Jobs at DanChurchAid (DCA)

The main duties relating to this position are as follows:

Coordination and Technical Support

• Contribute to the Country Programme strategies and policies through advisory services to the Country Director.
• Provide technical advice and operational guidance on innovative approaches to project financing, risk assessment/mitigation and use of financing structures, mechanisms instruments and guarantees.
• Collaborate with colleagues to identify the need, determine cost and plan all Country programme support services, including procurement, finance, and administrative services.
• Participate in forum discussions/platforms to ensure the organisation’s position, interests and priorities are fully considered.

 Project Planning and Coordination Support

• Provide assistance and support to the programme on project budget preparation.
• Monitor Country office financial projections and refer critical issues to the Country Director for action.
• Provide advice on programme and project cost sharing, deployment of funds and closure.
• Constantly monitor and analyse the operating environment to identify potential risks.
• Support and ensure close liaison with the Field Offices is maintained, in order to troubleshoot any issues that might cause interruption in the support services management.

 Procurement

• Support viable procurement solutions that meet operational needs and compliance with the organisation’s procurement procedures, regulations and standard of accountability, ethics, integrity, performance and cost effectiveness.
• Evaluate the efficiency and integrity of the procurement evaluation process to ensure cost-effective procurement of goods and services.
• Evaluate contractual arrangements and legal commitments/risks for appropriate action.
• Evaluate, list, update and monitor the performance of service providers of suitable/current vendors.

 Financial Management

• Oversee the programme Finance Unit and ensure compliance with the organization’s Financial Rules & Regulations and Finance procedures.
• Supervise the timely review, posting and closure of accounts, verify accuracy and compliance with policy and standards of accountability framework.
• Oversee all financial services (accounting, cash management, payments etc.) ensuring timeliness and compliance with standards of accountability and performance
• Review financial plans and oversee the budget process/cycle to ensure timely revisions and reallocation of funds.
• Ensure the availability and timely submission of required financial reports, both internal and external.
• Manage and monitor the cash flow based on established financial goals and resource mobilization plans.
• Oversee certifying and authorizing payments, expenditures and disbursements, entering all transactions into the FMS Maconomy and that the supporting documents are filed according to internal procedures.
• Ensure all spending is in accordance with the DCA and donor requirements, and all relevant files for documentation are created, updated and maintained.
• Monitor that DCA and donor policies, procedures and guidelines are strictly adhered to and that DCA operates in compliance with local laws.

 Administration, Information Technology and Knowledge Management

• In close collaboration with Headquarters, support the compilation of yearly budget forecasting, annual reports and contribute to Donor reporting guidelines.
• Oversee the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities/assets, including IT infrastructure, equipment and servers.
• Identify innovative opportunities for use of IT platforms/systems to enhance efficiency and to facilitate knowledge management, and information sharing.
• At the request of the Country Director and in collaboration with the team, plan, implement and organise strategic capacity building of personnel.

 Accountability and Learning

• Provide advice on goal setting, targets and performance indicators for support staff and recommend tools for monitoring, evaluation all staff performance.
• Act as focal point for any internal/external audit exercise.
• Monitor and supervise all aspects of the programme to ensure compliance with organisation rules, regulations, policies, and standards of accountability, ethics and integrity.

 Additional responsibilities include

• Network and attend relevant coordination meetings at national level.
• Build and develop meaningful and effective relationship with partners at all levels, other NGOs in country and regionally, donors and with other people of importance to DCAs work.
• Contributing to a culture of excellence, continuous improvement and performance optimization across all teams.
• Working in accordance with DCA values and humanitarian principles.
• Maintaining effective working relationship with other members of the team.
• Being a role model for diversity and inclusion, as well as for contributing to positive team spirit.
• Build and maintain links to relevant units at Headquarters as the main point of entry to Group Finance Unit, Procurement & Logistics Unit and IT & Digital Development Unit. Provide feedback to HQ in order to improve systems and procedures.

 What you bring

• A relevant Master’s Degree in Financial Management or related field
• At least 10 years of relevant experience, at least 4 of which must have been in an INGO or international organization in a similar role
• Proven experience of capacity building, and learning and development plans of both own staff and partner organizations.
• Proven experience of procurement and supply chain, including ensuring compliance, internal controls, and anti-corruption
• Strong leadership, team-building and communications skills. Proficiency in written and spoken English
• Excellent organizational and interpersonal skills
• Cultural sensitivity, patience, resourcefulness and adaptability.

What we offer

• A two-year renewable contract
• A very competitive salary and benefits package
• 4 weeks of paid vacation leave
• Comprehensive health insurance plan
• Learning and development opportunities
• An opportunity to make a difference and improve the lives of communities DCA is working with in Kenya

Closing date for applications will be Wednesday, 22nd July 2022

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 The main responsibilities of the PO are:

• Manage all the DCA direct implemented food/nutritional security and livelihoods activities of projects at the field level. This includes direct implementation and technical support/backstopping of project staff.
• Support and drive innovation initiatives in the area of Livelihoods and Food security, cash-based interventions working closely with the financial inclusion team. These will include private sector & universities partners and related innovation incubation and prototyping.
• Develop project implementation plans and ensure consistent implementation and follow up including budget tracking. The incumbent will also be required to support the day-to-day implementation of assigned DCA interventions at the field level.
• Support ongoing staff capacity building including mentorship and coaching of staff consistent with their staff development plans or identified capacity needs
• Network and coordinate with other field operational I/NGOs, UN Agencies (UNHCR, WFP & FAO) and LGAs and explore/advise on possible areas of collaboration/partnerships to enhance program synergy.
• Facilitate, support and initiate baseline surveys and other assessments and generate relevant reports as well as support concept paper development at the field level as part of DCA fundraising efforts.
• Seek opportunities for programme growth through proposals for funding opportunities
• Facilitate/support collaboration and cross learning among DCA projects & partners through information sharing, exposure visits and active partner participation in DCA platforms/forums.
• Technical representation on Food security and livelihoods forum at the county level
• Facilitate logistical arrangements for DCA staff, consultant field visits and donor visits in consultation with the Area Manager.
• Participate in field project monitoring learning and reflections for purposes of sharing experiences.
• Develop regular progress reports in accordance with DCA internal procedures and perform any other responsibilities as determined and assigned by the Area Manager from time to time.

Professional Qualifications:

• University level education in Agriculture, Agriculture Education & Extension, Agronomy or any relevant qualification (a good combination of crop & animal husbandry skills is preferred.), plus at least three years’ experience in project management.
• Technical skills and hands on experience in food security, livelihoods and resilience building programming ((preferably working with dryland farming &/or pastoralists areas – working knowledge of Turkana County is an added advantage).
• Knowledge of the rights-based approach & Core Humanitarian Standards (CHS) is an added advantage.
• Good interpersonal skills and a proven team player. Self-driven and results-orientated in challenging rural working environments.
• Experience in training at field/community level and excellent reporting skills. Excellence in English,

Closing date for applications will be Wednesday 20th July 2022

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The main responsibilities of the Collaborative Learning and Adaptation (CLA) Assistant:

Project Reporting

• Lead the development of systems and processes for the implementation of the project MEAL frameworks.
• Using advanced quantitative and qualitative analysis methods generate datasets, assessments, and reports analysis to support project staff in generating high quality reports for various audiences.
• Maintain an updated Indicator Performance Tracker (IPT) for the Daisy project, including maintenance of an agile and accessible secure physical and digital filing system and project database.
• Lead the documentation of project results, impact, best practices and significant changes. Document learning and best practices; disseminate learnings, reports, publications and participate in learning sessions, and ensuring that the lessons learnt are utilized to inform programming and advocacy.
• Communicate project performance by processing, packaging, and disseminating a wide range of Information, Education and Communications (IEC) materials including county profiles, commodity brochures and reports among relevant stakeholders.
• Support efforts to build the capacity of project staff, partners and other relevant stakeholders on implementation of MEAL actions.

 Collaborative Learning and adaptation.

• The CLA Assistant will have the responsibility for facilitating knowledge sharing/learning activities, monitoring behaviour change and adaptation across project partners and stakeholders. This will include individual actions, organizational operating principles, societal cultures, local laws, policies, and institutional operating principles.
• Coordinate processes to identify, design and/or adapt tech-enabled extension worker tracking and monitoring systems with third party providers.
• Lead in researching and identifying performance, skills, knowledge, information, and attitude gaps of project beneficiaries and partner staff and create and/or select learning experiences to fill this gap.
• Support efforts to build the capacity of project staff, partners, and other relevant stakeholders on implementation of MEAL actions.
• Lead in facilitating learning design processes together with end-users, subject matter experts, project leads, interaction designers, external partners, and the communities.
• Facilitate collaborative planning sessions to finalize learning activities that address learning questions of relevance to key stakeholders.
• Take lead in research on Responsible Business Conduct (RBC) approaches including relationship with academic and research institutions.

 Competencies and Professional Qualifications:

• A holder of a degree in either Social Sciences, Community Development, Project management or a related field.  
• A masters degree is preferred.
• Expertise in the usage of MS-Excel, Commcare, STATA, SPSS, Power Bi, NVIVO and other data management software.
• Experience in setting up and use of Digital Data Collection Data Collection software such as Kobo, Magpi,etc.
• The canditate should posess strong skills in  qualitative and quantative data analysis, reporting and  presentation
• A minimum of three years of professional experience in monitoring and evaluation, preferably with INGOs.
• Demonstrated ability to build relationships and facilitate collaborative learning.
• Ability to work independently to troubleshoot, perform root cause analysis, identify and isolate technical issues.
• Strong interpersonal skills.
• Self-motivation, creativity and an ability to perform without close supervision.
• Proficiency in spoken and written English is required.