Jobs at International Justice Mission (IJM)

Responsibilities:

• Communication with suppliers and potential suppliers as directed by Country Office.
• Maintain a close relationship with Country Office operational and financial staff for the purpose of collaborating to ensure processes effectively support Country Office financial operations and division goals.
• Assist with preparation of contracts and working closely with Country Office operational teams and outside suppliers to meet project requirements.
• Create purchase orders in Workday within policy guidelines.
• Provide input and help support punchout list.
• Work through exceptions on purchase order receipt variations.
• Partner with AP teams to answer any inquiries related to purchase order vs invoice.
• Adhere to IJM Procurement policies.
• Drive process improvement initiatives and foster a customer service culture, including reporting on KPIs and communications with stakeholders, develop a culture of continuous improvement.
• Timely procurement of approved requisitions.
• Ensuring consistent use of suppliers within Workday.
• Maintain accurate records and documentation in Workday and contract repositories as indicated by IJM (regional and global).
• Accountable for Workday data compliance.
• Work closely with Procurement Lead and accounting teams, including ensuring completeness and accuracy of documentation required for annual audits and quarterly reviews.

Requirements:

• Bachelor’s Degree in a business-related field like Business Management, Contract Management, or Procurement;
• At least 3 years’ experience in procurement, with a minimum of 2 years in accounting division;
• Financial and numerical skills;
• High-level of attention to detail;
• Articulate communicator, able to make finance and accounting concepts and processes clear to fellow accounting professionals and non-accountants alike;
• Ability to effectively communicate and collaborate with people from diverse cultures and disciplines;
• Interpersonal skillset with strong networking ability;
• Exceptional collaborator with diverse teams;
• High credibility with staff and partners;
• Customer service excellence; and
• Experience with Workday or similar ERP systems is essential.

Critical Qualities:

• Mature orthodox Christian faith as defined by the Apostles’ Creed;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Exceptional verbal and written communication;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment; and
• Adept at creative problem solving.

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Responsibilities:

• Ensure awards are properly set up in the accounting system to facilitate the proper accounting for expenses, indirect costs, and revenue recognition including sub-awards.
• Provide transactional support across countries and assist the country level finance managers to reconcile grant expenses and cash advances, reviewing invoices, expense reports, journal vouchers and related documents for accuracy, completeness, and conformance to applicable award requirements and policies.
• Process amendments to awards, sub-awards, and supplier contracts in the accounting system to support the proper accounting for grants.
• Process installment and billing invoices to record the receipt of sponsor funds and create receivables for reimbursable awards.
• Review and reconcile receivable and prepaid balances for all awards.
• Ensure expenses are correctly coded, supported, authorized, within grant budget and inputted into Workday with correct Worktags.
• Partner with Specialist, Grant Budget Development & Reporting in the provision of grant expenditure data for quarterly grant reviews, expenditure reviews in donor formats to inform cost proposals and accurate budgeting for grants.
• In partnership with Regional Grant Team, provide requested report information to support grant analysis and M&E.
• Contribute to the Regional Grants community of practice.

Requirements:

• Bachelor’s in accounting or equivalent degree; professional qualification preferred;
• Minimum two (2) years hands-on accounting experience, preferably a non-profit organization;
• Good understanding of the grants environment and ability to stay current on rules and regulations;
• Experience of USG and European grant financial requirements;
• Knowledge and understanding of Workday and principles of accounting & bookkeeping;
• Interpersonal skillset with strong networking ability;
• Exceptional collaborator with diverse teams;
• High credibility with staff and partners;
• Customer service excellence; and
• Experience with Workday or similar ERP systems would be advantageous.

Critical Qualities:

• Mature orthodox Christian faith as defined by the Apostles’ Creed;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Exceptional verbal and written communication;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment; and
• Adept at creative problem solving.

go to method of application »

Responsibilities:

• Develop strategy for successfully transitioning and supporting all regional procurement activities to take place through Workday and in line with IJM’s procurement policies.
• Vet and negotiate contracts with vendors and potential vendors for entry into Workday.
• Maintain a close relationship with regional leadership, operations and financial management staff for the purpose of collaborating to find enhanced processes and guidance for effectively supporting Country Office financial operations and division goals.
• Regularly review and update accounting and finance policy and procedure manuals to ensure the Country Office procurement operations consistently comply with IJM global internal controls and other local and regulatory requirements for purposes of mitigating financial and reputational risks.
• Collaborate with Country Office leadership and finance teams to create and/or update their local supplement/Best Practice manuals to guide local operations for compliance with local laws.
• Improve existing and/or create new Country Office training materials and accounting guidance related to Procurement as resources for site visit support by finance teams as well as for onboarding new finance staff in Country Office locations.
• Perform on-site Country Office financial support and training (as needed) to Country Office finance and general staff on accounting policies, procedures and internal controls for effective performance in relation to procurement and effective use of Workday.
• Ensure that effective document management of Country Office Procurement operations, best practice and vendor records and tax details for audit and history are within Workday.
• Support implementation of all procurement through Workday through vendor review, acceptance and reporting to give clear visibility on spending for effective management and compliance to prevent financial and reputation risks to IJM.

Requirements:

• Bachelor’s Degree in a business-related field like Business Management, Contract Management or Procurement;
• At least 3 years’ experience as line level manager, with a minimum of 2 years in purchasing division, or any other related position;
• Exceptional communication skills with the ability to foster strong supplier relationships;
• Interpersonal skillset with strong networking ability;
• Exceptional collaborator with diverse teams;
• High credibility with staff and partners;
• Customer service excellence;
• Experience with Workday or similar ERP systems;
• Influential and diplomatic in building consensus to achieve cross-organizational objectives; and
• Capacity to fairly and objectively understand the effectiveness and outcomes of policies and activities and implementing appropriate adjustments.

Critical Qualities:

• Mature orthodox Christian faith as defined by the Apostles’ Creed;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Exceptional verbal and written communication;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment; and
• Adept at creative problem solving.