Job Opportunities at Agro Chemical and Food Company Limited

Duties and Responsibilities

• General supervision of the registries (Secret & General);
• Plan appropriate office accommodation for registries;
• Prepare and submit work plan for the registry;
• Implement and adopt the use of electronic records management information system;
• Comply with the filing scheme of the Company when carrying out filing of correspondences;
• Ensure that all outgoing and incoming correspondences are recorded and filed appropriately;
• Initiate file appraisal, retention and destruction is carried out in compliance
  with the Records Management Policy of the Company and the governing legislations of the government issued from time to time; and
• Supervise, guide and develop support staff within the registry.

Person Specification

For appointment to this grade a candidate must have:

• Higher Diploma in Information studies or any other relevant qualification from a recognized institution;
• Proficiency in computer application;
• Two (2) Years of relevant work experience;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of Constitution of Kenya.
• Diploma in Information studies or any other relevant qualification from a recognized institution;
• Proficiency in computer application;
• Four (4) Years of relevant work experience;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of Constitution of Kenya.

Key Competencies and Skills

• Strong analytical skills.
• Strategic and innovative thinking.
• Effective communication skills.
• Strong interpersonal skills.

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Duties and Responsibilities

• Oversee the development, implementation and enforcement of supply chain management policies and procedures in line with the Public Procurement and Disposal Act and Regulations.
• Coordinate the implementation of supply chain management policies and procedures in line with the Public Procurement and Disposal Act and
  Regulations.
• Facilitate the development and implementation of procurement plans and budgets as well as expected outcomes.
• Coordinate operations of main office, Stores, Warehouse/Weighbridge.
• Liaise with relevant departments to coordinate importation and disposal of goods and procurement of molasses.
• Oversee preparation of purchase orders, obtainment of authorized signatures and forwarding procurement documents to Finance department for cheque processing.
• Ensure cost-effective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with Government policies and procedures.
• Review purchase requisitions against stock records and coordinating the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to Government procedures and regulations.
• Provide advisory services on procurement matters to the Director.
• Ensure compliance with the Public Procurement and Disposal Act and Regulations.
• Develop long-term and short-term procurement plans in liaison with users and as per the Company’s material requirements
• Facilitate preparation and consolidation of procurement and disposal plans.
• Coordinate procurement of quality materials and services to support the Company’s operations.
• Coordinate internal monitoring and evaluation of the Supply Chain functions of the Company.
• Oversee the preparation of bidding and prequalification documents for expression of interest for the Company.
• Ensure that goods and services procured by Company meet tender specifications.
• Coordinate the identification, evaluation, selection and negotiation of contractual terms and prices with third party providers including suppliers.
• Participate in development of detailed service level agreements for suppliers outlining the key performance areas critical to the Company.
• Monitor suppliers’ performance to assess ability to meet quality and delivery requirements.
• Convene and provide secretarial services to procurement committees; and
• Ensure that planned stock levels will meet forecasted demand by monitoring stocks to identify changes and determining re-order levels.

Person Specification

For appointment to this grade, an officer must have:

• At least twelve (12) years’ experience, five (5) of which must be in management position.
• Master’s Degree in any of the following fields: Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognized institution.
• Bachelor’s Degree in any of the following fields: Supply Chain Management, Economic, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognized institution.
• A leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Fulfilled requirements of Chapter Six (6) of the Constitution of Kenya.

Key Competencies and Skills

• Strong analytical skills.
• Strategic and innovative thinking.
• Effective Communication skills.
• Strong interpersonal skills.
• Ability to mobilize resources.
• Negotiation skills.

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Duties and Responsibilities

• Evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness.
• Authorize and approve the purchase of materials, chemicals and spare parts in the department needed for efficient production.
• Participate in the recruitment of staff in order to ensure that the candidates selected have the required job competencies and are provided with orientation and induction program necessary for effective job performance.
• Carryout training needs assessment and formulate training programs in conjunction with the General Manager, Human Resource and Administration (GM, HRD&A) aimed at equipping staff with appropriate job competencies in order to improve their productivity.
• Plan, monitor and evaluate the performance of staff against set targets and objectives and implement development action plans aimed at building the capacity of individuals and multi-disciplinary teams.
• Develop daily, monthly, quarterly and annual production targets and prepare progress reports showing achievements against planned targets as well as providing justification for performance variances and also defining areas of improvement.
• Prepare annual maintenance and capital budgets for the department and ensure that expenditure in Engineering, Production, Quality Control Divisions and Environment and Safety section are controlled and remain within agreed
  budgets.
• Ensure that proper maintenance schedules are implemented to improve on plant and equipment availability and efficiency.
• Plan and co-ordinate programs to ensure compliance with Environment, Health and Safety statutory requirements.
• Plan and coordinate the Quality Assurance programs to ensure effective operations of the Quality Management Systems (QMS) at the factory in
  accordance with the requirements of ISO 9001:2008 International Standards.
• Plan and coordinate the manufacturing, maintenance and Quality Assurance programs to ensure production of safe products, fit for human consumption.
• Continually assess technical capabilities of existing manufacturing facilities and other Company infrastructure, plan for modifications, upgrading, rehabilitation and improvement of the plant and equipment and supervise the implementation to ensure completion according to quality specifications, within specified time frame and budget.
• Advice the Chief Executive on changes in production, operations, instrumentation, quality control, environmental issues, additional capacity
  (projects) which may be necessary for optimization of production.
• Ensure that all contractors working within the factory premises meet safety requirements.
• Ensure correct and timely preparation of all daily, monthly and annual operational reports and ensure proper dispatch and distribution of reports as necessary.
• Review incidents of violations against organizational policy and regulations as well as handle employee disputes and take appropriate action in line with approved policies, procedures and regulations.
• Initiate and participate in organizational performance reviews and business process improvement programs as well as undertake special investigations aimed at improving organizational effectiveness.

  Person Specification

• A minimum of fifteen (15) years’ working experience, five (5) of which should have been in senior management level.
• Masters Degree in any of the following disciplines: Chemical Engineering, Production Engineering, Electrical Engineering, Mechanical Engineering, Instrumentation Engineering, Brewing Engineering, Manufacturing Engineering, Chemical and Process Engineering, Food Technology or its
  equivalent qualification from a recognized institution.
• Bachelor’s Degree in any of the following disciplines: Chemical Engineering, Production Engineering, Electrical Engineering, Mechanical Engineering, Instrumentation Engineering, Brewing Engineering, Manufacturing Engineering, Chemical and Process Engineering, Food Technology or its
  equivalent qualification from a recognized institution.
• Certificate in Leadership Course from a recognized institution lasting not less than four (4) weeks.
• Membership to a relevant professional body.
• Thorough understanding of management, operation and administration of a manufacturing industry;
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya.

Key Competencies and Skills

• Strong analytical skills.
• Strategic and innovative thinking.
• Effective communication skills.
• Strong interpersonal skills.
• Ability to mobilize resources.
• Negotiation skills.

go to method of application »

Duties and Responsibilities

• Liaise and coordinate with the Heads of Sections of Electrical, Instrument, Civil and Mechanical Engineering on the day to day running of the department.
• Advice the General Manager on changes in Engineering and additional equipment which may be necessary for optimisation of production of baker’s yeast and alcohol.
• Ensure that proper equipment and machinery availability and utilization are achieved.
• Ensure that proper maintenance schedules are affected to improve on plant and equipment availability and efficiency.
• Prepare detailed maintenance capital budgets for the department and all ongoing projects.
• Ensure that expenditure in the division is controlled and remain within agreed budgets.
• Authorise and approve the purchase of materials, chemicals and spare parts in the electrical, instruments, civil and mechanical sections needed for efficient production of baker’s yeast and alcohol.
• Plan for modifications, upgrading, rehabilitation and improvement in the plant as necessary.
• Ensure that all safety regulations are put in place and adhered to and that environmental control is effected and observed.
• Provide technical leadership to multidisciplinary teams to enable them develop,
  implement and evaluate strategic management plans and budgets aimed at improving performance standards and organisational effectiveness.
• Participate in the recruitment and selection of staff in order to ensure that the candidates selected have the required job competencies and are provided with orientation and induction programme necessary for effective job performance.
• Review incidents of violations against organizational policy and regulations as well as handle employee disputes and take appropriate action in line with approved policies, procedures and regulations.
• Conduct training needs assessment, design and implement training programmes aimed at equipping staff with appropriate job competencies in order to improve the design and delivery of high quality services.
• Plan, monitor and evaluate the performance of staff against set targets and objectives and implementing development action plans aimed at building the capacity of individuals and multi-disciplinary teams.

Person Specification

For appointment to this grade, an officer must have:

• At least twelve (12) years working experience, five (5) of which should be in a management position.
• Master’s Degree in any of the following engineering disciplines: Instrumentation and Control Engineering, Mechanical Engineering,
  Manufacturing Engineering, Chemical Engineering, Electrical Engineering or Industrial Technology.
• Bachelor’s Degree in any of the following engineering disciplines: Instrumentation and Control Engineering, Mechanical Engineering,
  Manufacturing Engineering, Chemical Engineering, Electrical Engineering or Industrial Technology.
• Registered with Engineers Registration Board of Kenya (EBK) or KETRB.
• Management course lasting not less than four (4) weeks.
• Proficiency in computer applications and Computerized Engineering/Management System.
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya.

Key Competencies and Skills

• Strong analytical skills.
• Strategic and innovative thinking.
• Effective communication skills.
• Strong interpersonal skills.
• Ability to mobilize resources.
• Negotiation skills.