Assistant Administration Manager at Kenya Literature Bureau (KLB)

Job Ref HR AADM-4-2022

DUTIES AND RESPONSIBILITIES

• Coordinate effective provision of administrative support services (catering, housekeeping, records management, secretarial, transport and other office services) to facilitate the Bureau’s operations;
• Maintain management systems for compliance and continued certification;
• Participate in development of the Departmental annual work plans and ensure implementation;
• Collaborate with user departments/sections to ensure delivery of quality administrative services;
• Co-ordinate the efficient provision of corporate administrative support services (asset management, catering, housekeeping, licence and insurance renewals,reception/telephone, records management, secretarial, security and transport) to optimise operational efficiency and satisfy stakeholder expectations;
• Review and consolidate accurate operational reports and schedules for decision making;
• Oversee the maintenance of the Bureau’s assets (buildings, office equipment, motor vehicles) to ensure optimal utilisation;
• Co-ordinate the provision of security services to ensure the safety of staff and Bureau’s assets;
• Oversee preparation, development and approval of sectional budget and monitor sectional expenditure.
• Supervise, coach and mentor staff in the financial reporting and cost accounting unit.
• Appraise staff performance in the section for improved performance.

JOB SPECIFICATIONS REQUIREMENT
(Education, Experience, Knowledge and Skills)

• Bachelor’s Degree in Social Sciences from recognised institution or a related field.
• Masters of Business Administration or a relevant field is an added advantage.
• Minimum of 8 years of relevant work experience with at least 4 years at senior management/ leadership position.
• Higher Diploma in relevant field .
• Membership of Kenya Institute of Management (KIM) or related professional body in good standing.
• Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills.
• A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.