Jobs at COOPI

Purpose of the role

The role has responsibility at regional level, under the supervision and in cooperation with the Regional Coordinator, for the monitoring of active programmes in the 5 countries.

The role is also responsible for regional positioning and monitoring of institutional and private donors, including the planning and implementation of new projects and partnerships, as well as the search for new opportunities and funds.

Responsibilities

•  Responsible for the monitoring of programmes active in the East Africa region and related to the mentioned countries (Sudan, Ethiopia and Malawi);
•  In collaboration with the Heads of Mission (Sudan, Ethiopia, Malawi) the role ensures the correct implementation of the programmes and the validation of the reports according to the timing foreseen by the internal regulations and the donors;
•  Participates actively in the monitoring of new project proposals, in cooperation with programme roles at national coordination level and at headquarters;
•  Provides technical support to Project Coordination and Country Coordination, identifying strategic and operational needs and proposing solutions to identified needs to ensure their implementation;
•  Contributes to research and writing of proposals for private funding (foundations or others) for the co-financing of projects;
•  Develops regional partnerships aimed at improving the quality of COOPI's work in the region and presenting proposals to funders;
•  Searches for analytical documents, data and studies carried out in the region, by national and international agencies and other NGOs, in order to update the list of current events on a regular basis;
•  Identifies needs, using the information collected, in cooperation with the national coordinators, not already met by humanitarian interventions in order to present new actions;
•  Facilitates the exchange of necessary documents and support projects between the different COOPI country offices and headquarters;
•  Participates in regional coordination platforms relevant to the organisation.

Requirements

Essential

•  University degree (postgraduate degree required);
•  A minimum of 5 years' working experience in writing, implementing and coordinating humanitarian projects with international NGOs;
•  Demonstrable experience in coordinating teams in the humanitarian and development sector;
•  Experience with donors (ECHO, UNICEF, FAO, OCHA, WFP, AICS, European Union, UNHCR, UNDP etc.);
•  Strong familiarity with the humanitarian cluster system;
•  In-depth knowledge of humanitarian standards (ex. Sphere standard);
•  Excellent report writing skills;
•  Proficiency in English language;
•  Advanced IT skills.

Soft skills

•  Strong managerial and organisational skills;
•  Proactive attitude in planning and coordination with multiple actors, institutions, donors and coordination tables;
•  Goal-oriented and problem-solving attitude;
•  Good leadership skills aimed at managing and motivating multidisciplinary and multi-ethnic work teams;
•  Positive attitude in managing complex situations under stress;
•  Diplomatic skills.

Plus

•  Knowledge of Italian;
•  Previous experience in East Africa.

Deadline: 11th April 2022

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Purpose of the role

The Head of Mission is responsible for the Coordination of all the activities of the projects implemented in the two countries and all the fundrising activities and positioning within relevant clusters and working groups, related with both countries (Somalia and Kenya).

Besides, the Head of Mission:

•  Guarantees the monitoring system of ongoing COOPI activities in the country;
•  Assures the internal Human Resources management;
•  Assures the administrative supervision;
•  Guarantees the coordination with different stakeholders (nationals, internationals, and COOPI HQ).

Main responsibilities

Institutional Relations

•  Manages relations with the main institutional donors and with the potential ones;
•  Represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners;
•  Is responsible of the organization's reputation in the country.

Strategy and Planning

•  Verifies and proposes to the regional office the intervention priorities to consolidate COOPI's positioning in the country;
•  Contributes to the definition of the Country Strategy and the country planning (projects and coordination).

Project's management

•  Coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors' procedures, and in line with COOPI's procedures and management standards;
•  Is responsible for the coordination of the proposal drafting process and the documents' preparation aimed to the submission of new projects.

Country office management

•  Is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization's guidelines;
•  Guarantees the respect of the country's legislation and administrative regulation.

Staff management

•  Is responsible for the local staff management;
•  Participates and supports in the selection of the expatriate staff;
•  Coordinates and monitors the country's expatriate staff management.

Safety

•  Is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

Economic and financial management

•  Is responsible for the country's economic result;
•  Supervises the financial management and ensures that all financial reporting deadlines and donor/COOPI's procedures are respected;
•  Participates to the projects/coordination budget preparation;
•  Has the signature for all COOPI's bank accounts in the country.

Visibility

•  Cooperates with the Communication and Fundraising office for all communication, awareness and fund raising activities implemented in and for the country.

Requirements

Essential

•  University degree in relevant subjects;
•  Minimum 5 years of relevant working experience in international relief and development, of which minimum 3 years in the role;
•  Excellent oral and written communication and negotiation skills, multi-tasking and organizational skills;
•  Experience in liaising with governmental/local authorities, IOs and NGOs;
•  Demonstrated ability to work in stressful environments and under pressure;
•  Proven capacity in managing a team;
•  Fluency in English language;
•  Computer literacy.

Desired

•  Experience in working in conflict-prone environments;
•  Experience in logistics, procurement and security matters;
•  Previous work experience in Somalia and Kenya;
•  Experience in managing complex consortium/partnerships.

Deadline: 26th April 2022