Job Vacancies at Legal Action Worldwide (LAW)

The Communications Coordinator will work collaboratively with programme teams in the field, extracting key impact information to increase visibility, profile key events and advocacy activities in the region, and globally. The post holder will perform duties in accordance with the responsibilities outlined below:    

Strategic Communication  

• Develop an activity calendar for the programmes (Somalia, Ethiopia, South Sudan and Sudan), covering plans for social media; website, press, exhibitions, events, awards and external communication. 
• Monitor and track indicators and evaluate media coverage, campaigns, publication prints and digital to maximise efficiency. 
• Coordinate and support preparation of key messaging, research reports, and concept notes for events. 
• Attend LAW and/or external partner events together with the Programme Manager and develop relevant content. 
• Establish strong relationships with and maintain list of national and regional network and journalistic contacts. 
• Attend field visits (including with regional travel), and take professional photos and videos for championing and profiling successful stories and social media posts. 
• Collate information from country programmes for the global newsletters and website content, in coordination with the Communications Manager in Geneva. 
• Any other task requested by management. 

Social Media and Digital Engagement  

• Support the Communications Manager to develop a social media plan and identify various audiences for LAW’s social media channels, and how to increase LAW’s engagement in country. 
• Collaborate to populate the global social media plan, and in coordination with the Communications Manager, design, deliver and maintain engaging content for LAW’s key social media channels, including Twitter, to create impactful stories, case studies, and other engaging content. 
• Maintain a strong coordination mechanism with locally hired consultants, as videographers and photographers, and with global graphic designers and coordinate planning and deliverables. 
• In coordination with the Communications Manager, ensure all visual materials developed by the global graphic designer meet the expectations, and match LAW’s visual identity and vision. 
• Lead on the creation, and design of innovative, information toolkits (audio, digital). 
• Maintain and update content for regional website pages. 
• Research and analyze performance on the various platforms and make recommendations on how to improve our communications. 

Events & Campaigns  

• Lead in planning and hosting public events, roundtables, briefings, etc, across programmes, in Nairobi and other offices in the region.  
• Provide logistical support for missions and events including visa, travel, accommodation arrangements for participants and LAW staff traveling to Nairobi/other countries in the region. 
• Prepare materials for events including save the dates, invitations, flyers, agendas, and distribute in coordination with Programme Managers.  
• Provide other administrative and procurement support in the Nairobi office as needed. 
• This post will require travel toprogramme countries including Somalia , Sudan and South Sudan.

About You 

• Bachelor's degree in communications, marketing, media relations, journalism or relevant field;   
• Minimum 4 years demonstrated experience working in journalism, media relations, advocacy or communications in a similar role. 
• 4 years proven experience in a similar role designing, drafting and developing traditional and social media content for dissemination. 
• Demonstrated experience in journalism. 
• Relevant experience working within an international NGOs is preferred, ideally in human rights or humanitarian field. 
• Track record of highly effective content production and social media management. 
• Excellent knowledge of video editing. 
• Excellent written and oral skills in English and second regional language (Arabic) is an asset, with the ability to clearly articulate information to various audiences and stakeholders. 
• Ability to work on own initiative and part of the wider team.  
• Experience in photography, ideally with DSLR cameras or similar preferred.  
• Proficiency in Microsoft Office Suite especially Microsoft Word and Microsoft PowerPoint  and strong technical literacy. 
• The legal right to work in Kenya. 

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Duties and Responsibilities    

Finance  

• Review and validate supporting documentation before processing financial transactions to ensure all required documents are accurate and complete with the necessary approvals. 
• Ensure maintenance of all data required for processing financial transactions for assigned accounts in Navision financial accounting package. 
• Record financial transactions following appropriate authorisation.  
• Review and analyze various accounts to detect irregularities and advise on corrective actions and prepare correcting entries and adjustments, as necessary. 
• Prepare journals for posting and ensure that all journals are posted into Navision. 
• Prepare, monitor, alert the programme managers,
  and manage the process of closing expiring grants as required within the grants closure period. 
• Ensure the integrity and quality of the data in the Navision financial database including and not limited reviewing, analysis of various accounts and alert the supervisor   of any irregularities. 

Accounting 

• Support the Finance Coordinator in the budget preparation including review of new project proposals for internal & external submission. 
• Support in the preparation of the monthly Budget v Actuals Reports (BvA) and Master Budgets respond to any queries from programs relating to the BvA reports.  
• Preparation of finance indicators reports on monthly basis alert management on any exceptions and make recommendations as appropriate. 
• Monitor disbursement/receipt schedules for partners and staff BERs (Business expenditure Reports) alert relevant staff of due payments/liquidations and maintain appropriate communication. 
• Evaluate and monitor LAW’s local partners financial management processes in accordance with partnership agreements and policies, monitor submission of and review monthly financial reports and provide timely feedback. 
• Support and mentor LAW’s local partners in financial accounting and transactions, financial accounting policies and procedural compliance, and design and deliver capacity building programs to our partners in person and remotely. 
• Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties if segregation of duties is ensured. 

Administration

• Support the procurement process, obtaining three quotes from suppliers and consultants, and prepare bid analysis.  
• Support with organising office supplies, equipment inventory, booking venue’s and procurement processes and maintain inventory.  
• Maintain filing systems, contractual documents, and asset registers.  
• Maintain and keep accurate and up to date hard copies and digital financial support records. 
• Ensure clear audit trail of processed transactions and their linkage to the accounting system. 
• Support in implementation of any accounting and financial audit recommendations. 
• Support and preparation of staff’s salaries, suppliers’ invoices, consultants, PAYE, NSSF, SHIF and other statutory payments on a timely basis. 
• Petty Cash Management.  
• The post holder may be required to travel to the field.  

About You 

• Bachelor’s degree in accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA  2/ACCA 2 or equivalent). 
• Two years’ experience working in similar position working in a complex finance department or team, preferably with an international and/or local NGO.  
• Knowledge of the relevant main donor regulations preferred – NORAD, EU, Dutch Government, SIDA, Swiss Solidarity. 
• Excellent relationship building skills and a proactive approach to problem solving. 
• Strong organization skills and attention to detail. 
• Excellent written and verbal communication skills in English, written and spoken. 
• Proficient in MS Office packages (Excel, Word and PowerPoint), Web Conferencing Applications.  
• Knowledge of Navision ERP financial accounting package or similar financial reporting software preferred. 
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality. 
• The legal right to work in Kenya. 

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The post holder will perform duties in accordance with the responsibilities outlined below:   

Programme Management   

• Lead the expansion of the Sudan Programme, developing new objectives and expanding to new locations.
• Lead and coordinate policy, research, legal and advocacy efforts.
• Develop and lead the implementation of LAW’s work with victims and survivors of international crimes and human rights violations and abuses, including gender-based violence, through investigating and building strategic litigation cases,  strengthening the capacity of lawyers and legal actors, creating and implementing corresponding advocacy strategies.
• Support the work of partners and build their capacity, delivering technical assistance, monitoring, fundraising, M&E and security, safeguarding and other relevant skills.
• Develop and maintain strong relationships with key actors including relevant government and justice actors, donors, NGOs, United Nations, partners and other relevant groups in the region.
• Deliver the project(s) in accordance with proposals, budgets, MEAL methodologies, LAW policies and procedures and donor regulations.
• Lead on risk management.
• Prepare budgets and oversee programme expenditure, and implementation of expenditure plans.
• Coordinate with LAW’s Senior Management Team, and other programme managers as required. 

Fundraising

• Develop a fundraising strategy to identify opportunities to ensure the sustainability and expansion of programmes.
• Ensure timely and quality narrative reporting to donors and compliance with donor grant requirements and LAW policies and procedures.
• Lead on concept notes, proposals and donor reports.

People Management  

• Lead the team effectively, ensuring high calibre staff are recruited and retained.
• Foster an enabling environment for innovation and high performance, ensuring staff are appropriately supervised, develop work plans and engaged in training and development. 
• Manage network of technical experts and their consultancy agreements.
• Ensure the offices are compliant with all relevant legal requirements relating to employment law as well as safety, security, health and safety regulations. 

Advocacy and Communications

• Design advocacy strategies and products that can be shared with both internal and external stakeholders, based on evidence gathered from the programmes.
• Design and organise trainings, workshops, roundtables and other events.  
• Contribute to LAW’s advocacy tools, including factsheets and annual reporting.

Any other tasks relevant to the position as requested by senior management.

About You

• A master's degree in law, or human rights.
• Qualified lawyer with 5 years demonstrated experience working in international humanitarian law, human rights law, justice and accountability, criminal law, or refugee law.
• Minimum 5 years’ experience representing vulnerable individuals in legal aid services and working on cases of sexual and gender-based violence.
• Demonstrated experience in a similar project management position, including planning, design, M&E, and budget management.
• Track record of management skills and experience to lead and motivate a geographically dispersed team.
• Excellent written and oral communication in English and secondary language Arabic is an asset, with the ability to clearly articulate information to various audiences and stakeholders.