Job Vacancies at Vivo Energy

Description

Job Purpose:

The Industrial Project Engineer is responsible to follow up and manage the design, engineering, construction, commissioning & hand over of industrial facilities designed to meet OU needs (business development, upgrade to compliance, etc.), in compliance with the defined requirements and applicable VIVO standards, and working within the defined budget and schedule. He is based on site and leads a multi-disciplinary project team, in close liaison with central teams and OU team & SteerCom guidance

Dimensions:

• The Industrial Project Engineer is under the direct supervision of the Industrial Project Manager (who in turn reports to the Head of Technical).
• The job implies smooth coordination with the OU bearing the project and within VIVO ENERGY Group (Central, HSE, etc.).

Main Accountabilities:

• The Industrial Project Engineer is responsible for project execution, from the Final Investment Proposal (IP) up to handover of the facilities to the operator and project close-out, in total safety, within budget and on schedule as approved according to the DoA and as delegated by Industrial Project Manager in the case by case
• He is responsible to deliver the project in accordance with the Engineering Project Management Guidelines.
• Budget: typical project budget/cost above 5 MUSD.
• Duration of execution: approximately 2 to 3 years from initial design to close-out (to be defined in the project framework)
• He is responsible for delivering smoothly thru the different steps of the project and that the facilities are constructed in compliance with the approved timeline schedule, budget, in compliance with high quality of Standards & in accordance with the agreed HSSE & performance requirements.
• Coordinate and facilitate with all stakeholders to deliver the project according to agreed targets & with the high level of excellence for VE Group

Key Challenges:

• Manages and coordinates all the actions required to successfully complete the detailed engineering phase, procurement and supply, construction, commissioning and handover to the operator/affiliate.
• Makes sure that the project is executed in compliance with the HSE requirements of the Vivo Energy Group, with local regulations and with the needs stated in the ToR & Project Plan, the scope of work and the technical requirements defined in the FEED stage, and with the technical specifications of the Vivo Energy Group.
• Implements a Project Execution Plan (PEP) and Project Quality Plan (PQP) that serve to meet project requirements.
• Defines, organizes and sets up and coordinates and leads a multi-disciplinary project team located in the OU. Makes sure that personnel have the required level of competency and the appropriate level of training.
• Makes sure that the OU has the necessary support from the central teams (HSSE, technical, business line, Finance, CP, legal, Distribution, etc.) as per requirements.
• Creates, updates and publishes the project performances KPI at least once a month.
• Organizes regular Steering Committee meetings and monitors and implements recommendations, technical reviews and audits required at key steps in the project.
• Identifies and regularly assesses project risks and takes the required actions to tackle them.
• Participates in the evaluation and selection of engineering/construction contractors during the CP process in liaison with the CP central, business line and issues recommendations to award strategy
• Coordinates and manages the construction contractors, engineering contractors and suppliers in charge of achieving the facilities, as per the defined project plan & Strategy step (EPC, EPCM + work batches, etc.).
• Responsible for managing the relations with the project team, contractors, engineering offices & 3rd party inspection bodies.
• Prepare the tendering documents along with the selected consultant; including requirements, scope of work, specifications, contracts, reference standards and evaluation criteria.
• Makes the necessary call for offers and launch tenders (services, works, studies, etc.) and under the supervision of the Industrial Projects Manager analyze the offers and contracts in line with CP process & with support from central Fin, Legal, HSSE ETC and propose these contracts to the Head Of Technical for signature.
• Manages contracts from award step to the completion date, paying particular attention to change/modification orders, and checks that the work is progressing in compliance with the contractual clauses.
• Follow closely the projects’ progress versus validated schedules to approve release of contractors’ payments.
• Ensures smooth coordination with local team & local authorities and that the permits and authorizations required are obtained in time.
• Sets up and applies the project Plan and the control procedures required to ensure that the facilities are constructed in compliance with the project specifications (meetings, monitoring of schedule/progress, cost control, correspondence, document management and review, management of contracts and change orders, etc.) as per the standards of the Vivo Energy Group, the Engineering project management and the best practices and state of art.
• Convenes a weekly work site meeting and sends the minutes to all stakeholders.
• Makes sure that the requirements and recommendations from the technological risks study (HAZID, HAZAN, HAZOP, TRA, QRA, HEMP, etc.) and safety design studies have been effectively taken into account.
• Sets up an HSSE plan, makes sure that the Group HSSE rules are correctly applied by all operators involved within the onsite construction. Ensure on site presence on a regular basis during construction phase.
• Monitor & register the performance of consultants, contractors & 3rd parties, conduct periodical reviews to highlight points of necessary improvement, ensure sharing it with CP & project team in order to consider it while updating the vendors list.
• Sets up a quality assurance plan and organizes the necessary inspections, makes sure that the facilities under construction are in line with quality of standards and ensures the resolution of any non-conformities.
• Raises periodical reports on projects progress, ensures obtaining the needed approvals for any changes that impact the scope or the project budget.
• Ensures hazards are being identified and managed.
• Manages pre commissioning & commissioning works of all components of the project with all stakeholders including obtaining of Civil / Electrical / Mechanical completion certificates & sign off.
• Makes sure that operators receive the training required to use & operate the new facilities.
• Ensures acceptance of the facilities, handover to the operator and formal close-out of the project.
• Makes sure that the final documentation, as built drawings, and all the maintenance manuals have been handed over to the operator.
• Writes a project feedback report.

Requirements

Job Knowledge, Skills & Experiences:

• Engineering master degree or equivalent
• Experience > 5-10 years’ confirmed experience (depending on the complexity of the project) as an industrial/ technical project engineer/manager in different sectors/phases (Petroleum, Downstream, Cement, EPC contractors…) and particularly in the execution phase, turnkey projects (engineering, construction, commissioning). At least one demonstrable finished project as Project Engineer or Project Manager.
• Demonstrable competence and experience in design, construction, maintenance and project management related to fuel and lubes depot
• Must exhibit behaviors such as; Leadership, Accountability, Teamwork and Personal & Business skills
• Experience in team management and contractor/ contract management. Keen interest in technical knowledge and issues.
• API & HSSE standards knowledge will be a must
• Familiar with standards/requirements in terms of project management, organization and HSE procedures.
• Good leadership and communication skills, good personal relationship skills, comfortable in a multi-cultural environment.
• Anticipates, plans ahead and tackles the subjects/problems identified with an effective and pragmatic approach.
• High tracking/monitoring record and delivering efficiency improvements.

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Description

Job Purpose:

The Procurement Manager responsibilities include working with the Food JVs to manage supplier relationships, development of procurement strategies, negotiations, seeks maximum value from existing and new contracts, consistently reviewing and assessing the supplier market to optimize procurement opportunities.

The procurement manager is tasked with the delivery of the targets and value agreed with business and as aligned with the JV business plans.

Dimensions:

• VE 23 Countries

Organization:

• The Food Procurement Strategy & Optimization Manager reports to the JV Alliances Manager.

• Expect close work & coordination with counterparts in the Food Team and also Sales & Marketing, Engineering, HSSE both centrally and within OUs

Principal Accountabilities:

Category Management:

• Work with JV supply chain teams to conduct supply market analysis in order to understand trends in cost drivers, supplier market structure and optimisations.
• Benchmark Vivo Energy and JV costs and processes against others in the same market in order to identify opportunities for improvement and cost management.
• Work with JV supply chain teams to identify new sources and evaluate suppliers’ capabilities.
• Work with JV development teams and local OUs for development and Issuance of the tender documentation (Request for Information, Request for Proposal, Request for Quote); the receipt and analysis of offers from bidders.
• Identify new sources and evaluate suppliers’ capabilities.
• Develop the negotiation strategy; ensuring the JV leads the negotiation process with potential bidders.
• Maintain all the company records related to the procurement activity (Contracts Board Submission Documents, Contracts, Contracts logs, etc)
• Responsible to ensure compliance with policies and procedures in alignment with sourcing strategy; and that appropriate audit trails are embedded in procurement programs, for internal audit and performance management purposes.
• Report exceptions where business procurement activities are not followed e.g. splitting large payments into multiple small payments, Payment without Purchase Orders, etc.
• Provide Category Managers with information as requested and contribute in sourcing initiatives to drive measurable improvements in the areas of customer satisfaction, compliance and cost benefits.
• Drives continuous improvements of processes and procedures in collaboration with the Category managers and business departments involved.

Supplier Management :

• Support JVs in tracking supplier deliverables/metrics and monitor processes to manage supplier performance that are consistent with Vivo Energy objectives.
• Responsible for supplier relationship of key contractors whose operations are strategically important to the company, including business demand and portfolio management.
• Maintain supplier relationships focusing on superior quality, competitive price, and timely delivery.
• Work with suppliers to continually identify process improvements and cost reduction opportunities.
• Contributing to the periodic business reviews with key suppliers to ensure strategic priorities agreed at the outset are delivered in a timely and cost effective manner.

Business Partnering:

• Establish and maintain effective working relationships with cross functional, internal teams and suppliers partners in order to facilitate the best communication practices, add value, and reduce costs.
• Provide guidance to JV executive teams and business partners to influence spend, cost savings and vendor rationalization.

Contract Management:

• Ensure implementation of global contracts, compliance with terms and conditions when placing orders and users are informed and aware of all initiatives.
  Ensure that contract reviews are undertaken and lessons learnt fed back into the commissioning and procurement process to ensure continuous improvement.
• Ascertain with Contract Holder support that issues of non-compliance or variation in contract are picked up early and either dealt with or appropriately escalated for resolution.
• Give a full support to the contract holders to manage properly the key contracts in all steps from initiating the start up to executing the close out and feedback.

Competencies required:

• Data Analysis Techniques
• Project and Change Management
• Communications and interaction with stakeholders
• Category management and Contracting Process
• Negotiation
• Financial Accounting
• Team Working
• ERP procurement System Functionality
• Data Management and Control
• Word processing, spreadsheets, presentations and databases
• Planning & Organization
• Analyses & Solves Problems
• Champions Customer & Stakeholder Focus
• Demonstrates Self Mastery
• Tendering Processes (including online bidding)

Requirements

Job Knowledge, Skills & Experiences:

• CP professional with at least 5 years’ experience in Procurement functions, preferably fully versed in requisition to pay practices.
• Strong understanding of the QSR industry and QSR supply chain practises
• Demonstrates in depth understanding of purchasing policies, negotiations and procurement procedures
• Proven ability to integrate operational CP processes in complex situations, and to bring change into working practices
• Ability to make decisions and execute with support of stakeholders
• Ability to influence peers and lead cross-functional teams.
• Proven track record of execution excellence and delivering results
• Well organized and able to manage competing priorities
• Strong analytical skills and ability to work independently
• Good communications and inter-personal skills
• Strong project management/leadership skills
• Very good commercial sense
• Purchase order processing knowledge
• Financial awareness.