Latest Jobs at Duma Works

Ref number 3218

Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 

Classification: General staff

Contract duration/type: 1 year with annual extensions expected

Responsibilities

Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)

Key activities & responsibilities to achieve this objective:

• Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
• Understand relevant parts of data indicator sheets
• Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
• Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
• Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets

Key activities & responsibilities to achieve this objective:

• Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
• Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
• Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
• Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
• Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
• Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
• Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
• Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
• Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
• Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
• Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines

Key activities & responsibilities to achieve this objective:

• Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
• Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
• Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
• Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

Internal Relationships

• Reporting and Evaluation Coordinator
• Communications Officer
• Program coordinators/officers
• Field staff
• Monitoring officers

Reporting Responsibilities (which reports/documentation does this role produce)

• Data summaries
• Statistical reports
• Reports received and missing from field staff (summaries/dashboards)

Requirements

• Secondary school certificate, B or higher
• Computer training certificate (MS Office programs)
• Diploma or certificate not required but desirable.
• Quick and accurate typist
• Intermediate + MS Excel skills
• Good communication skills
• Excellent computer/information system skills, including resource management system
• Attention to detail and accuracy, organizational skills
• Good team player
• Able to work at a high pace without constant supervision
• Database experience
• Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

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Duma Works is recruiting an accountant for one of our clients in Nairobi; a leading piping solutions provider in the East African region.

Ref no 3221

Department: Finance

Team: Accounts Team

Reporting to: the Chief Accountant

Responsibilities

• Ensure books of account are up to date on Real-time basis.
• Prepare accurate Bank reconciliations on a daily basis.
• Ensure all statutory returns are filed within deadlines.
• Ensure Individual Balance Score Card Weightage is achieved.
• Receiving and Posting of Invoices after ensuring accuracy.
• Preparing Payments after reconciliations and ensuring all documents are in order.
• Preparing and filing of Statutory returns within deadlines.
• Participate in Stock take at regular intervals.
• Other tasks as may be assigned by the Chief Accountant or the Finance Director

Requirements

• Degree in business related courses preferably Finance and Accounting.
• CPA-K or ACCA
• Minimum of 3 years experience in a similar position in a commercial organization preferably in a manufacturing Industry.
• Must have worked with an ERP system

Knowledge and Skills

• Knowledge of IFRS
• Keen to details
• Knowledge all applicable KRA Acts and mandatory returns, processes and dates
• Proficient with MS Office.
• Proficient with any Payroll software.
• Proficient with any ERP software.
• Smart working
• Team Player
• Good communication skills.
• To be able to work without supervision.
• With Internal Customers.
• HR Team
• Warehouse Team
• Procurement Team
• Production Team
• Maintenance Team
• Sales Team
• Quality Control Team
• All Directors

Typical KPIs

• No supplier complaint for delayed or incorrect payment.
• No missed Statutory deadline.

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Ref No 3219

Duma Works is recruiting a Data analyst for our client; a reputable solar energy for profit company in Uganda.

Your primary goal will be to leverage data from our MIS communicate your findings to help us make smarter, data-backed business decisions. This position will report to the Financial Controller.

Responsibilities

• Create models that depict company-wide trends and dashboards that represent the state of the
  business.
• Perform testing and validation of data sets.
• Monitor and audit data quality.
• Analyze data and develop reports from company MIS and make recommendations to
  management and other relevant stake holders.
• Provide quality assurance of imported data.
• Managing and designing data and information according to guidelines.
• Work closely with the MIS team in identifying and revising reporting requirements.
• Liaise with internal and external clients to fully understand data content.
• Prepare reports for internal and external audiences using business analytics reporting tools
• Provide sector and competitor bench marking, mine and analyze large data sets, draw valid
  inferences and present them successfully to management using a reporting tool.
• Determine the meaning of data and explain how various teams and leaders can leverage it to improve and streamline their processes.

Requirements

• Bachelor’s degree from any accredited university or college in mathematics, statistics, computer
  science, information technology or related field.
• Work experience as data analyst or in a related field.
• At least 3-5 years of experience as a data analyst or in a related field.
• Strong analytical capabilities.
• Expert with Microsoft Excel and various business intelligence and analytical tools.
• High level written and verbal Communication skills with the ability to distill complex subjects to a
  wider audience.
• Excellent leadership, collaboration, and project management skills.
• Duma Works is recruiting a Data analyst for our client; a reputable solar energy for profit company in Uganda.Keen attention to detail.
• Willingness to make decisions and solve problems.
• Ability to use vast statistical analysis packages.ie Stata, SPSS, Epi-Data
• Academic qualifications: A Masters in business information systems, OR computer Data Analyst Economics OR Information Management OR Mathematics or Statistics. Data Science and Analytics.