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  • Posted: Jun 16, 2021
    Deadline: Not specified
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  • MGIC is a non-profit affiliate of UMB with a mission to administratively support international operations of UMB Principal Investigators. Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S. Currently, MGIC operates in Kenya, Nigeria, Rwanda, Tanzania, and Zambia, with registration applicati...
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    Regional Finance & Admin Systems Officer/Sr. Officer

    Position Description

    Working under the direction of the Regional ERP Finance Lead, the Regional Finance & Admin Systems Officer or Sr. Officer, will support the ongoing operations and continuous improvement of the finance, procurement, and reporting components of the new MGIC ERP system.  S/he will assist with operations, support, maintenance, and training related to the ERP.  This includes maintaining or updating efficient finance and procurement workflows, supporting offices to operationalize daily processes in the ERP and maximizing efficiencies, and supporting the development of job aids or guides to help ERP users perform their daily functions in the system.  The Officer or Sr. Officer will also ensure that processes follow best practices for internal controls and are in compliance with MGIC policies and procedures.

    This person will play a key role in ensuring the MGIC finance and admin systems run smoothly by supporting and coordinating with internal and external resources and technical teams, providing continued training and technical assistance, and ensuring compliance with functional requirements.

    Duties and Responsibilities

    1.       Operations, Support and Maintenance

    • Assist country teams with operationalizing their daily workflows in the ERP system, taking into consideration key financial and procurement controls as identified in policies and procedures.
    • Research design problems as they arise and propose solutions.
    • Work closely with the internal and external finance and technical teams and evaluate how system updates / changes will affect workflow, data, and reporting. Recommend updates / changes based on evaluations and input.
    • Support the implementation of new projects as needed (including set-up of new clients as country offices open, workflow changes, etc.).
    • Communicate, in close collaboration with the Regional ERP Finance Lead and the Regional ERP Project Manager, project status at scheduled meetings and serve as a central source of project information.
    • Respond to daily issues as they crop up and are reported through the ERP Helpdesk.
    • Support country offices’ monthly and year end close processes through execution of the monthly close checklist. 
    • Review and audit of the ERP workflows to ensure that they align to the existing MGICs policies and procedures.
    • Regular audit of the ERP system and workflows to ensure effectiveness and efficiency.
    • Assist in the liaison and communication with external stakeholders to ensure seamless running of the ERP.

    2.       Training

    • Support, in close collaboration with the Regional ERP Finance Lead and the Regional ERP Project Manager, the day-to-day aspects of providing training and technical assistance to the country teams for the finance and procurement systems.
    • Develop as needed complementary training materials (including user guides and job aids).
    • Continue to build the capacity of both users and super users to address issues themselves.

    3.       Reporting and Documentation

    • Supporting the development of reporting templates and associated job aids as needed, so different types of users can perform reports in the ERP.
    • Train on report development.
    • Develop/update documentation for the finance and procurement modules of the ERP system as needed.

    Qualifications

    Education

    • A bachelor’s degree in accounting plus 5 to 7 years of experience in international finance and managerial position with a US Government funded organization is required.

    Experience:

    • Advanced knowledge and expert understanding of USG rules and regulations related to award financial management; extensive knowledge of 2 CFR 200 is required; knowledge of the FAR is preferred.
    • Demonstrated excellent, in-depth, and hands-on knowledge of accounting software and processes.  Experience and knowledge of Unit4 Business World’s highly preferred.  Preferably with an understanding of the complexities of multi-currency, multi-site, and multi-organizational implementations.
    • Experience with ERP platforms for nonprofits.
    • Strong competency in Microsoft Office package.
    • Good supervisory skills and communication skills.
    • Good interpersonal communication and relationship building skills.
    • Ability to work independently in a fast-paced and dynamic environment.
    • Attention to detail and a proactive, problem-solving approach is required.
    • Prior team management experience required.
    • Fluency in English and effective communication skills are required.
    • Ability to travel internationally 30-40% and/or ability to undertake temporary duty assignments to support country offices.

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

    go to method of application »

    Health Management and Information Systems (HMIS) Officer (Nairobi).

    Purpose of the Position

    To implement an Infection Prevention and Control (IPC) HIS solution at facility level and ensure it is fully operationalized to meet the program’s reporting demands

    Main Roles and Responsibilities:

    •  Implement an IPC HIS solution for the core indicators
    • Provide technical support on EMR and ensure quality reporting in all the facility electronic platforms
    • Conduct regular system troubleshooting and support
    • Conduct regular DQA on the generated data from the EMR and share findings with an effectual course correction plan
    • ·Develop visualization dash-boards
    • Assure effective data preservation, warehousing and safeguard against data loss

    ·         Qualifications

    • The applicant should possess at least a Bachelor’s degree in Computer Science, from a recognized university.
    • The applicant must have at least 2 years of work experience in a busy development environment in the area of health IT.

    Other requirements include:

    •  Practicable skills in data base management programs including the EMR and other MoH reporting tools
    • Knowledge and usage of the ODK

    Key Skills and Abilities

    • Ability to communicate effectively  – both orally and in written
    • Strong desire to learn new technologies and remain up to date on technology advances
    •  Proven analytical and problem-solving abilities, with keen attention to detail
    • Ability to effectively prioritize and execute multiple tasks in a high-pressure environment
    • Ability to work both independently and in a team-oriented, collaborative environment

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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