Job Opportunities at UN-Habitat

Responsibilities

• Organizes, designs, plans and carries out the collection, evaluation, analysis, compilation and dissemination of statistical data by selecting methods of data collection, selecting and implementing methods for checking collected data, and selecting and implementing appropriate methods for data processing for incorporation into databases.
• Support the collection, processing, evaluation and dissemination of various forms of data from Member states, UN-Habitat branches and regional or field offices, civil society, NGOs and partner databases including those from other UN agencies, UN Statistical Division, UN population Division, etc.
• Participates in the development, implementation and management of statistical database(s).
• Compile a database comprising of SDG 11 and other Human Settlement Indicators at the city level using different data sources such as national censuses; Demographic and Health Surveys (DHS); Multiple Indicators Cluster Surveys (MICS); Urban Inequities Surveys (UIS); various national household surveys; and other administrative sources.
• Contribute to the data analysis and updates of the Urban Indicators Database including follow up with National Statistical systems on urban SDGs and City Prosperity Index (CPI) related data and reporting mechanisms.
• Contribute to piloting data gathering using tools developed by DAU as part of monitoring and reporting of the NUA
• Provides training and technical support on data collection programmes, country practices and other related information.
• Participates in the development or revision of standards on statistical concepts, definitions and classifications by performing methodological research.
• Prepares draft technical documents for international, intergovernmental and expert group meetings and assists in drafting relevant reports.
• Organizes and participates in seminars, working groups and expert meetings as a technical resource person.
• Guides trains and supervises general service staff.    
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.  
• Performs other duties as assigned.

Competencies

Professionalism:

• Knowledge of statistical principles and practices.
• Ability to conduct independent research and analysis.
• Ability to identify issues, formulate options and make conclusions and recommendations.  
• Able to analyze and interpret data in support of decision-making and convey resulting information to management.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  

Communication:  

• Speaks and writes clearly and effectively; listens to others,
• correctly interprets messages from others and responds appropriately;
• asks questions to clarify and exhibits interest in having two-way communication; tailors' language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.  

Teamwork:  

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others’ ideas and expertise;
• is willing to learn from others; places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• An advanced university degree (Master’s degree or equivalent) in statistics, mathematics, economics, sociology, GIS or related field is required.  
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.  
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in the collection, compilation, analysis and dissemination of statistical data or related area is required.    
• Two (2) years or more of experience in data analytics or related area is desirable.

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Responsibilities

• The consultant's main responsibility will be to deliver on specific activities related to UN-Habitat's Donor Relations unit.
• Monthly Reporting: Develop and maintain comprehensive monthly income acquisition reports by analyzing data on grants acquisition.
• Contribution Management: Monitor, record, and assess core contribution commitments. Examine receipts of core contributions and coordinate with the finance unit to ensure accurate record-keeping.
• Coordination with Finance: Coordinate with the finance team to prepare receipts and promptly send acknowledgment letters upon receiving funds.
• Invoice Creation: Build complete donor invoices as requested, ensuring accuracy and prompt delivery.
• Donor Communication: Prepare official correspondences to donors to address inquiries, express gratitude, and provide requested information.
• Grant Compliance: Maintain detailed records of the reporting requirements for active grants, ensuring compliance and proactively resolving any issues that may arise.
• Donor Engagement Materials: Develop and maintain materials to support key donor engagement and relations, including meeting and technical materials as requested by donors or the supervisor.
• Database Management: Create and maintain the donor information database, ensuring accurate and up-to-date information.

Qualifications/special skills

• University degree in communications, Data analytics, Information Management, international development or any other related course is required
• A minimum of 3 years of combined professional experience in the private sector, development organizations, in the areas of client relations, funds / grant management, or above mentioned work areas is required.
• Proven technical experience in report writing on various topics Proficiency in Microsoft Excel is required.

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Responsibilities

• Assists in the overall administration of the Regional Office, i.e. provides substantive and administrative support in managing priorities and workflow of the Regional Representative and of the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
• Compiles and analyzes basic data from a variety of sources (including Umoja), summarizing and presenting conclusions for review by The Regional Representative.
• Serves as a communications link between supervisor and senior staff; on behalf of supervisor, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.
• Takes full responsibility for time management and scheduling on behalf of the Regional Representative with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
• Undertakes representational duties on behalf of the manager, to include serving as first point of contact and liaison with senior officials internally and externally.
• Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the Regional Representative's attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
• Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager.
• Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
• Supports the Regional Representative in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation.
• Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems.
• Oversees work of office support staff; establishes priorities and deadlines, assigns work and reviews outputs upon completion; trains office support staff in administrative, protocol and other relevant procedures
• Organizes official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, travel, invitations, catering, seating arrangements, background documentation, special equipment)
• Prepares, processes and classifies confidential information. • Handles a wide range of administrative duties/processes (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense statements, telecommunications charges, equipment purchase, service and supply requisitions, conference room bookings)
• Exercises quality control function for all outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
• Uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Competencies

PROFESSIONALISM:

• Knowledge of general office and administrative support including administrative policies, processes and procedures.
• Able to perform analysis, modelling and interpretation of data in support of decision-making.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• COMMUNICATION:
• Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
• asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.
• PLANNING AND ORGANIZING:
• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of experience in general office support, administration or a related area is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
• A minimum of two (2) years of working with advanced MS applications such as MS word, Excel and PowerPoint is desirable.
• A minimum of two (2) years of experience working with International and/or multilateral institutions, engaging high level delegates and the diplomatic corps is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.