Job Vacancies at Medecins Sans Frontieres (MSF)

Accountabilities:

• Managing the supply sections at coordination level: Order Processing, Procurement, Warehouse (log and med), and Transport and Customs departments
• Defining objectives of the supply sections under his/her responsibility, according to the global supply strategy and making sure that objectives of the different departments are in line
• Planning, coordinating and supervising the daily activities of the Supply sections at coordination level and defines their level of priority. Implementing the adequate tools and procedures defined by the Supply Chain Coordinator
• Evaluating the workload of each department and the performance of the different sections and reporting the evolution to the Supply Chain Coordinator, proposing redimensioning where necessary
• Coordinating communication lines and functional links between the Supply departments and other departments (Finance, Medical and Logistics departments)
• Ensuring good communication process and satisfactory levels with the projects
• Ensuring a smooth-running supply administration and the respect of the implemented supply procedures. Proposing adjustments where needed
• Evaluating the HR set-up related to supply (team sizes, JD, organigrams, division of tasks and responsibilities), manages the different supply teams in the coordination and participates in the selection, the follow-up (training-coaching) and evaluation of the staff under his/her supervision
• Supporting his/her supervisor in the construction of the supply entity
• Setting priorities when needed
• Meeting deadlines

Requirements

Education

• Essential: Degree and specialization in supply chain

Experience

• Essential: Supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable: Proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Languages

• English Essential & Kiswahili desirable

Knowledge:

• Essential: Computer literacy (word, excel, ERP)
• Desirable knowledge of UniField

Competencies:

• Results and quality orientation, teamwork and cooperation, flexibility, respect to MSF Principles & Stress Management.

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Main Purpose

Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission.

Accountabilities

• In collaboration with the Supply Chain Team Leader defining the Warehouse and Stock Management activities and planning the annual budget needed to operate the warehouse
• Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the following:
• Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
• Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
• Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
• Analysing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
• In collaboration with the HR Coordinator, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
• Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility. Managing his/her team and elaborating their activities planning (Warehouse supervisor, storekeepers and log-helpers.)
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his/her speciality and as specified in his/her job description
• Participating in the construction of the supply entity
• Collaborating with pharmacist, especially for setting the goods distribution practices

Requirements

Education

• Essential: Diploma in warehouse management related studies, procurement, clearing and forwarding or related fields

Experience

• Essential: At least two years of working experience in related activities.
• Desirable previous experience with MSF (or other NGOs) Logistics or Supply Department

Languages

• English Essential & Kiswahili desirable

Knowledge:

• Essential: Computer literacy (word, excel, ERP)
• Desirable knowledge of Unified

Competencies

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientated L3
• Teamwork and Cooperation L3