protocols.
• Assess medical fitness for duty and deployment, including to hardship duty stations.
• Screen medical questionnaires for staff and dependents, identifying any conditions that may affect work capacity or require special accommodations.
• Authorize extended insurance coverage upon exit (e.g., CACP) when medically justified.

Clinical Duties and Medical Support

• Undertake clinical duties when applicable, including walk-in consultations, emergency response, and follow-up care for staff.
• Provide occupational health services such as immunizations, malaria prophylaxis, and travel health kits.
• Refer staff to external specialists and ensure proper follow-up and documentation.
• Support health education and promotion programs, including preventive health campaigns and awareness initiatives in collaboration with OHU HQ.
• Participate in addressing workplace health risks, including ergonomic assessments and mental health support.

Health Insurance and Claims Management

• Oversee the review of medical insurance claims, ensuring accuracy and compliance with IOM policies.
• Collaborate to detect and prevent fraud when suspicious medical documents are provided and escalate complex cases to OHU and HRM units.
• Liaise with insurance providers to resolve coverage gaps and advocate for staff welfare.
• Liaise and support the Insurance Unit in providing information on coverage, entitlements and claims. 

Occupational Health and Safety

• Implement the Occupational Health Strategy regionally, including risk assessments and health infrastructure evaluations.
• Coordinate emergency medical support and medical evacuations in collaboration with OHU and field missions.
• Provide pre-travel medical briefings and ensure staff preparedness for deployment.
• Act as OHU’s regional representative on occupational health hazards and crisis response.

 Medico-Administrative Advisory

• Advise HR and senior management on medical standards for recruitment, sick leave, and travel.
• Participate in crisis preparedness planning and business continuity efforts.
• Supervise medical clearances for staff across UN entities, ensuring consistency with Earth Med protocols.

Training and Supervision

• Implement health education programs, including HIV/AIDS prevention, first aid, and CPR.
• Ensure availability of medical supplies and proper functioning of equipment.

Reporting and Documentation

• Submit regular reports on high-cost cases, exclusions, occupational incidents, and sick leave trends.
• Maintain organized and confidential medical records, ensuring compliance with data protection standards.
• Provide statistical insights to inform health policy and program development.

Stakeholder Engagement

• Represent IOM in inter-agency health forums and maintain partnerships with local healthcare providers.
• Provide technical input to donor proposals and health-related projects under the supervision of the Chief Medical Officer and the Director SHWD.
• Act as focal point for regional health emergencies and coordinate response efforts.
•  Perform such other duties that may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Completed doctorate in Medicine from an accredited academic institution (Doctor in Medicine). 
• Post-doctoral Diploma in one of the specialty branches of Medicine (e.g. Internal Medicine, General Surgery, Occupational Medicine). - Courses which do not attribute a diploma as "Specialist” in a specific branch of Medicine, though they may be an asset, but do not substitute a Specialty Diploma. 
• Additional qualifications in Occupational and Travel medicine are an asset.

Experience

• Seven years of post doctorate experience in clinical medicine. Experience in occupational health,travel and tropical medicine, preventive medicine, medical evacuations, mental health, and crisis management are an asset.  
• at least three years of managerial/supervision experience with clinical staff (e.g. doctors, nurses, etc.); experience in general office administration;  
• experience in medical insurances and health claim analysis is desirable; 
• knowledge of legal and ethical issues related to occupational health care practice is an asset; 
• experience in liaising with international organizations and hospitals in different countries is an asset.

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Responsibilities

• Provide procedural guidance to supervise and train other finance and admin support staff.
• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc., in accordance with IOM rules and regulations.
• Provide guidance and assistance to country offices and sub-regional HAP offices on financial and administrative procedures of GHAP and other Health Assessment programmes. 
• Conduct reviews and evaluate annual budget requests and budget revisions submitted by country offices to ensure compliance with the budgeting requirements. Provide budget analysis and coordinate the findings and recommendations and follow up with country offices until submission has been finalized.
• Perform evaluation of country offices’ financial performance on a monthly or quarterly basis to monitor compliance with financial policies, procedures, rules and regulations.
• Conduct yearly monitoring and review of medical assets, commitments, start-up costs, capacity building, GHAP fees, and triangulation of FTE across Health Assessment programmes.
• Consolidate data into financial statements and produce regular financial monitoring reports to assist in monitoring expenditures to ensure budget consumption remains within authorized levels.
• Analyse past trends and current financial data to provide regular and ad hoc financial information to support informed financial decision making.
• Assist in monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
• Perform validation of salary projectization of MHD Regional staff by executing validity checks on monthly payroll results.
• Verification of payments in the system are made based on proper authorizations and supported by legitimate and sufficient documentation for Telerad transactions.
• Provide assistance responding to audit queries and follow up on audit recommendations.
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
• Provide yearly webinar or face-to-face trainings regarding the budget preparation and financial performance reviews.
• Enhance reporting templates and assist in the preparation of standard operating procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas.
• Perform other related duties as required

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Finances, or a related field from an accredited academic institution with four years of relevant professional experience; or, 
• High School diploma with six years of relevant professional experience

Experience

• Mature individual, able to work independently, paying attention to detail and meeting deadlines; 
• Capable of working as a team and under stressful and hardship conditions; 
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities; 
• Attention to detail, ability to organize paperwork in a methodical way; 
• Discreet, details and clients-oriented, patient and willingness to learn new things; 
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage; 
• Ability to meet deadlines and work under pressure; and 
• Personal commitment, efficiency, flexibility, drive for results

Skills

• 1.Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; 
• Prior working knowledge of budgeting, financial analysis, costing, etc; 
• Ability to set up internal record tracking and planning for accounting and Budgeting cycles;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds