Latest Recruitment at Makini High School

JOB PURPOSE

Provide personal administrative support to the management team and staff of the school and the company through conducting and organising administrative duties and activities including receiving and handling information, supporting enrolment processes/activities and communications with parents.

DUTIES & RESPONSIBILITIES OF THE JOBS

•  To prepare and manage all communications, reports and documents relevant to the school.
•  To organise and coordinate meetings, conferences, travel arrangements and school open days both within and outside of the school as well as via digital platforms.
•  To take, type and distribute minutes of meetings.
•  Assisting with the admissions process guided by the enrolment playbook.
•  Ensure that the respective school’s learner records are accurate and up to date on the Academic and Sales & Marketing system - STASY.
•  Support the implementation of enrolment/marketing initiatives at the school as prescribed by the Marketing and Communications Director.
•  Support communication with parents using bulk SMS and bulk emails as well as engagement via social media platforms.
•  Follow up on enrolment enquiries using the prescribed guidelines and scripts available within the stipulated turnaround time.
•  Transfer leavers of the respective school on STASY and ensure the school’s leavers report is up to date.
•  Maintaining schedules and calendars of the Principal.
•  Arrange and confirm appointments specific to the school’s needs.
•  Maintaining diaries and making appointments for management.
•  Organise internal and external events.
•  Manage incoming emails, e-mails and other material.
•  Set up and maintain document management systems.
•  Assist colleagues with their printing and admin needs.
•  Maintain schoolspecific databases.
•  To operate office equipment and to manage office supplies.
•  Any other duty as assigned from time to time.
•  Maintain confidentiality when dealing with sensitive information.
•  Monitor all of the moving parts that keep an event, a meeting, or a project on course from providing planning support, to ensuring that resources are available when they are needed and sending messages to the team through line manager.

QUALIFICATIONS, EXPERIENCE & SKILLS
(Minimum qualificationsrequired to successfully perform the job)
Education & Professional Certification

•  Diploma in secretarial/ business administration/customer service studies and/or Communication and PR.
• Specialized knowledge  Knowledge and experience of relevant software applications including Microsoft Office and database management.
•  Knowledge of administrative and clerical procedures.

 Skills  

• Proficient in spelling, punctuation, grammar and other English language skills.
•  Typing skills.
•  Verbal and written communication skills.
•  Attention to detail.
•  Planning and organising.
•  Time management.
•  Interpersonalskills.
•  Customer-service skills.

Abilities

•  The ability to be proactive and use your initiative: to see what needs doing and to do it.
•  The ability to use standard software packages (e.g. Microsoft Office).
•  Ability to handle pressure/stress.

Personal characteristics  

• Reliability, consistency, self-starter.

List of essential experience

•  Proven experience of producing correspondence and documents.
•  Proven experience in information and communication management.
•  2+ years’ administrative experience.

Essential qualities or behaviours

•  Confident and sociable.

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JOB PURPOSE

Actively encourage and facilitate the formation of each student’s moral character, unique skills, capacities and talents through continuous improvement in ensuring quality education

DUTIES & RESPONSIBILITIES OF THE JOBS

• Endeavour to maintain and develop the ethos of the school in accordance with the directions given by the Directors and subject thereto, the directions given by the Principal.
• Teach a class of students and ensure that planning, preparation, recording, assessment and reporting meet their varying learning and social needs.
• Contribute to constructive team-building amongst teaching and non-teaching staff, parents and the Directors.
• Ensure that the agreed conditions of employment for school teachers are met.
• Implement agreed school policies and guidelines in consultation with the Principal.
• Support initiatives decided by the Principal and other staff.
• Plan appropriately to meet the needs of all students through differentiation of tasks.
• Be able to set clear targets based on prior attainment for student’ learning.
• Provide a stimulating classroom environment where resources can be accessed appropriately by all students.
• Keep appropriate and efficient records of work, integrating formative and summative assessment into weekly and termly planning.
• Report to parents on the development, progress and attainment of students.
• Maintain good order and discipline amongst students in accordance with the school’s behavior policy.
• Participate in meetings which relate to the school’s management, curriculum, administration as well as organization. Lead, organize and direct support staff within the classroom.
• Participate in the performance management system for effective service delivery.
• Attend staff meetings, seminars and co-curricular events that are associated with the school curriculum.
• Carry out supervisory duties as required.
• Assist with out-of-school activities as may be needed from time to time.
• Ensure prompt and regular attendance of students and report any absence to the
• Principal or Deputy Principal in good time.
• Promote a professional image of self as a teacher.
• Always dress appropriately as a professional and uphold the school’s image.
• Undertake such duties that may be reasonably regarded as within the nature of the duties of the post. Any changes of a permanent nature shall be incorporated into the job description in specific terms.
• Perform any other duties as directed by the Principal, Deputy Principal or any other senior management staff

QUALIFICATIONS, EXPERIENCE & SKILLS
(minimum qualifications required to successfully perform the job)
Education & Professional Certification

•  Bachelor of Education degree (Education) option or its equivalent from a recognized University/ Institution
•  Be a registered TSC member

Specialized knowledge

•  Demonstrate a good knowledge and understanding of current educational issues relating to the specialist subject areas

Skills  

• Strong leadership skills
•  Interpersonal skills
•  Embrace team spirit

Abilities

•  Ability to work with a diverse student body

Personal characteristics  

• Self-driven

List of essential experience

•  A minimum of 3 years teaching experience in a recognized school

Essential qualities or behaviours

•  Be willing to inspire, challenge, motivate and empower students