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  • Posted: Jan 10, 2025
    Deadline: Not specified
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    Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.
    Read more about this company

     

    Procurement Officer

    The Procurement Officer is responsible for sourcing equipment, goods and services and managing vendors. The successful candidate will be able to perform operational procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.

    ESSENTIAL DUTIES:

    • Track and reports key functional metrics to reduce expenses and improve effectiveness
    • Assist in crafting negotiation strategies and close deals with optimal terms.
    • Partners with stakeholders to ensure clear requirements documentation.
    • Forecast price and market trends to identify changes of balance in buyer-supplier power
    • Performs cost and scenario analysis, and benchmarking.
    • Assesses, manages and mitigates risks
    • Seeks and partners with reliable vendors and suppliers.
    • Determines quantity and timing of deliveries.
    • Monitors and forecasts upcoming levels of demand
    • Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
    • Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, PO’s, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
    • Processes supplier’s invoices for payment, matching POs against invoices and Goods receipt notes.
    • Reconciliation of open PO’s for the month
    • Facilitating of month end reports in Oracle
    •  Assisting with drafting of Procurement minutes after tender review meeting

    GENERAL RESPONSIBILITIES:

    • The employee shall comply with the provisions of health, safety and environment legislation in Kenya, and shall also comply with our client’s policies and procedures including occupational health and safety and wellness policies, and any modifications to any policy that may be introduced from time to time.
    • All employees must live our client’s Core Principles and work proactively in a customer-related way in accordance with adopted procedures and best practice.
    • To work co-operatively with colleagues and external stakeholders to promote our client’s overall business objectives.
    • To ensure that confidentiality is respected and maintained at all times.
    • To perform any other duty as directed by line management.

    QUALIFICATIONS:

    • Ability to develop good relationships with vendors, staff, and customers
    • Ability to exercise sound judgment and work under the highest level of ethical standards per our client’s Code of Conduct and strict adherence to the Anti-Bribery Policy
    • Ability to work with functional groups and different level of employees throughout our client’s organization to effectively and professionally achieve business results
    • Strong follow-up skills; ability to organize applicable department timelines and follow up with internal and external customer needs as needed
    • Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
    • Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment
    • Strong track record of building and maintaining solid relationships with both internal and external customers and vendors
    • Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions
    • Strong IT skills in Excel, MS Word, as well as internet search skills
    • Ability to work independently and exercise discretion and independent judgment.
    • Exceptional time management and organizational skills required and an ability to complete tasks in a timely and efficient manner, both independently and collaboratively

    EDUCATIONS AND EXPERIENCE:

    • Five (5) years relevant working experience
    • Bachelor’s Degree in procurement or related field
    • Diploma level qualification from Chartered Institute of Purchasing & Supply (CIPS) will be an added advantage

    go to method of application »

    Commercial Manager

    The role is responsible for supporting both the business growth and retention of corporate clients through innovations, sales, product development, and maintaining efficient Service Standards and relationship management so as to enable attain its business objectives.

    Functions/Key expected results

    • Identifying new sales leads through research, benchmarking, professional contacts, planning and overseeing new marketing initiatives and industry events, etc.
    • Developing products and/or service standards by preparing and delivering PowerPoint presentations and sales displays, contacting corporate clients, and developing sales goals.
    • Initiating quotes and business proposals in conjunction with the Head-Project Management Office, Head of Business as well as respective Project Administrators.
    • Retention of fruitful relationships with existing corporate clients through socialization and generating feedback for management’s attention as well as further business improvements
    • Managing all service-related feedback and escalating it where appropriate, to ensure the provision of excellent corporate service standards to (both clients & suppliers) and turnaround time within and in collaboration with all line functions for both internal and outsourced corporate businesses.
    • Support the Project team in scoping of business and in the overall implementation
    • Custodian of all service standards, monitor and ensure adoption by all staff of
    • Business analyses for Cost benefits through models, statistics, and presentations to management
    • Ensure all departmental records are filed and duly updated from time to time
    • Drafting of service level contracts and ensuring they are free of errors, with no room for compromise.
    • Provide first-line support with all supplier pre-qualification with the Head of Business.

    Academic, Knowledge and skills

    • Degree level education preferably in Business Administration or equivalent (BSS, BBA, BA Social Policy, Marketing)
    • Professional qualification in Marketing or Master
    • MBA is added advantage.
    • At least three (3) years of experience with high-value commercial clients in a similar business or corporate entity.
    • Socially adept with a high degree of business and or professional networks
    • The initiative, creativity, and the ability to solve tough problems
    • In-depth knowledge of the Consultancy industry and its current events
    • The ability to handle pressure and meet deadlines
    • Excellent time management, organization, and priority
    • Exceptional corporate relationship management skills
    • Commitment and drive for sales, prospecting, and closures.
    • Good project proposal writing, planning, quick decision making, and organization skills
    • Good communication and interpersonal skills

    go to method of application »

    Head of Projects

    The role is responsible for supporting the attainment of the company’s strategy by developing, coordinating, and implementing business projects, and supervising the PMO team and project managers to deliver projects as required by Management, Board, and clients through service level agreements.

    Functions/Key expected results

    • Support the Project Administrators to scope projects agreed upon at the senior management level and or Board.
    • Agree on project objectives drawing up a detailed plan and schedule for how to achieve each stage of the project
    • Agree on the timing/ scheduling of the project to ensure resource availability and participate in selecting and leading a project team/supervising project administrator.
    • Incorporate client service level agreements (SLAs) in project scoping and implementation.
    • Participate in recruitment, project negotiation, and overall project supervision including monitoring of their deliverables across projects.
    • Ensure that each stage of the project is progressing on time, on budget, and to the right quality standards expected of the company and its clients.
    • Provide regular project progress updates from time to time.
    • Manage risk to avoid delays to the project.
    • Budgeting and budgetary control in project implementation
    • Support the development of detailed project proposals and project execution plans and forecasts for in-house projects and assist to manage them effectively.
    • Quality assurance of all proposals and scopes of work, ensuring that projects are correctly shaped and accurately budgeted for prior to approval.
    • Support the growth and career development of project managers by serving as an informal mentors and providing them with regular career and professional development
    • Supporting Research & Development initiatives
    • Ensure standard EHS awareness in all project implementation process

    Academic, Knowledge and skills

    • A University degree
    • Qualification in Project Management in PRINCE2, PMP, or similar project management methodologies
    • At least 5 years of work experience preferably in a similar industry, of which 2 years should be in project management
    • Ability to coordinate multiple projects and teams simultaneously
    • Excellent organizational, planning, and time management skills
    • Logical thinking with creative problem-solving ability
    • Great attention to detail
    • Good communication and negotiation skills
    • Understanding of budget control
    • Ability to work well with others and lead and motivate teams
    • Commercial awareness
    • Technical skills relevant to the project

    Method of Application

    Use the link(s) below to apply on company website.

     

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