Job Opportunities at Commission on Administrative Justice (Office of the Ombudsman)

Reporting To: Chairperson

Unit / Department: Advisory Unit

Job Grade: CAJ 3

No. of Posts: 1

Terms of Employment: Permanent and Pensionable

Job Description: The Assistant Director, Advisory Unit, will be responsible to the Commission on a day to day basis in realising the technical and administrative functions of the Chair’s office.

Specific duties and responsibilities will entail: –

• Prepare advisory opinions for the execution of the Commission’s mandate as directed by the Chairperson
• Process and coordinate hearing of appeals registered in the Chair’s office as directed by the Chairperson;
• Manage and coordinate both local and international partnership; such as Chair’s forum, National Council for Administrative Justice; African Ombudsman and Mediators Association (AOMA) among others as directed by the Chairperson
• Coordinate protocol and administrative arrangements for the Commission as directed by the Chairperson;
• Address ‘own motion’ complaints on issues of public interest
• Prepare on behalf of the Chairperson speeches, briefs and presentations on fair administration; access to information and other governance issues that relate to the mandate of the Commission
• Provide leadership and supervisory role in planning and coordinating of staff and the activities of the Chair’s office in liaison with other departments.
• Any other duties as may be assigned by the Chairperson from time to time.

Job Specifications

For appointment to this grade, a candidate must: –

• Have post admission experience of at least eight (8) years;
• Have served in the grade of Senior Legal Officer or in an equivalent position for a minimum period of five (5) years;
• Post graduate diploma from Kenya School of Law
• Have Bachelor degree in Law from a recognized institution
• Have a Master’s degree in any of the following disciplines: – Law, Public Policy and Administration, or any related governance training from a recognized institution;
• Have a certificate in Corporate and/or Strategic Leadership/Management from a recognized institution;
• Be a member of the Law Society of Kenya in good standing;
• Be proficient in computer application skills;
• Have good analytical, drafting, research, writing, and presentation skills
• Meet the requirements of Chapter six (6) of the Constitution on Leadership and Integrity.

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Reporting To: Commission Secretary / CEO

Directorate: Strategy, Research and Compliance

Unit / Department: Strategy, Research and Compliance

Job Grade: CAJ 2

No. of Posts: 1

Terms of Employment: 4 Year Contract

Job Description: The Director, Strategy, Research and Compliance will be responsible for developing and implementing the Commissions’ strategy, providing leadership in conducting research on matters Fair Administration and Access to Information, monitoring compliance of public agencies with the Commission’s mandate and providing a framework for monitoring the Commission’s compliance with other legal and statutory obligations.

Specific duties and responsibilities will entail: –

(i) Coordinate the development, monitoring and evaluation of policies, procedures, systems and programmes of the Commission;

(ii) Coordinate the development and implementation of the Commission’s strategic plan and performance contracting obligations;

(iii) Oversee the development and implementation of best practices, policies, procedures and systems for research on matters of administrative justice and access to information;

(iv) Carry out research on cases relating to administrative justice and access to information;

(v) Undertake research on systemic issues and recommending remedial measures and proactive action;

(vi) Develop and implement a monitoring and evaluation framework for reporting on compliance with the Commission’s strategic plan, annual work plans, budget and other statutory obligations

(vii) Coordinate preparation of statutory reports for the Commission and ensure timely submission of the reports as per the legally provided time frames

(viii) Establish a modern Resource Centre that is a one stop shop for information on fair administration, access to information and other related issues on governance.

(ix) Monitor and evaluate the status of the various complaints on maladministration and access to information;

(x) Supervise staff in the department and promote a performance oriented culture

(xi) Coordinate all the planning activities of the Commission.

(xii) Any Other Duties as may be assigned from time to time.

Job Specifications

For appointment to this grade, a candidate must: –

• Have relevant experience of ten (10) years in a managerial position
• Have Bachelors degree in any of the following fields: Economics, Mathematics & Computers, Statistics, Commerce or any other equivalent qualification from a recognized institution;
• Have Masters degree in any of the following fields: Economics, Mathematics & Computers, Statistics, Commerce, Strategic Management or any other equivalent qualification from a recognized institution;
• Have a certificate in Governance and/or Strategic Leadership/Management from a recognized institution;
• Be a member of professional body where applicable and in good standing;
• Be proficient in computer application skills;
• Have demonstrated high professional competence and managerial capability;
• Have good leadership, organisational, interpersonal relations and people management skills;
• Have thorough understanding of national goals, policies and ability to relate them to strategy, research and compliance; and
• Meet the requirements of Chapter six (6) of the Constitution on Leadership and Integrity.

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Reporting To: Commission Secretary / CEO

Unit / Department: Access to Information

Job Grade: CAJ 2

No. of Posts: 1

Terms of Employment: 4 Year Contract

Job Description: The Director, Access to Information, will be responsible to the Commission Secretary for developing policy guidelines and formulating strategies to enforce the implementation of the right to Access of Information both in private and public institutions.

Specific duties and responsibilities will entail: –

• Provide strategic, professional and technical advice to the Commission on matters Access to Information
• Formulate and implement policies, strategies and guidelines for effective discharge of the functions of the department in accordance with the strategic goals of the Commission.
• Oversee the review and determination of applications on violation of the right of access to information;
• Oversee the designing and development of programmes to facilitate proactive disclosure of information and data held by public entities and private bodies;
• Develop mechanisms for hearing and determination of access to information applications;
• Monitor compliance with international treaty obligations relating to freedom of and the right of access to information;
• Provide technical support and guidance to public entities and private bodies on implementation of the Access to Information Act;
• Ensure compliance of public entities in establishing proper records management systems that facilitate the access to information.
• Develop programmes to ensure facilitation of protection of persons disclosing information ¡n public interest; and
• Provide data for preparation of various reports on the implementation status of the Access to Information Act
• Supervise staff in the department and promote a performance oriented culture
• Develop and monitor implementation of departmental plans and budgets
• xiii. Any other duties as may be assigned from time to time.

Job Specifications

For appointment to this grade, a candidate must: –

• Have a minimum experience of ten (10) years in a related managerial position.
• Have Bachelors degree in any of the following disciplines: – Information Management, Law, Public Policy and Administration, Governance & Public Administration or equivalent qualification from a recognized institution;
• Have Masters degree in any of the following disciplines: Information Management, Law, Public Policy and Administration, Governance & Public Administration equivalent qualification from a recognized institution;
• Have a certificate in Governance and/or Strategic Leadership / Management from a recognized institution;
• Be a member of professional body in good standing where applicable;
• Be proficient in computer application skills;
• Have demonstrated professional, managerial and leadership competence reflected in work performance and results;
• Have interpersonal relations and people management skills and;
• Meet the requirements of Chapter six (6) of the Constitution on Leadership and Integrity.