Job Opportunities at Tushinde Children's Trust

The Finance Assistant Reliever reports to the Tushinde Children’s Trust Finance Manager.

Key Responsibilities:

• Timely Processing of all organisation’s payments through the various payment modes i.e Cheque, IBank and Mpesa
• Uploading of all payments on IBank for approval by signatories
• Support the monthly postings and reconciliations of transactions in the Accounting software for Bank,Bulk,Mpesa,Paybill and Savings Account.
• Maintain the petty cash , ensure timely replenishment, timely reconciliations by the 10th of the subsequent month
• Organising for fixed deposit placement and maintaining the tracking sheet and subsequent documents
• Updating the cheques tracking sheet and uploading of cheques and bank slips
• Support the Lead Social Worker/ Senior Social Worker/Social Work Manager with calculation of Mpesa cash transfer (family support) for both Mathare and Kiambiu after every end of their financial year.
• Lead the preparation and uploading of cash transfer
• Support in closure of monthly accounts
• Assist in Facilitating monthly payroll payments by the 24th of each month
• Update the monthly checklist
• Support in allocation of salaries to various donors
• Support in preparation of Monthly Reconciliations i.e. Bank Account, Mpesa, Bulk
• Ensure filing of soft and hard copy of bank documents
• Updating one off donations Google sheets
• Preparation of payslips and sharing to staff members
• Handling all organisation’s procurement matters.
• Preparation of P9 forms
• Review monthly uber reconciliations by the 10th of every month
• Ensure physical filing of all finance documents (bank documents)
• Organise for insurance payments of Assets and WIBA
• Maintain Finance shared drives i.e Monthly bank statements, Monthly Mpesa statements, Audited Accounts
• Custodian of the Office Mpesa Phone
• Custodian of the cheque books
• Authorised Bank Agent
• Assist the Finance Manager in both the internal and external audit
• To work with the Finance Manager and the Director Finance & Operations to develop an effective finance system
• Assist with implementing and maintaining internal financial controls and procedures
• Assist in developing financial standards and ensure that staff are trained on a regular basis.
• Ensure that Tushinde Children’s Trust is compliant with all regulatory bodies, including the KRA.
• Support the development of budgets for funding proposals and activities in collaboration with other staff, as needed
• Support donor reporting to ensure deadlines are met and financial reports are accurate and up-to-date
• To perform any other duties requested by the Finance Manager and Director Finance & Operations as needed.

Qualifications and experience

• Degree in Finance, accounting or relevant course
• CPA section 5/ ACCA training will be an added advantage
• Proven experience working in Finance department
• Fluent written and spoken English and Kiswahili
• Good understanding of MS Office/ G-Suite
• Experience in Informal Settlements: Previous experience working with vulnerable families, especially in informal settlements.
• Strong Communication Skills: Excellent communication skills, both verbal and written.
• Team Player: Ability to work collaboratively in a multidisciplinary team.
• Flexibility: Ability to adapt to changing circumstances and a dynamic work environment. Adaptable in a young and growing organisation.
• A passion for ensuring that every child can enjoy their basic rights.

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GENERAL MISSION

• The Finance Intern reports to the Tushinde Children's Trust Finance Assistant (FA).
• To ensure the smooth running of the Finance department of Tushinde.

Qualifications and experience

• Degree in Finance, accounting or relevant course
• CPA section 4/ ACCA training will be an added advantage
• Proven experience working in Finance department
• Fluent written and spoken English and Kiswahili
• Good understanding of MS Office/ G-Suite
• Experience in Informal Settlements: Previous experience working with vulnerable families, especially in informal settlements.
• Strong Communication Skills: Excellent communication skills, both verbal and written.
• Team Player: Ability to work collaboratively in a multidisciplinary team.
• Flexibility: Ability to adapt to changing circumstances and a dynamic work environment. Adaptable in a young and growing organisation.
• A passion for ensuring that every child can enjoy their basic rights.

Key Responsibilities:

• Carry out archiving and/or filing of supporting documents (ensure logical referencing and easy retrieval of MPESA, Bulk, Procurement documents)
• Support the sourcing of quotations and reinforcing the procurement policy
• Maintain and update Finance Folders in Google drive (Folders for allocated duties)
• Support in closure of monthly accounts
• Support during internal and external audits.
• Assist in maintenance of the Fixed Asset Register
• Uber reconciliation - Follow up with staff to provide uber trips narration
• Assist with implementing and maintaining internal financial controls and procedures
• Support the administration of accounts receivable and accounts payables
• Follow up and ensure there is complete documentation of requisitions from all staff members
• Update the monthly checklist
• Support any admin work under Finance docket
• To perform any other duties requested by the Supervisor and Director - Finance & Operations, as needed.

At all times the intern will be expected to:

• follow the policies and procedures of Tushinde at all times and to be an active contributor to reviews of such.
• Attend community events and visit Tushinde projects.
• comply with Tushinde financial procedure and maintain high standards of accountability in the expense of funds (due- time return of receipts etc.)
• prepare individual weekly and monthly work plans
• perform any other duties requested by the ED and/or UK ED that are in the best interests of the beneficiaries or programme.