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  • Posted: Aug 26, 2021
    Deadline: Sep 8, 2021
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  • Kenya Institute of Supplies Management is a national body for professionals in the practice of procurement and supplies management in Kenya. The Institute draws its mandate from the Supplies Practitioners Management Act No.17 of 2007. 
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    Business Development Manager

    Job Summary: 

    The Business Development Manager is responsible for business growth while ensuring memorable client experiences The role is concerned with improving and growing the institute business, by establishing and developing relationships with members, stakeholders and other partners. 

    KEY DUTIES AND RESPONSIBILITIES 

    • Provide leadership in the development and execution of the institute’s strategy on Business Development. 
    • Planning and overseeing new marketing initiatives. 
    • Researching organizations and individuals to find new opportunities. 
    • Increasing the value of current customers while attracting new ones. 
    • Finding and developing new markets and improving sales. 
    • Developing quotes and proposals for clients. 
    • Developing goals for the development team and business growth and ensuring they are met. 
    • Training personnel and helping team members develop their skills 
    • Perform any other functions connected therewith or incidental thereto.

    QUALIFICATION AND KNOWLEDGE 

    • Bachelor’s degree in business, marketing or related field. 
    • Professional certification in business, marketing or related field 
    • Member of a professional body in good standing 
    • Proficient in Word, Excel, Outlook, and PowerPoint. 

    EXPERIENCE 

    • Eight (8) years of service, three years of which should be relevant to this position and obtained in a reputable organization. 
    • Five (5) years experience in a leadership role 
    • Experience in sales, marketing or related field. 

    SKILLS/COMPETENCE 

    • Meets the requirements of Chapter Six of the Constitution of Keya 
    • Lives the institute values 
    • Action Oriented: Enjoys working hard. Demonstrates energy & drive for things seen as challenging. Is not fearful of taking action & seizes more opportunities than others 
    • Relationship Building/Teamwork: Establishes rapport easily. Develops long term relationships based on mutual trust & confidence. Builds & maintains effective working relationships with peers, team members & others. Works in a collaborative way with others. 
    • Initiative: Proactively asserts influence over events to achieve goals. Demonstrates a readiness to generate ideas & solutions. Is self-starting & takes action to achieve goals beyond what is required. 
    • Operating Environment Awareness: Understands how the business works. Is knowledgeable about current policies, practices, trends & information affecting the organisation. Is aware of competitor activities & approach 
    • Strong communication skills and IT fluency. 
    • Ability to manage complex projects and multi-task. 
    • Excellent organizational skills. 
    • Ability to flourish with minimal guidance, be proactive, and handle uncertainty.

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    HR and Admin Officer

    Job Summary: 

    To provide leadership and policy development on all Human Resource and Administration functions in line with set business plans and objectives by ensuring the Institute attracts, develops and retains the best talent in the industry and aligning them to the business strategy to deliver the Institute's mandate 

    KEY DUTIES AND RESPONSIBILITIES 

    • Provide leadership in the development and execution of the institute’s strategy on Human Resource and Administration.
    • Conduct workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the approved strategic plan
    •  Coordinate the recruitment and selection process to ensure the Institute has a critical mass of qualified human resource within the approved establishment with the required competencies necessary for the implementation of functional strategic management plans 
    • Coordinate the implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements. 
    • Oversee implementation of an effective human resource management information system for monitoring, tracking, and evaluating employee activities including staff training, performance management, and welfare programs. 
    • Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counselling services. 
    • Develop and implement human resource policies and procedures aimed at enhancing workplace relations 
    • Assess training needs analysis and baseline attitude surveys to design and implement relevant training programs aimed at building capacity.
    • Facilitate implementation of Administration and Human Resource Policies and practices 
    • Maintain employee records and employment contracts
    • Conduct performance appraisal for support staff 
    • Facilitate employee relations and welfare initiatives 
    • Payroll processing 
    • Manage the Leave program
    • Coordinate and ensure compliance with Workplace safety, Labour Laws and related statutory requirements 
    • Facilitate premises maintenance and outsourced services management, records management and coordination of general administrative services. 
    • Create regular reports and presentations on HR metrics to relevant government bodies like Labour office, NEA (e.g. turnover rates, employee returns). 
    • Prepare and manage HR/Admin operating and Capital budget. 
    • Perform any other functions connected therewith or incidental thereto. 

    QUALIFICATION AND KNOWLEDGE 

    • Bachelor’s Degree in Human Resource Management/ Social Science from a recognized university. 
    • Professional Certification in Human Resource Management; 
    • Member of Institute of Human Resource Management (IHRM) in good standing. 
    • Holds a valid Practicing Certificate from the Institute of Human Resource Management (IHRM) 

    EXPERIENCE 

    • 3 Years of relevant working Experience

     SKILLS/COMPETENCE 

    • Meets the requirements of Chapter Six of the Constitution of Kenya 
    • outstanding competency on all Labour Laws and statutory requirements 
    • Strong administration skills. 
    • A high level of confidentiality.
    • Excellent interpersonal and customer-facing skills. 
    • decision making, leadership skills, 
    • planning and organizing skills, and strong Communication skills. 
    • A team player with strong analytical skills. 
    • onversant with HRIS

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    Finance Officer

    Job Summary

    The Finance Officer will deputize Finance Manager and ensure that the Institute systems and procedures of internal controls are followed when committing financial transactions and also assist the Finance Manager in financial matters in the field office. MAIN 

    RESPONSIBILITIES OF THE JOBS Bank & Cash Management 

    • Review weekly cash count and ensure that documentary evidence is duly signed by yourself and Finance Manager or his designate. 
    • Supervise bank reconciliations to ensure data is properly captured and all transactions are in order. 
    • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers. 
    • Liaison with vendors to resolve problems of Pending bills and Payments 
    • Preparation of the bank reconciliation on a monthly basis. 
    • Working with program staff and other SBUs to help them develop more accurate cash forecasts 
    • Ensure proper management of funds through preparation of monthly and weekly forecasts to maintain the institute’s sound liquidity and reputation. Budgets 
    • Working with Finance Manager to assist program staff to prepare budgets and MTEP budget in resource mobilization to support the Institute programs or realignments also ensuring adequate coverage of field operating costs 
    • Periodically monitor the program implementation and budgetary allocations and make recommendations where possible measures to maintain the Institute thrift. Payments Processing 
    • Ensure that all payments to the vendors are processed on time 
    • Ensure that all commitments are cleared from the Institute system immediately before payment is done; 
    •  Ensure that signatories on releasing the online payments appropriate approvals on the payment documents 
    • Staff Payroll: - Coordinate with HR departments in the management of incentive staff payroll and ensure the payments to staff is done time 
    • Ensuring donor regulations and procedures are adhered to for all aspects of the operations 
    • Management of creditors to ensure that payments are done in a timely manner. Training & Support 
    • Assist Finance Manager in training staff on the Institute accounting procedures and requirements, and also assists the program staff in finance related issues and activities. 
    • Assist Finance Manager to train programmanagers and officers on budget tracking, review burn rates and provide advise if spending is not happening according to plan. 
    • Train and develop departmental staff in liaison with Human Resource through carrying out a training needs assessment to enhance their skills and competence. Asset Management 
    • Management of fixed assets, policies and procedures to ensure employees have a conducive working environment and customer satisfaction. They can also be used as collateral in case the institute requires extra funding. 
    • Ensure all insurance policies are in place to safeguard assets and staff of the institute. Internal Control 
    • Identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures. 
    • Identification of procedural or training issues to be addressed to improve the quality of report data.
    • Ensuring that the internal controls are adhered to in all areas of operation. 
    • Management of credit control function to ensure the revenues are well captured in the system to manage cash flow. Stakeholder Management 
    •  Deal with external customers such as auditors, banks, service providers and supplier to ensure compliance and seamless information flow. 
    • Tax planning and management for compliance with the regulator to avoid penalties.

    KNOWLEDGE, SKILLS AND EXPERIENCE 

    Minimum level of academic qualification, skills and knowledge required to perform effectively in the role: 

    • Bachelor’s degree from a recognised institution 
    • Minimum level of personal and professional experience required to perform effectively in the role: 
    • Be a CPA finalist and a 
    • Member of ICPAK in good standing 
    • Minimum months or years of experience required to have to be appointed to the position: 
    • Five (5) years of relevant experience 

    SKILLS/COMPETENCE 

    • Meets the requirements of Chapter Six of the Constitution of Kenya 
    • Strong accounting, bookkeeping and analytical skills 
    • Previous experience in Microsoft Dynamics is desirable 
    • Knowledge of accounting packages especially QuickBooks, Sage or ACCPAC 
    • Proficient in Microsoft Office 
    • Sound knowledge and understanding of International Financial Reporting Standards and accounting principles 
    • Sound knowledge of accounting and reporting process 
    • Ability to synthesise information, interpret and provide broader context using financial and nonfinancial information 
    • Problem-solving, critical thinking, teamwork and collaboration skills 
    • Communication skills

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    ICT Officer

    Job Summary: 

    The ICT Officer is responsible for all work activities, planning, development, deployment, and provision of information communication and technology services and infrastructure in support of the Institute’s business. He or she maintains the network and develops new needed IT solutions. 

    KEY DUTIES AND RESPONSIBILITIES 

    • Provide leadership in the development and execution of the institute’s strategy on ICT. 
    • Formulate ICT policies, and implementation of programs in support of business goals and objectives. 
    • Undertake the automation of key KISM’s processes. 
    • Deploy and manage ICT system security, controls, and ensure compliance. 
    • Advise management on strategic systems conversions and integrations 
    • prepare enterprise objectives and budgets to facilitate the orderly and efficient capture, storage, processing, and dissemination of information
    • Ensure the security of the information, information systems, communication lines, and equipment. 
    • Establish Institute infrastructure to support and guide individual departments in computing and information technology efforts. 
    • Deploy and manage network infrastructure 
    • Monitor the ICT services (service providers) 
    • Deploy Integration of functional systems, 
    • Develop, deploy and mount disaster recovery plans 
    • Innovate and deploy functional solutions/tools in support of the Institute 
    • Undertake Security risk assessment in the development, deployment, and utilization of ICT infrastructure. 
    • Design and deploy ICT solutions.
    • Manage the Budget for the section. 
    • Provide ICT Technical Support 
    • Database Management 
    • MS Navision Implementation and Support 
    • Liaise directly with end users to clarify, analyse and resolve reported issues, delivering high standards of customer service. 
    • Ensure licenses and permissions required to operate Networks are granted.
    • Participate in the assessment of security related projects and formulate recommendations 
    • Maintain inventory of ICT equipment, hardware, software 
    • Perform any other functions connected therewith or incidental thereto.

    QUALIFICATION AND KNOWLEDGE 

    • Bachelor’s Degree in Information and communications technology (ICT); 
    • Professional Certification in SQL Server Database, Microsoft Dynamics NAV 
    • Computer Literate; 
    • Knowledge, experience and understanding of a networking IP environment 
    • Practical knowledge of computer operations and experience in supporting Microsoft operating systems and office applications, telecommunications equipment and other ICT hardware. 
    • Member of a professional body in good standing

     EXPERIENCE 

    • 3 Years of relevant working Experience 
    • Hands-on experience with wireless and VOIP systems and knowledge of Windows Server, Linux Server, and network monitoring software an asset 

    SKILLS/COMPETENCE 

    • Meets the requirements of Chapter Six of the Constitution of Kenya
    • Expert ICT skills 
    • Problem solving, with strong analytical skills 
    • ability to use computer operating systems to access software 
    •  able to confidently use core computer programmes to produce common digital information
    • Ability to understand, troubleshoot and resolve software issues. 
    • Ability to understand corporate systems and associated system integration and relationships. 
    • planning and organizing skills, a strong team player 
    • strong Communication and interpersonal skills. 
    • Good knowledge of ICT platforms and applications 
    • Able to maintain confidential information
    •  Reliable, Proactive, resourceful, solution-oriented

    go to method of application »

    Corporation Secretary

    Job Summary:

    The holder will be the Institute’s legal advisor. The Role holder will devise and drive implementation of strategies that will promote and protect the Institute’s mandate as well as ensure legal compliance in the Institute. To: Oversee the Management & Administration of Council Affair; Lead Corporate Governance Affairs of the Institute; Execute Legal Strategy; provide Legal advice to the council management, and staff; Champion and ensure compliance to statutory obligation by institute.

    KEY DUTIES AND RESPONSIBILITIES

    • Provide leadership in the development and execution of the institute’s strategy on Corporate Governance and Legal matters.
    • Ensure that the corporate governance framework for the Institute is properly designed, implemented, and reviewed as need arises
    • Responsible for engaging with and being the liaison for third-party corporate governance and legal service providers.
    • Organise and coordinate the review of the Governance and legal frameworks including legislation, rules, regulations, and guidelines and propose amendments where need arises.
    • Organise and coordinate the review of relevant aspects of state and public officer’s remuneration laws and offer appropriate advise.
    • Ensure proper dissemination of the SPMA Act, PPADA regulations through coordination of stakeholder workshops and sensitization sessions to enhance compliance by stakeholders;
    • Engage with relevant internal and external stakeholders to ensure the timely development and where necessary enactment of transparent and efficient laws, rules and regulations;
    • Represent the Institute in all consultations pertaining to the enactment of laws touching on the Institute’s mandate;
    • Develop, review and ensure continued compliance with transparent, clear and concise guidelines and procedures to guide timely development and implementation of the requisite legal reforms;
    • Draft and/or review and interpret contracts, lease agreements and memoranda of understanding between the Institute and its suppliers and ensure the Institute’s interests are protected;
    • Represent the Institute in proceedings before court, arbitral or quasi-judicial bodies;
    • Advise the Institute on alternative dispute resolution options to settle or resolve legal disputes;
    • Analyse and interpret the decisions of the court, arbitral and other quasi-judicial bodies to determine and advise the Institute on ramifications and appropriate action.
    • Interpret laws, rulings, and regulations for the Institute.
    • Study the Constitution, the PPAD, SPMA and Regulations, statutes, decisions, regulations, and ordinances of quasi-judicial bodies to determine ramifications for cases.
    • Examine legal data to determine advisability of defending or prosecuting lawsuits.
    • Evaluate findings and develop strategies and arguments in preparation for presentation of cases.
    • Analyse and identify legal risks and implications of all of the Institute’s transactions.
    • Keep the Institute informed of developments in laws and regulations that potentially affect the Institute’s mandate.
    • Develop and review relevant policies and procedures for the department and provide legal input in all other policies of the Institute;
    • Develop, motivate and manage the performance of the team and ensure continuous alignment to the values of the Institute;
    • Liaise with internal and external stakeholders on legal matters of interest to the Institute.
    • Prepare and submit monthly reports to the Legal Committee of the Institute.
    • Provide Secretarial services to the Institute’s Legal Committee.
    • Develop and implement Legal policies, procedures and manuals to ensure improved efficiency and effectiveness of service delivery.
    • Perform any other functions connected therewith or incidental thereto.

    QUALIFICATION AND KNOWLEDGE

    • Master’s degree in a relevant field from a recognized University;
    • A bachelor’s degree in Law (LLB) from a recognized University;
    • Advocate of the High Court of Kenya with a valid practicing certificate;
    • Other relevant professional qualifications will be an added advantage;

    EXPERIENCE

    • At least Ten (10) years proven work experience in legal matters,
    • Prior experience with legislative drafting and legal research for purposes of legislation or regulation. 
    • Five (5) years experience in a leadership role

    SKILLS/COMPETENCE

    • Meets the requirements of Chapter Six of the Constitution of Kenya
    • High level of attention to detail;
    • Ability to identify learning interventions and drive self-development.
    • Demonstrate managerial, leadership and professional competence in work performance and exhibit a thorough understanding of the Institute goals and policies in the legal context.
    • He/she must be a person of high level of integrity, demonstrate excellent interpersonal and communication skills and be a team player;
    • Ability to deliver results in a complex and dynamic environment;
    • Capacity to demonstrate strategic mind-set and innovation;
    • Ability to identify customer needs, develop service standards and deliver service excellence;
    • Demonstrate knowledge in relevant legislation and applicable standards;
    •  Demonstrate ability to manage and lead high performing teams;
    • Excellent knowledge of relevant computer software and applications;
    • Ability to work with minimum supervision and under strict timelines;
    • Ability to work in a team modulated and collaborative environment;
    • Knowledge of relevant computer applications;
    • Perform any other relevant duties as required by the Institute.

    go to method of application »

    Supply Chain Manager

    Job Summary: 

    To ensure that the Institutes’ procurement is cost effective, efficient, and done professionally and in accordance with the Institutes’ policy The role is responsible for ensuring proper procurement and disposal of items in the Institute as per the Public Procurement and Disposal Act and Regulations and other relevant legislation. 

    KEY DUTIES AND RESPONSIBILITIES

    • Provide leadership in the development and execution of the institute’s strategy on procurement. 
    • Develop and implement policies, procedures, and manuals to safeguard integrity of the procurement processes of the Institute. 
    • Develop effective work plans drawn from the Strategic Plan and undertake continuous performance monitoring and reporting. 
    • Develop, motivate, and manage the performance of the team and ensure continuous alignment to the goals and values of the Institute.
    • Ensure adequate budgetary provisions, monitor absorption, and ensure optimal utilization and alignment to the Institute strategic activities.
    • Covered in the immediate bullet above Ensure efficiency of systems, processes, Standard Operating Procedures (SOPs) to achieve the operational excellence that drives the department ’s objectives 
    • Identify, evaluate, mitigate and monitor operational and strategic risks of the function 
    • Ensure implementation of a business continuity and disaster recovery plan for the procurement function. 
    • Ensure compliance with all procurement and disposal statutory requirements, Government Circulars and Commission’s policies.
    • Provide requisite regular reporting in compliance with internal and external guidelines and requirements. 
    • Develop and maintain positive relationships with stakeholders.
    •  Provide advice and respond to procurement related matters in the Institute 
    • Provide professional opinion and technical advice on procurement and disposal matters 
    • Report on status of the contracts to the Institute Company Secretary 
    • Recommend appointment of the members of tender processing committees to the institute Company Secretary. 
    • Ensure continuous training of prospective tender processing committee members and suppliers. 
    • Develop tender documents, coordinate evaluation, provide technical advice, and give feedback to all bidders. 
    • Prepare agenda and meetings of the Tender and Disposal Committees, provide technical advice during meetings, and take minutes 
    • 19.In liaison with user departments, identify procurement needs, initiate prequalification, oversee evaluation, register, and monitor suppliers’ performance. 
    • Develop and administer a supplier satisfaction survey questionnaire to enhance supplier relationships with the Commission.
    • Ensure all procurement records are secure and safely maintained for ease of retrieval and future reference. 
    • Liaise with User departments to identify obsolete and unserviceable stores for disposal. 
    • Coordinate periodic and annual stock taking for prudent inventory management. 
    • Perform any other functions connected therewith or incidental thereto. 

    QUALIFICATION AND KNOWLEDGE 

    • Bachelor’s degree in Purchasing and Supplies Management or related field from a recognized university. 
    • Master’s degree from a recognized university is an added advantage. 
    • Certificate in Leadership from a recognized institution 
    • Member and licensed practitioner of Kenya Institute of Supplies Management (KISM) in good standing. 
    • Professional qualification CIPS, CPSP is an added advantage

     EXPERIENCE 

    • Eight (8) years of service, three years of which should be relevant to this position and obtained in a reputable organization.
    • Five (5) years experience in a leadership role 

    SKILLS/COMPETENCE 

    • Meets the requirements of Chapter Six of the Constitution of Keya 
    • Integrity and professionalism 
    • Demonstrate ability to manage and lead high performing teams. 
    • Ability to deliver results in a complex and dynamic environment. 
    • Capacity to demonstrate strategic mind-set and innovation. 
    • Ability to identify customer needs, develop service standards and deliver service excellence. 
    • Demonstrate knowledge in relevant legislation, regulations and applicable standards. 
    • Strong interpersonal skills. 
    • Ability to work with minimum supervision and under strict timelines. 
    • High analytical and organizational skills, with ability to gather, analyze and evaluate facts and to prepare and present concise written reports. 
    • High level of attention to detail. 
    •  Knowledge of relevant computer applications.

    Method of Application

    All Application letters indicating role and reference number, together with Curriculum Vitae and relevant certificates should be sent online in PDF format addressed to the CEO KISM, [email protected] to reach him not later than Wednesday, 8th September 2021.

    Kindly submit a filed KISM Job Application Form together with your application. The template form (Google Form) can be accessed using this link https://forms.gle/3XKchgoeJrgPLiLc9

    KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply.

    Only shortlisted candidates will be contacted.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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Average Salary at Kenya Institute of Supplies Management
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