Job Openings at Victory Farms

Key Responsibilities:

Customs clearance and compliance

• Own the HS classification and customs-value position on every import, and review and approve the licensed clearing agent’s draft declaration for accuracy before it is lodged in KRA iCMS
• Catch and resolve mis-classifications and valuation errors before entries are lodged, and clear customs queries and holds quickly once they arise
• Manage pre-shipment conformity (KEBS PVoC / Certificate of Conformity) and secure all commodity-specific approvals and permits required for clearance (e.g. KEBS, radiation, KEPHIS, fisheries or veterinary permits)
• Keep the business fully compliant with Kenyan customs and trade regulations, and current with changing KRA and regulatory requirements

Import documentation and process ownership

• Own the country import documentation process end to end – from supplier PO through clearance to delivery on site – as a controlled, repeatable, fully documented workflow
• Prepare, verify, and manage the full documentation pack for every consignment: Import Declaration Form (IDF), commercial invoice, packing list, bill of lading / airway bill, certificate of origin, and permits and licences
• Maintain an audit-ready import records archive and keep the standard operating procedure for the import process current

Landed cost and duty management

• Compute and verify import duty, VAT, excise, IDF fee, and Railway Development Levy accurately on every entry
• Maintain the landed-cost model for key imports (e.g. feed), and flag duty, tax, or exemption opportunities to Procurement and Finance
• Ensure duty and tax funding is arranged and released in time so it never delays clearance

Clearing agents, port, and demurrage control

• Manage licensed clearing agents to agreed cost, accuracy, and turnaround SLAs, against a simple performance scorecard
• Run an import control tower: track every in-transit consignment by ETA, document status, and free-time / demurrage-clock expiry
• Proactively drive down demurrage, storage, and detention costs through documentation readiness and disciplined clearance planning
• Coordinate inland transport and delivery of cleared cargo to sites with the Logistics team
• Optional strategic mandate, if VF elects to pursue it: assess and, once approved, drive self-clearing / in-house licensed-agent status and AEO accreditation to reduce reliance on third-party agents and speed up clearance

Skills and qualifications:

Must have

• 5+ years of hands-on imports and customs experience in Kenya – on the importer side or with a clearing and forwarding agent – clearing consignments through Mombasa port and JKIA
• Deep, practical command of the Kenyan customs declaration and KRA iCMS – enough to set classification and valuation and to direct and check a licensed clearing agent – spanning IDF, HS classification, duty and tax computation, and KEBS / PVoC conformity
• A proven track record of controlling demurrage, detention, and clearance lead times
• The ability to manage and hold accountable licensed clearing agents to cost and turnaround standards
• A solid grasp of Kenyan customs and trade compliance, including permits and exemptions relevant to imported goods

Nice to have

• A recognised customs or clearing qualification or licence (e.g. EAC / KRA customs, KIFWA, or licensed clearing agent status)
• Experience importing feed, agricultural inputs, perishables, or capital equipment
• Familiarity with ERP-based procurement and import tracking (ERPNext an advantage)

Attributes

• Meticulous and document-obsessed – nothing moves without a complete, correct pack
• Calm and decisive under time pressure, with free-time clocks always running
• Commercially sharp on duty and landed cost, not just on process
• High integrity, and comfortable operating in a compliance-sensitive function
• Field-oriented – as comfortable at the port and with agents as at a desk

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Key Responsibilities:

• Assist in managing the daily operations of the RAS, specifically focusing on the hatching, incubating, and producing of fry.
• Oversee and monitor the egg incubation process, ensuring optimal water quality, temperature, and environmental conditions for successful hatching.
• Manage fry production, ensuring that fry are properly maintained, monitored, and fed throughout their early growth stages.
• Implement and maintain protocols for fish health and biosecurity, including disease prevention, treatment, and the monitoring of water quality parameters.
• Work with the management team to develop and execute hatchery and production schedules, ensuring timely and efficient production cycles.
• Monitor the growth and development of fry, adjusting environmental factors such as water flow rates, oxygen levels.
• Supervise a team of hatchery technicians and support staff, providing guidance, training, and ensuring adherence to safety and operational procedures.
• Maintain records of egg hatching rates, fry health, water quality, and any treatments or interventions, providing regular reports to management.
• Conduct routine inspections of equipment and infrastructure, identifying potential issues and ensuring maintenance is carried out in a timely manner.
• Collaborate with the management team on research and development initiatives to improve hatchery processes, egg survival rates, and fry quality.
• Assist with the procurement and management of necessary supplies and materials for hatchery operations.
• Contribute to the continual improvement of hatchery operations, fostering innovation and adopting best practices for sustainable aquaculture production.
• Assessing and scoring team, completing departmental and individual appraisals.

Qualifications & Requirements:

• Education: Bachelor’s degree in Fisheries, Aquaculture, Animal Production, or a related field.
• Experience: Minimum of 2 years’ experience in tilapia farming, specifically in RAS system, incubation, or fry production operations.
• Communication: Good command of spoken and written English, with the ability to communicate effectively with teams and management.
• Shift Flexibility: Willingness and ability to work night shifts as required by hatchery operations.
• Physical Fitness: Ability to walk for extended periods and work in wet environments inside and around tanks, ponds, and water systems.
• Computer Skills: Proficiency in Microsoft Office, particularly Excel, with basic data analysis, reporting, and data visualisation skills.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.