Openings at Kenya Literature Bureau (KLB)

Job Ref HR AADM-4-2022

DUTIES AND RESPONSIBILITIES

• Coordinate effective provision of administrative support services (catering, housekeeping, records management, secretarial, transport and other office services) to facilitate the Bureau’s operations;
• Maintain management systems for compliance and continued certification;
• Participate in development of the Departmental annual work plans and ensure implementation;
• Collaborate with user departments/sections to ensure delivery of quality administrative services;
• Co-ordinate the efficient provision of corporate administrative support services (asset management, catering, housekeeping, licence and insurance renewals,reception/telephone, records management, secretarial, security and transport) to optimise operational efficiency and satisfy stakeholder expectations;
• Review and consolidate accurate operational reports and schedules for decision making;
• Oversee the maintenance of the Bureau’s assets (buildings, office equipment, motor vehicles) to ensure optimal utilisation;
• Co-ordinate the provision of security services to ensure the safety of staff and Bureau’s assets;
• Oversee preparation, development and approval of sectional budget and monitor sectional expenditure.
• Supervise, coach and mentor staff in the financial reporting and cost accounting unit.
• Appraise staff performance in the section for improved performance.

JOB SPECIFICATIONS REQUIREMENT
(Education, Experience, Knowledge and Skills)

• Bachelor’s Degree in Social Sciences from recognised institution or a related field.
• Masters of Business Administration or a relevant field is an added advantage.
• Minimum of 8 years of relevant work experience with at least 4 years at senior management/ leadership position.
• Higher Diploma in relevant field .
• Membership of Kenya Institute of Management (KIM) or related professional body in good standing.
• Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills.
• A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

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Job Ref HR SA-5-2022 (1 POST)

DUTIES AND RESPONSIBILITIES

• Manage the accounts payables, budgeting and taxation systems and processes.
• Co-ordinate the processing of creditors, expenses and utility payments to meet Bureau’s obligations. Provide technical and professional advice on matters related to accounts payables, budgeting and taxation.
• Co-ordinate the effective implementation of the Royalty Management System.
• Co-ordinate the recovery, accounting and remittance of all taxes in compliance with the Laws.
• Lead and coordinate the budgeting processes, monthly performance tracking and reforecasting and approval processes in line with laid down timelines/schedules.
• Commit expenditures to the approved vote heads for budgetary control.
• Co-ordinate pending bills management and periodic reporting.
• Co-ordinate and monitor the reconciliation of supplier’accounts.
• Manage bi-annual stock take and implement the approved stock adjustments.
• Co-ordinate the preparation of the monthly creditors and royalty schedule report for decision making.
• Resolve suppliers’ complaints on outstanding debts.
• Liaise with Supply Chain Department for supplier’s payments documentation
• Develop and implement the monthly expenditure forecasts for effective working capital management.

JOB SPECIFICATIONS REQUIREMENT
(Education, Experience, Knowledge and Skills)

• Bachelor’s Degree in Commerce, Accounting, Finance or relevant field.
• Master’s degree in a relevant field is an added advantage.
• Minimum 7 years of working experience with at least three (3) years at senior management/leadership position.
• Holder of Certified Public Accountant (CPA–K) or Association of Chartered Certified Accountant – (ACCA–UK) and in good standing.
• Certified Investment and Financial Analyst (CIFA–K) or Certified Financial Analyst (CFA–UK) will be an added advantage.
• Knowledge of Public Finance Act and International Financial Reporting Standards.
• Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills.
• A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated