Plan International is embarking on an ambitious and exciting change process, to make the organisation more relevant, bold, engaging and effective in a new global context. Our ambition for policy and influencing work is to drive changes in policies, behaviours and practices at international, regional, national and local levels, so as to advance children’s rights and equality for girls. Plan International’s new Global Strategy aims to transform the lives of 100 million girls and implement a programme and influence approach to achieve it. Regional level influencing – in MEESA and related country offices – will play a key role in delivering results at scale. To help achieve this, Plan International is currently recruiting a Regional Policy, Advocacy and Research Advisor.
The position is a lead technical expert to Plan’s Policy, Advocacy and Research work. S/he ensures that the regional advocacy areas are prioritized in our strategic partnerships and engagement with actors and stakeholders through influencing activities at the regional level. S/he collaborates with the Global Policy and Advocacy Department at our international headquarters, with our UN Liaison Offices and particularly with the Pan-African Liaison Office and the West and Central African Regional Office to ensure that global policy and advocacy, research priorities and campaigns effectively support our goals. S/he supports capacity development and quality assurance measures for influencing staff in Eastern and Southern Africa and represents Plan MEESA Regional Office in Plan’s global Influencing network and other networking fora.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Program and Influence 20%
- Lead and manage the design and implementation of the Advocacy priorities that align to and complement the Pan African and Global Advocacy Strategies.
- Support the alignment, design and implementation of influencing plans and the building of influencing capacity throughout the region to achieve desired large- scale improvements in girls’ rights and gender equality
- Maintain a strategic overview of issues effecting girls’ rights in the MEESA, monitoring trends in the external environment and inputting and/or leading as required to organisational strategy and planning processes, in coordination with other team members.
- Support a strong feedback loop and link between advocacy at the country, regional and global levels by providing inputs and collaborating with global initiatives and/or Liaison Offices.
- Contribute to monitoring and evaluation of advocacy work, in particular, assessing the impact and extent of gender integration.
Policy and Advocacy (including influence multilaterals and donors) 25%
- Undertake in-depth power and policy analysis of the structures, systems and networks in the region and Countries to identify opportunities for changes in law, policy, budget and behaviour that will drive the achievement of advocacy goals and objectives in the region
- Identify and contribute to the convening and organization of high-level public policy platforms and dialogues and support senior Plan International staff in integrating an advocacy perspective into talking points and other materials.
- Lead the development of key advocacy messages, defining effective tactics to leverage influencing strength and mobilise support for change making in MEESA
- Represent Plan International at advocacy and policy meetings and events where necessary.
- Undertake a range of lobbying, communications and other activities to inform and persuade policy makers, including donors and politicians, of the value of Plan International’s policy recommendations.
- Working closely with the MEAL team, build systems for research, analysis and documentation that underpin evidence based advocacy and influencing at national and international levels.
- Develop dissemination and communication strategies for key advocacy messages, together with the communications team.
- Produce or manage the production of reports, briefing papers and presentations for internal and external audiences, as needed
Influencing in Emergencies and humanitarian settings 20%
- Ensure a robust overview, ongoing analysis, and development of key messages around protecting girls in conflict issues with the particular focus on education and protection, movement and access, humanitarian and operational space issues affecting Plan International’s ability to deliver quality programs for targets we serve.
- Coordinate with Plan International humanitarian advocacy staff to ensure complementarity and consistency across policy positions and advocacy platforms.
External networking and outreach 20%
- Develop and cultivate value-added strategic partnerships and engagement with key stakeholders such as civil society organisations, multilateral institutions, relevant coalitions and networks, and other influencers to further Plan International’s delivery of its influencing agenda.
- Design and deliver strategic influencing activities, such as workshops and events through mapping out key moments in time (events, report launches, consultations) at the national, regional and sub-regional levels to spotlight advocacy work and present Plan International as a leader in children, in particular girl’s rights, to a diverse range of stakeholders.
- Represent and profile/position Plan International as a leading, international, humanitarian and peace-building actor in relevant NGO networks and other coalitions
- Develop and maintain a network of external contacts with key individuals in the government, donors, NGO sector, civil society and the media.
Young people as Influencers 10%
- Lead on youth participation efforts to ensure that voices of youth especially girls are integral to Plan International’s advocacy, including in planning and implementation. Acquire information and understanding of social policy and adapt strategies as necessary.
- Promote the role of youth in influencing regional governance to ensure their survival, learning, and protection
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%
Technical expertise, skills and knowledge
Academic Qualifications and experience
- Hold a university qualification in political science, international law, international development, communications or an equivalent qualification
- Experience in developing and delivering advocacy strategies in development and / or humanitarian contexts. Demonstrated experience in using key influencing strategies such as advocacy, lobbying, movement building, or policy development
- Understanding of causes and consequences gender discrimination, exclusion and inequality and how they contribute to the non- realization of children rights and developing practical strategies to address them.
- Familiar with key international human rights frameworks and their relevance for change actions and opinions of power holders and social behavior
- Familiar with influencing tactics, such as advocating governments for policy change, campaigning with CSOs for budgetary revisions, strategic engagement with power
- holders via media outlets, including digital
- Understanding of basic techniques strategies and tools to advance social justice campaigns targeting a range of key audiences
- Understanding of youth movements and youth activism approaches and trends
- Experience in carrying out power, policy and political analysis to inform strategies and projects
- Strong knowledge of child and women’s rights and gender justice.
- Knowledge of how to maximise awareness of Plan International’s purpose, work and objectives via a range of communications channels and tool i.e external media, online, social media, etc
- Good understanding of the development and NGO sector.
- Experience of working with coalitions and networks.
- Analytical, strategic thinking and negotiating skills
- Ability to build effective relations for influencing
- Excellent organisation and prioritisation skills
- Ability to write clearly and concisely – translating complex issues for a variety of audiences (e.g. general population and policy-makers).
- Excellent verbal communication skills.
- Creative thinking and problem solving skills
- Proven IT skills: Word, Excel, Outlook, PowerPoint etc
- Ability to prioritise and multitask work when dealing with competing deadlines, sometimes with limited resources
go to method of application »
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
Plan International Kenya (PIK) has approximately 38 years of experience in implementing its programme. Currently PIK mainly operates in nine geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay and Kisumu.
The Administration and Procurement Assistant will be responsible for support of the general administration and procurement transactional activities at the designated program unit areas
Management Scope, Reporting lines, Key relationships
Reports to: Administration and Procurement Coordinator
Internal: Program teams, finance department, administration department
Level of contact with children
Low contact: No contact or very low frequency of interaction
- Typical office environment with (10%) travel to Program unit/s B
Accountabilities and Main Work Accountabilities
Front Office Management (40%)
- Act as the first point of contact for all incoming visitors and the organization switchboard and refer these to relevant department or staff members.
- Responsible for opening, closing and monitoring access to the office, using the installed security system at the main door.
- Responsible for timely payment of all utility bills.
- In liaison with the Procurement and Administration Coordinator, ensure annual renewal of all relevant county government permits.
- Manage incoming, outgoing mails and parcels while ensuring proper records are maintained for tracking purposes.
- Management of office petty cash float and adherence to set expenditure guidelines
- Ensure all administration related documents are properly filled.
- Responsible for management of office stationery and kitchen supplies while ensuring issuance and proper records are maintained
- Ensure transparency and integrity in the procurement processes in line with Plan policies and guidelines;
- Receive, review procurement requests and Source using appropriate procurement method.
- Analyse bids and recommend selected vendor for approval;
- Prepare and Facilitate issuance of approved LPOs to vendors and follow ups to ensure quality delivery of goods and/or services.
- Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc.);
- Process payment and ensure documentation is submitted to Finance in a timely manner
- Keep proper and an up to date filing system for all procurement documents;
- Update and share the weekly procurement tracker;
Travel and events Management (15%)
- Responsible for booking tickets and taxis for staff, stakeholders and visitors while ensuring all the relevant approvals have been granted before securing bookings.
- Reconciliation of both air and ground travel invoices against approved request before sharing with finance department for payment.
- Provide administrative support to conferences and workshops
- Maintain a database for all travels and accommodation for staff, visitors and stakeholders for accountability purposes.
Other duties (5%)
- Ensure procurement data integrity is maintained in the system at all times
- Support in management of fleet
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Honest and efficient in use of resources, including own time.
- Good team player, communicating effectively and being open and supportive towards those around them.
- Behaves in line with our values and safeguarding practices, inside and outside work.
Business Management competencies
- Applies the Code of Conduct principles to their work activities.
- Understands their responsibilities, level of decision making and how their role contributes to the wider team.
- Understands the importance of buying and using resources to achieve value for money.
- Works in accordance to the policies and procedures relevant to their role and responsibilities.
- Uses the personal development tools available.
Technical expertise, skills and knowledge
Qualifications/ experience essential:
- Degree in Business Administration /Procurement or equivalent
- 1-2 years’ work experience in a similar role within a busy environment / NGO
- Understanding of Plan’s business processes and strategic objectives
- Proven knowledge of Microsoft technologies (Microsoft Office, Microsoft Windows)
Excellent written and verbal communication skills in English.
- Service oriented and customer centric
- Decisive, Supportive, versatile and flexible
- Cross functional team management
- Written and verbal reporting
- Works independently, self-management and personal accountability
- Role model our values and behaviors both internally and externally.
- Engages sensitively with staff and partners on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
- Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
- Applies participatory influencing methodologies both internally and externally
- The ability to build collaborative working relationships
- Ability to influence
- Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking procurement with the context of the wider organizational strategy
- Communicates effectively