Job Vacancies at The Center for International Health, Education and Biosecurity (CIHEB)

Responsibilities:

• Provide leadership and direction on MEL to ensure the project achieves the goals and corresponding objectives and targets
• Oversee the development and implementation of the Performance Monitoring Plan (PMP) to capture project performance and results, including routine service delivery data reporting, baseline and end line assessments, and all monitoring for process and outcome evaluations
• Lead the Development and overseeing data flow pattern for the project that will ensure timely data collection and reporting
• Lead results reporting to USAID by providing written documentation on M&E activities and indicator results for progress and annual reports, as appropriate.
• Ensure high-quality implementation, consistent with Kenya national monitoring and evaluation guidelines, protocols, information and reporting systems
• Champion holistic approaches to collaboration, learning and adaptation (CLA), including design and implementation of an action-oriented project research and learning agenda, routine analysis of available health sector data sources, and application of best practices in research and knowledge management
• Lead strategic collaboration activities with key stakeholders to learn from project data and adapt interventions as appropriate
• Ensure data quality assurance: quality of data through data verification procedures, including routine data quality audits and that these are routinely carried out during the project lifecycle
• Ensure data use for driven decision-making and project planning at all levels
• Oversee and/or conduct targeted evaluations and operations research, including design, data collection, management and analysis
• Cultivate strategic MEL relationships and alliances with other USAID projects and represent MEL activities in public and professional circles through meetings, conferences, and presentations
• Ensure relevant data is entered into USAID reporting system and well documented internal reporting system to capture, analyze, and disseminate project data
• Lead project activities providing technical assistance to the Ministry of Health in strengthening the national HMIS at all levels, including community level, as well as optimizing use of routine HMIS data for decision-making and program improvements
• Promote and support the dissemination of project information among the project team
• Work with project and financial staff to prepare and track progress of project and activity budgets
• Supervise a team of MEL professionals
• Coordinate all MEL capacity-building activities with project staff, implementing partners and facility staff (Consortium and sub grantees)
• Support the designated  national  and international Internal Review Boards (IRB)  requirements are fulfilled
• Ensure data security and sharing policies are followed

Required Qualifications:

• A Master’s degree in a relevant discipline, such as mathematics, statistics, informatics, biostatistics, information systems, epidemiology or a related field with knowledge/skills of Geographical Information Systems and information technology.
• At least ten years of experience implementing monitoring and evaluating activities for complex programs in developing countries.
• Demonstrated experience in providing technical support, setting up and managing M&E systems that track performance as per the objectives of this activity (e.g. performance against each result area) and in the application of statistical methods and database management.
• At least 4 years experience working on US-government funded project with experience working on USAID-funded projects preferred
• Proven expertise in quantitative and qualitative methodologies, operational research, health management information systems, reporting, data quality assessments, data analysis and presentation
• Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple host-country counterparts in both the public and private sectors
• MEL experience in TB case finding, diagnostics, treatment, adherence and/or prevention
• Familiarity with Kenya health management information system and other national M&E systems
• Strong technical skills, including ability to process and analyze data using one or more statistical software packages, including at least one of the following: SPSS, Epi-Info, Stata, MS Access
• Experience supervising personnel and ensuring they acquire the necessary training and skills to meet evolving program needs
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, MOH and counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills
• Expertise in research to practice—identifying and adapting best practices to specific project contexts
• Excellent skills in facilitation, team building, and coordination
• Excellent verbal, written interpersonal and presentation skills in English
• Ability to coach, mentor and develop technical capacity in regional and national programs and technical staff
• Proficiency in word processing and Microsoft Office 365
• Ability to travel nationally and internationally 40 % of time

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Responsibilities:

• Provide guidance to the Chief of Party and project staff regarding the financial requirements of programs and office operations
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, oversee cost share tracking (if applicable), and ensure compliance with Ciheb-Kenya financial and accounting procedures
• Ensure the integrity of financial data in QuickBooks
• Ensure the monthly financial QuickBook reports are submitted in a timely fashion
• Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required.
• Implement and maintain detailed financial reporting and reimbursement process in accordance with Ciheb-Kenya’s established financial system
• Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
• Direct the annual budgeting process, including detailed operational budgets, for all assigned accounts
• Provide capacity building in financial management to local institutions receiving subawards
• Oversee, manage, and ensure payments to subrecipients, contractors, and NGOs are timely based upon sufficient compliance with Ciheb-Kenya and USAID rules and regulations. Ensure payments are in compliance with contractual documents.
• Serve as the primary resource person for non-finance staff on USAID and Ciheb-Kenya rules and policies
• Conduct project level audits
• Make budget adjustments, and other cost improvement measures, as required
• Prepare responses to donor’s questions on financial information or budget application/proposal numbers
• Ensure compliance by all assigned staff to Ciheb-Kenya timekeeping requirements, as well as timely approval of timesheets
• Supervise and mentor Finance and Administration staff
• Regularly conduct cost analysis and forecasting of project funds as a part of regular financial planning and analysis for monthly financials, quarterly forecasts and other reporting as required

Required Qualifications:

• A Master’s degree in Business Administration, Accounting, Finance, Commerce, Human Resources, or other relevant fields.
• Certified/Chartered Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA) or equivalent qualification is required for this position.
• A minimum of 10 years of experience supervising overall financial and administration operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff) of with annual budgets of over $9 million
• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
• Four (4) years of experience on USAID-funded projects, matched with an in-depth knowledge of USAID regulations, compliance and reporting requirements and GAAP accounting rules; additional years of experience working on US government funded projects preferred
• Prior supervisory experience
• Experience managing local organizations as part of sub-grants/subcontracts
• Experience working on US-funded projects and competencies with regard to US government cost principles, GAAP accounting rules, and grant/contract management
• Expert knowledge in the use of financial software applications, including QuickBooks, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
• Excellent general management skills particularly in facilitation, team building and coordination
• Sound judgement in solving complex problems coupled with a frequently changing work/ implementation environment
• Strong interpersonal, writing, and oral presentation skills
• Strong intellectual and analytical skills
• Be self-motivated, organized and detail-oriented
• Ability to work in a complex environment with multiple and short deadlines and intense pressure to perform
• Ability to demonstrate strong time management and organization skills
• Excellent problem solving skills
• Ability to travel nationally 15% of time.