New Positions at AGL- Africa Global Logistics

KEY RESPONSIBILITIES

• Fleet Compliance Management
• NTSA Compliance
• KPA & Port Compliance
• Customs & KRA Compliance
• Speed Governor Compliance
• Accident &KeNHA Compliance
• Incident Management
• Driver Compliance & Training
• Documentation & Reporting
• General Responsibilities

KEY SKILLS

• Strong knowledge of Kenyan transport regulations.
• Excellent understanding of NTSA, KPA, KRA, KeNHA, and Traffic Act requirements.
• Fleet documentation and compliance management.
• Excellent planning and coordination skills.
• Strong analytical and organizational skills.
• High attention to detail.
• Excellent communication and stakeholder management skills.
• Report writing and documentation management.
• Computer proficiency in Microsoft Office applications.
• Ability to manage multiple compliance deadlines simultaneously

QUALIFICATIONS

• Bachelor's Degree in Transport Management, Logistics, Supply Chain Management, Business Administration, Law, or a related field.
• Diploma in Transport & Logistics or Fleet Management may be considered with relevant experience.
• Professional certification in Transport Management, Road Safety, Compliance Management, or Fleet Management is an added advantage.
• Valid driving licence is an added advantage.

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Mission Description

• Supervise Fleet Planners to ensure effective daily planning, vehicle allocation, and timely dispatch of transport operations.
• Coordinate daily transport activities to ensure planned trips are executed efficiently while achieving operational KPIs.
• Monitor fleet utilization, vehicle availability, and driver productivity to maximize operational efficiency.
• Review transport schedules and make adjustments based on operational priorities, customer requirements, and fleet availability.
• Coordinate with the Workshop to minimize downtime and ensure timely availability of serviceable vehicles.
• Monitor trip execution, loading, dispatch, delivery performance, turnaround times, and vehicle movements.
• Manage operational disruptions including vehicle breakdowns, accidents, traffic delays, and customer emergencies by implementing contingency plans.
• Monitor fleet performance indicators including fleet utilization, trip completion, turnaround time, detention, demurrage, and vehicle productivity.
• Ensure compliance with transport legislation, company policies, safety procedures, and customer service standards.
• Review and approve daily transport plans prepared by Fleet Planners before execution.
• Coordinate driver deployment, leave schedules, shift planning, and operational manpower requirements.
• Liaise with customers, shipping lines, depots, and internal stakeholders to resolve operational challenges promptly.
• Review operational reports and provide daily, weekly, and monthly performance reports to Management.
• Coach, mentor, and evaluate Fleet Planners to ensure continuous improvement in planning quality and operational performance.
• Lead operational meetings and communicate priorities, challenges, and performance expectations to the planning team.
• Ensure all transport documentation is completed accurately and submitted within the required timelines.
• Perform any other duties assigned by the Fleet & Transport Solutions Manager.

Profile

• Results-oriented.
• Strong leadership skills.
• Team player with excellent interpersonal skills.
• Highly organized and proactive.
• Resilient under pressure.
• Strong customer focus.
• High ethical standards and integrity.
• Excellent planning and coordination abilities.
• Continuous improvement mindset.

QUALIFICATIONS

• Bachelor's Degree in Logistics, Supply Chain Management, Transport Management, Business Administration, or a related field.
• Diploma in Transport & Logistics or Supply Chain Management will be considered with relevant experience.
• Professional qualification in Transport, Logistics, Fleet Management, or Supply Chain Management is an added advantage.

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Mission Description

Fleet Operations Management

• Supervise the Operations Controller to ensure effective execution of daily transport operations.
• Monitor fleet productivity, vehicle utilization, trip performance, and operational efficiency.
• Ensure transport plans are executed in line with customer requirements and operational priorities.
• Coordinate operational resources to maximize fleet utilization and minimize downtime.
• Review operational performance and implement initiatives to improve productivity and service delivery.
• Support implementation of transport strategies and continuous improvement initiatives.

Administration Management

• Oversee all administrative functions within the NTD Department.
• Ensure accurate preparation, filing, and maintenance of departmental records and operational documentation.
• Coordinate departmental correspondence, approvals, and administrative processes.
• Ensure adherence to company policies, Standard Operating Procedures (SOPs), and departmental processes.
• Coordinate procurement requests, office requirements, and administrative support for transport operations.
• Ensure proper document management and record retention within the department.

Fleet Performance Management

• Monitor departmental KPIs including:
• Review operational reports and recommend corrective actions to improve performance.
• Coordinate departmental performance review meetings and follow up on agreed action plans.

People Management

• Supervise, coach, and mentor the Operations Controller and Compliance Officer.
• Monitor staff performance and ensure departmental KPIs are achieved.
• Conduct regular performance reviews and identify training and development needs.
• Promote teamwork, accountability, discipline, and a high-performance culture.
• Conduct regular departmental meetings to review operational performance and address challenges.

Risk, Safety & Governance

• Promote compliance with Health, Safety, Security, Environment, and Quality (HSSEQ) standards across transport operations.
• Support implementation of company safety initiatives and operational risk management programs.
• Ensure transport incidents are escalated appropriately and corrective actions are implemented.
• Promote a culture of operational excellence, safety, and continuous improvement.

Reporting

• Prepare and submit daily, weekly, and monthly departmental performance reports.
• Review operational and administrative reports before submission to the Fleet & Transport Solutions Manager.
• Prepare management presentations and departmental performance summaries.
• Monitor achievement of departmental objectives and recommend improvement initiatives.

QUALIFICATIONS

• Bachelor's Degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field.
• Professional qualification in Transport Management, Logistics, Fleet Management, Project Management, or Supply Chain Management is an added advantage.
• Membership in a recognized professional body (e.g., CILT, KISM, KIFWA) is desirable

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Mission Description

• Ensure timely processing of GRN and LPO's
• Generate monthly reports from Gespar
• Maintain and update records of staff IOU's
• Periodically check stock levels of parts in the inventory to ensure adequate levels are maintained
• Ensure supplier invoices are handled as per required procedure
• Handle all Warehouse correspondence and maintain the files

Profile

Key Skills

• Computer literacy
• Communication
• Organizational
• Customer care
• Analytical

Experience

• 2 yrs.Personal
• Attributes
• Integrity
• Confidentiality
• Presentable
• Resilient

Qualifications

• Diploma in Business studies

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Mission Description  

• Develop and implement daily, weekly, and monthly fleet schedules in line with operational demands.
• Assign vehicles and drivers to routes, ensuring compliance with driver hours, rest regulations, and customer service requirements.
• Monitor fleet utilization to maximize productivity and reduce downtime.
• Coordinate with operations teams to align dispatch and delivery plans.
• Use fleet management systems to track vehicle availability, location, and performance.
• Monitor fuel usage, trip efficiency, and route optimization to control costs.
• Maintain accurate records of planned vs. actual trips and investigate variances.
• Support contingency planning in case of breakdowns, delays, or emergencies.
• Ensure compliance with transport regulations, permits, and internal policies when scheduling.
• Generate planning and performance reports for management review

Profile

Key Skills

• Strong planning and organizational skills.
• Analytical and problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Attention to detail and accuracy in scheduling.
• High level of integrity and commitment to operational excellence

Experience

• 1yr

Personal Attributes

• Result oriented
• Team leader/ player
• Integrity
• Resilient
• Proactive
• Interpersonal relations

Qualifications

• Diploma in Business studies
• Diploma in Transport and Logistics

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Mission Description

• We are seeking a proactive and organized Shift Area Coordinator to oversee daily operations, drive shift performance, coordinate teams, ensure accurate inventory control and efficient workflow.

Key Responsibilities:

• Assist in preparing and managing staff schedules to ensure optimal coverage.
• Allocate tasks to team members based on operational priorities and individual capabilities.
• Monitor staff performance during shifts and provide feedback or escalate issues as needed.
• Track and report stock levels of operational materials and supplies.
• Identify and report inventory discrepancies promptly.
• Ensure compliance with internal control procedures and regulatory standards.
• Implement and reinforce safety protocols and work instructions.
• Ensure all team members adhere to Standard Operating Procedures (SOPs).
• Conduct routine safety checks and report any hazards or violations.
• Monitor site security, especially during night shifts or vulnerable hours.
• Report security incidents and assist in variance investigations.
• Support implementation of corrective actions related to security breaches.
• Initiate requisitions for Personal Protective Equipment (PPE) and other operational supplies.
• Track requisition status and follow up to ensure timely delivery.
• Maintain records of issued PPE and supplies.
• Assist in collecting and analyzing shift-level performance data.
• Support the Shift Manager in achieving key performance indicators (KPIs).
• Contribute to the preparation of scorecards and performance reports.
• Participate in Key Business Leadership (KBL) meetings and provide operational insights.
• Support productivity planning and execution of improvement projects.
• Act as a liaison between frontline staff and management.
• Promote efficient use of resources to minimize waste and control costs.
• Identify opportunities for cost-saving within operational processes.
• Support budget adherence through responsible resource management.

Profile

• Diploma or Bachelor's Degree in Logistics, Supply Chain, Business Administration or a related field.
• 2–3 years' relevant operational experience, preferably in warehousing and logistics
• Proven experience in team coordination, staff supervision, and daily workflow management.
• Good understanding of inventory management, operational controls, and performance monitoring.
• Strong leadership, communication, problem-solving, and interpersonal skills.