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  • Posted: Jan 11, 2022
    Deadline: Jan 21, 2022
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  • Ciheb is an international health, education, and research center founded by the Institute of Human Virology within the University of Maryland, Baltimore's School of Medicine. The center is comprised of a network of international experts who work with local stakeholders to combat infectious and non-communicable diseases in resource-limited regions of the world. 
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    Administration Assistant

    Job Summary:

    The position holder will provide administrative as well as program support in ensuring effective operations and delivery of program results at the sub-office.

    Roles and Responsibilities:

    • Arrange/coordinate trainings/meetings for the project and provide logistical support as required.
    • Maintain a routinely updated register of all fixed assets.
    • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipts.
    • Adopt and ensure use of acceptable standards and tools for inventory management including asset registers, goods received/dispatch notes, bin cards and goods movement forms.
    • Receive and tag all items delivered to CIHEB Kenya and maintain an orderly system of goods storage.
    • Maintain Delivery Notes/Goods Received register for all supplies received and delivered to the programs.
    • Follow up on vendor/supplier payments and utility bills and ensure payments of the same.
    • Responsible for external dispatch and delivery of mails and parcels.
    • Make travel and accommodation arrangements for staff and visitors/ consultants while on missions.
    • Oversee the cleaning and tidiness of the office, repair works and ensure that all furniture is in good condition.
    • Receive visitors, answer telephones and transfer calls to the appropriate department or staff member.

    Qualifications and Experience:

    • Bachelor’s degree in business administration or other related course
    • At least three (3) years’ experience supporting similar roles
    • Excellent interpersonal and communication skills
    • Good computer skills with proficiency in MS Word and spreadsheet packages
    • Ability to work under pressure

    go to method of application »

    Communication Specialist

    Job Description:

    The Communications Specialist will lead and manage the public relations, promotions, and media for Ciheb-Kenya and has a significant role in achieving the program’s Communications Strategy objectives. This role is responsible for developing and implementing an effective communications plan in accordance with the Ciheb-Kenya goals, objectives, and strategies. This includes managing public relations, promotions, and media, and ensuring alignment with Ciheb-Kenya branding requirements.

    Roles and Responsibilities:

    • Ciheb-Kenya Website maintenance and content development (using the WordPress content management system).
    • Managing Ciheb-Kenya email marketing system and maintaining the organization’s supporter database.
    • Media relations, writing press releases and statements, building media lists, and collecting media mentions.
    • Managing Ciheb social media, including Facebook, Twitter, LinkedIn, and YouTube accounts.
    • Designing print collateral, including brochures, short publications, and event invitations and signage.
    • Integrating/cross-promoting all Ciheb-Kenya communications.
    • Working with vendors, including website developers, graphic designers, and print companies.
    • Supporting Ciheb-Kenya basic media relations, including writing press releases and statements, maintaining media lists, and collecting media mentions.
    • Providing support to media relations consultants contracted for special promotions.
    • Measuring and evaluating Ciheb-Kenya online and print communications and media relations.
    • Editing communications materials written by Ciheb-Kenya staff and ensuring all communications adhere to the organization’s style guide.
    • Working with Ciheb staff to execute special events, including developing event communications, promoting the event, and taking photographs during the event.
    • Providing communication guidance and support with implementing program activities and continuing the development and improvement of the Communication Strategy for Ciheb-Kenya.

    Required Qualifications:

    • Bachelor’s degree, preferably in communications, mass media, political science, or related field
    • The ideal candidate will have tertiary qualifications in communications, marketing, or public relations from a recognised university
    • Substantial communications experience, covering public relations, promotions, and media, including in an international context
    • Exceptional writing and editing skills, including the ability to write for a variety of audiences and communications mediums
    • Personal flexibility for after-hours meetings, deadline demands, and travel

    Experience:

    • At least five years of work experience and demonstrated success in a communications role that includes social media.

    Skills and Attributes:

    • Excellent communication and persuasion skills
    • Team player with strong leadership skills
    • Ability to work in a high-pressure environment
    • High levels of integrity
    • Strong planning and organisational skills
    • Tech savvy and strong problem-solving skills.
    • Excellent organizational skills, able to multi-task and set priorities.

    Method of Application

    Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to [email protected] on or before 21st January 2022. Applicants are advised to include the title “ADMINISTRATION ASSISTANT on the subject line.

    The Center for International Health, Education and Biosecurity (Ciheb) — Kenya is an equal opportunity employer. Only shortlisted candidates will be contacted.

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