Jobs at International Rescue Committee

Job Description

Working under the guidance and supervision of Clinical Services Manager the Surveillance Officer will enhance influenza surveillance, collect data, conduct physical examinations, and collect lab specimens for testing for influenza and ensure the specimen are stored and transported as per the standard operating procedures.

Key Responsibilities

• Work closely with the hospital’s wards to review the chief complaint of all patients admitted with Severe acute respiratory illness (SARI) or any other disease of notifiable importance.
• Determine whether any of the presenting patients fit the case definitions for ILI/Flu surveillance.
• If the case definitions are met, complete the data collection forms, and collect nasopharyngeal, oropharyngeal or Nasal swabs. 
• Ensure that supplies are sufficient, and re-order as necessary.
• Work closely with the national surveillance coordinator who will oversee activities at the sentinel sites.
• Work closely with the hospital disease surveillance and infection control teams to detect and prevent/contain any outbreak
• Coordinate implementation of any sub-studies as may be planned by the influenza program
• Work closely with the Ministry of Health to sensitize and coordinate IDSR disease surveillance activities at the hospital
• Assist in monitoring and evaluation activities to document activities and provide quality assurance to improve program service delivery
• Ensure that all relevant records are properly kept and updated
• Monitor and supervise rational use of supplies.
• Maintain equipment in good condition and submit regular inventory reports of the same.
• Conduct regular Continuous Medical Education and On-job trainings to other staff in the unit and the program.
• Attend the hospital staff meetings and the clinical services health meetings.
• Compile and submit weekly updated and accurate HIS reports.
• Carry out other relevant and/or requested duties as may be required by the supervisor

Qualifications

• Diploma in Clinical Medicine or a Diploma in Nursing (KRCHN) or Diploma in Public Health from a recognized institution. 
• At least two years’ experience working in a busy clinical health unit
• Must be registered by the authorizing board (Clinical officers council of Kenya or Nursing council of Kenya)
• Team player and cultural sensitivity is required.
• Ability to work in hardship areas (Previous experience in a Camp setting will be an added advantage).
• Computer literate
• Experience in clinical research will be an added advantage though it’s not a must.
• Evidence of involvement in community health work a plus

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Job Description

The Laboratory Technologist will actively contribute in the improvement of quality of care by ensuring quality laboratory services are delivered to the beneficiaries. Reporting to the Senior Laboratory Technologist.

• Perform Laboratory investigations as per clinician’s request and ensure accurate, reliable and timely results.
• Maintain order and smooth flow of patients.
• Participate in in-service training and regular on bench refresher courses for Kenyan and refugee staff.
• Ensure that all relevant laboratory records are updated and maintained.
• Monitor and supervise proper usage of laboratory reagents.
• Maintain Laboratory machines in good order- cleaning and covering after use.
• Ensure general laboratory cleanliness is maintained.
• Report any unusual statistics or observations to the laboratory in-charge.
• Ensure the laboratory SOP’S are used at all times.
• Ensuring safety procedures in the laboratory are maintained.
• Prepare the required stains, reagents and solutions necessary for all lab tests.
• Participate in the department planning and forecasting of laboratory supplies.
• Observe proper safety standards in the laboratory.
• Organize biological samples for shipment.
• Timely submission of weekly, monthly and quartly reports.
• Keeping up to date with technical developments, especially those which can save time and improve reliability.
• Performing laboratory tests in order to produce reliable and precise data to support scientific investigations
• Supervise laboratory incentive staff in collaboration with the senior lab technologist to ensure work is done properly
• Countercheck all work done by incentive (refugee) staff.

Program Activities

• Ensure laboratory tests are performed accurately and timely
• Ensure revised SOP’s are used in all testing procedures
• Ensure proper collection, packaging and transportation of laboratory samples to tertiary facilities and/or other outsourced centre.
• Ensure proper storage of laboratory reagents and cold chain system to avoid compromised reagents that may lead to false reporting.

Reporting And Coordination

• Ensure all laboratory reports are done on time and sent to Supervisor, HIS, HM and other offices as may be indicated.
• Notify your supervisor on all investigations above the normal threshold.
• Report any laboratory incidents to the senior lab technologist.

Others

• Carry out any other duty assigned by the supervisor

Key Result Areas

• Quality of lab services- reliable and timely.
• Cleaning and orderliness of the work place
• FIFO and FEFO application in stock management
• Training of lab assistants’ course and other CME
• Timely reporting.

Qualifications

• Diploma in medical laboratory sciences.
• MUST be registered by KMLTTB.

Required Experience & Competencies

• Experience in a hospital/medical facility.
• Flexibility at work.
• Cultural sensitivity.
• Team player

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Job Overview

The Contracts Adviser is responsible for the successful implementation of IRC’s donor award requirements of a portfolio commercial contracts led by Technical Excellence (TE). You will be responsible for providing advice and support for successful award management throughout the project cycle, along with promoting a strong knowledge-culture of sound contract and risk management practices, including but not limited to: quality assurance of donor deliverables, such as narrative, financial and audit reports; review of new contracts; guidance on donor compliance rules and IRC systems including partnerships and sub-contracting; review of amendments to ongoing awards; and management of assigned donor relationships.

Scope and Authority

The post-holder will demonstrate initiative, make decisions, and provide support and advice autonomously but in line with parameters laid out by the Grants, Operations and Analytics Director and in accordance with IRC and GOAT systems and policies.

In this role you will facilitate two-way communications about contract implementation issues, compliance, training, donor relations to enhance organisation-wide compliance.

Key Working Relationships

• Reports to the Senior Commercial Contracts Adviser
• Coordinates with Technical Units, the Awards Management Unit, Programme Development Advisors, the Compliance & Policy team and the Finance department

KEY ACCOUNTABILITIES

Contract management

• Provide effective award management support to Technical Excellence teams on systems and processes for leading, delivering and reporting on assigned portfolio of commercial contracts.
• Work with the Senior Commercial Contracts Adviser to support the creation of a strong knowledge-culture of contract and risk management practices, taking a proactive approach to mitigate against future contract risks.
• Prepare and supervise the preparation and submission of financial and narrative donor reporting for Technical Excellence contracts, coordinating with the technical and country program staff as needed.
• Review new contracts (and amendments) with relevant AMU colleagues to ensure compliance with IRC systems and execution of project deliverables.
• Analyse risks, strengths/weaknesses and gaps throughout the contract lifecycle, with particular attention to key performance indicators (KPIs) and any payment by result requirements (PbR)
• Support the Senior Business Development Coordinator, Unit technical staff and AMU colleagues in the development of proposals for new tender opportunities, including reviewing concept notes, proposals and creating budgets ensuring donor and IRC compliance.
• Support the negotiation of contract and subcontracts with support from relevant colleagues.
• Manage the team’s use of OTIS (Opportunity Tracking Information System) for ongoing contracts, reporting, agreements and amendments and Partnership Excellence for Equality and Results System (PEERS) for subcontract/partnership work.
• Participate in contract opening, mid-term reviews, and end of project meetings; monthly Budget versus Actuals (BvAs) meetings and bi-weekly meetings with relevant teams on contracts and grants, as is required and appropriate
• Review, provide feedback and submit project amendments (including, programmatic changes, cost extension, no cost extension, and budget realignments)
• Feed into the development of internal organisation working processes, tools and guidance for teams and AMU related to commercial contracting, as relevant
• Ensure communication and coordination processes are in place with the AMU Programme Development and Compliance & Policy teams to provide input and feedback on lessons learned at design and proposal development stages
• Supports with coordinating a capacity building programme for contract and risk management within Technical Excellence, through knowledge management, development and delivery of corporate trainings, dissemination of relevant information, on-the-job training, and mentorship.
• Manage time and effort tracking and reporting for contracted personnel.
• Support queries on donor compliance issues, referring non-routine and high-level compliance matters to the line manager and Compliance & Policy team
• Advise teams on process and systems to ensure partnerships with local and international partners are aligned to internal policies (PEERS).
• Assist with consortia management for large, complex commercial contracts or grants, including providing training on contractual requirements
• Ensure teams follow internal IRC policies and procedures (e.g. OTIS, PEERS)
• Support the development of internal working processes, tools and guidance for teams and AMU as relevant

Donor management

• Handle communication and messaging with assigned donor focal points, ensuring issues and developments are raised
• Facilitate meetings and engagement between the donor focal point and technical staff as required, representing IRC where appropriate
• Provide feedback to donor meetings’ agenda and support teams in preparation for the meetings
• Collaborate with Strategic Partnerships and Policy & Advocacy teams on specific donor engagement priorities, especially DFID/FCO

Other duties

• Travel to IRC locations around the world to undertake capacity building, training and assessment (subject to Covid-19)
• Participation in organisation’s contract management initiatives
• Support GOAT/Unit work plan and delivery of specific projects, as assigned
• Collaborate closely with other IRC departments and teams
• Participate in/deliver information/training sessions for regional and Technical Excellence workshops
• Proactively disseminate the services provided by GOAT

Desired Qualifications:

• Understanding and practical experience of project management principles throughout project and institutional donor award lifecycles (from positioning through to closeout)
• Excellent communication, influencing and interpersonal skills, including the ability to effectively manage a variety of relationships in a multicultural environment
• The ability to tailor language to different audiences and needs
• Ability to collaborate equally effectively with colleagues working remotely and teams with varied strengths
• Strong attention to detail to ensure own work, and work of others is of a consistent high quality in a fast-paced, demanding environment
• Solid organisational skills; meticulous; ability to multi-task, prioritise, and learn quickly
• Ability to work autonomously and under remote management
• Good IT skills (Word, Excel, Outlook)
• Ability to travel internationally
• Fluency in English

Experience:

• Demonstrable solid experience of FCDO (DFID) funding, regulations and procedures, particularly with regards to commercial contracts
• Experience of working with other prominent institutional donor agreement sand knowledge of their requirements, such as USAID, ECHO, Sida, KfW, GIZ, Irish Aid, etc.
• Contractual and financial management experience with various contract and subcontract types, including, but not limited to, cost reimbursement, time-and-materials, fixed price, framework/umbrella, and performance-based.
• Experience working with and supporting technical experts in complex project set ups
• Experience handling consortia including NGOs, for profit organisations, and academic institutions – both South & North.
• Experience of supporting start-up/inception phases of larger contracts and negotiations with donors.
• Experience of writing, reviewing, and editing narrative and financial reports and proposals
• Experience of developing, reviewing, and/or editing technical and commercial proposals, including contributions to strategic decision making (e.g. approach, pricing)
• Experience of donor liaison and in providing advice and standard methodology on contracts and contract management, including financial management
• Experience in building and maintaining relationships with senior staff across different teams and functions, including those based in other countries