Job Opportunities at Office of the Controller of Budget

Job Summary

Reporting to the Assistant Manager Human Resource and Administration, this position is responsible for implementation of HR and administration policies, systems and procedures and for management of OCOB’s fleet of motor vehicles in accordance with Government transport regulations and maintaining them for safe staff usage.

• Must have a Bachelor’s degree in Business Administration, Commerce, Economics, Accounting, Finance or its equivalent from a recognized university;

• 3 years relevant work experience.

Responsibilities

• Develop and review of transport management policies and procedures and advise/sensitise staff on the same;
• Oversee the coordination of driver’s routine daily errands to ensure smooth flow of transport service;
• Oversee preparation of fuel/ vehicle recharge reports and do a follow up with Finance & Accounts department to ensure the amount is credited in the transport account;
• Monitoring the service providers to ensure that they provide efficient services and maintain good standards of the vehicles and do follow up on the renewal of their contracts and oversee the payment of their invoices;
• Prepare transport unit’s annual budget estimates;
• Carry out performance evaluation for the drivers and transport assistant Monitor vehicle movements, track fuel usage and consumption rates and prepare monthly reports;
• Manages the organization’s physical assets by ensuring proper maintenance and safety/security of OCOB equipment’s, furniture and other fixed assets;
• Review and implement workplace health and safety procedures;
• Any other relevant duties assigned by the Assistant Manager, HR & Administration from time to time.

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Job Summary

Reporting to the Controller of Budget, this position is responsible for ensuring all theorganization’s procurement procedures are carried out in line with the Public Procurement andAsset Disposal Act, 2015 while observing best procurement practices.

• A Master’s Degree in Supply Chain Management, Business Administration, Economics, Commerce, Finance or its equivalent from a recognized University;
• Bachelor’s Degree in Supply Chain Management, Business Administration, Economics, Commerce, Finance or its equivalent from a recognized University;
• Must have a Diploma in Supply Chain Management from a recognized institution;
• Membership to a professional body/organization i.e. the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement and Supplies (CIPS) in good standing;
• Must have at least eight (8) years relevant work experience from a reputable organization.

Responsibilities

•  Head of the Supply Chain Management department;
• Formulate procurement and supply chain management policies that comply with the procurement laws of Kenya as stipulated in the Public Procurement and Asset Disposal Act, 2015;
• Formulate the annual procurement plans for goods and services in consultation with the heads of departments;
• Manage the procurement life cycle from supplier selection, contract and price negotiation maintaining client - stakeholder relationships;
• Ensure compliance with procurement policies and guidelines across the institution in accordance with the Public Procurement and Asset Disposal Act, 2015 and regulations;
• Submit the institution’s procurement of goods and services quarterly reports to the Public Procurement Regulatory Authority (PPRA) for compliance and statutory reporting;
• Oversee the preparation of bid documents, quotations, requests for proposals and reports;
• Coordinate the preparation of tender documents for user departments according to procurement guidelines;
• Ensure boarding and sale of unserviceable assets are disposed in accordance with the Public Procurement and Asset Disposal Act, 2015;
• Monitor performance targets for the department and mentor staff to enhance internal capacity for optimum service delivery;
• Review and manage supplier database for the office with a view of increasing competition and enhancing transparency;
• Implement e-procurement system for the Office of the Controller of Budget;
• Supervise and appraise staff in the department with a view to fully utilize internal capacity and maximize output;

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Job Summary

Reporting to the Manager Legal Services, this position is responsible for implementation of legal policies, systems and procedures and undertake research on legal matters.

• Must have a Bachelor’s Degree in Law from a recognized university;
• A Post Graduate Diploma from Kenya School of Law;
• Must have a valid practicing certificate
• Must be well versed with the Constitution of Kenya;
• Must have at least 5 years’ experience in legal practice

Responsibilities

• Prepare contract documents, leases and agreements between the office and other stakeholders and monitor legal obligations under the agreement to ensure compliance;
• Preparation of court pleadings and attending to court matters;
• Maintain a comprehensive database of all legal matters with up to date status reports;
• Implement legal policies, procedures and ensure delivery of the strategy under the set timeless;
• Prepare and submit monthly monitoring reports and other periodic or special legal reports;
• Undertake research on legal matters and prepare legal opinions;
• Draft and/or review legal documents, instruments and monitor legal obligations
• Advise on statutory compliance;
• Assist in formulation, implementation and or amendment of office policies;

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Job Summary

Reporting to the Chief Manager Supply Chain Management, this position is responsible for providing technical support in the efficient and effective administration, coordination management of the procurement and supply chain management function in the organization.

• Bachelor’s Degree in Supply Chain Management, Business Administration, Economics, Commerce, Finance or its equivalent from a recognized University;
• Must have a Diploma in Supply Chain Management from a recognized institution;
• Membership to a professional body/organization i.e. the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement and Supplies (CIPS) in good standing;
• Must have at least 5 years’ experience in Supply Chain Management;
• A Master’s Degree in Supply Chain Management, Business Administration, Economics, Commerce, Finance or its equivalent from a recognized University; will be an added advantage.

Responsibilities

• Ensuring compliance with the Public Procurement and Asset Disposal Act, 2015;
• Implement supply chain policies, systems and procedures;
• Prepare annual procurement plan for goods and services;
• Implement disposal of unserviceable and obsolete goods as per the guidelines of the Public Procurement and Asset Disposal Act 2015;
• Maintain and review establishment of an inventory of service providers;
• Ensure submission of quarterly reports to the Public Procurement Regulatory Authority (PPRA);
• Ensure periodic reports on supply chain management;
• Any other relevant duties assigned by the Chief Manager Supply Chain Management from time to time.

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Job Summary

Reporting to the Chief Internal Auditor, this position is responsible for the implementation of appropriate internal control systems, internal audit policies, systems and procedures

• Bachelor’s degree in either Business Administration, Commerce, Finance or its equivalent from a recognized university;
• Must be a Certified Public Accountant and ICPAK member in good standing;
• Possess at least 5 years’ experience in an auditing environment;
• Be an active member of any other relevant professional body in good standing;
• A Master’s Degree in Business Administration, Commerce, Finance or its equivalent will be an added advantage

Responsibilities

• Ensure implementation of appropriate internal control systems for the organization;
• Implement internal audit policies, systems and procedures;
• Ensure implementation of audit plans;Promoting Prudent Financial Management in the Public Sector
• Compile periodic and special audit reports;
• Undertake internal audit in accordance with international standards on auditing;
• Ensure implementation of risk mitigation strategies and policies;
• Carry out post audit reviews to ensure implementation of agreed corrective action plans;
• Continuously review procedures and policies to ensure that adequate controls are in place;
• Execute special assignments as per the specified terms of reference;