Career Opportunities at Aga Khan University Hospital

Introduction

Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

The Incumbent will be responsible for safe and quality care for patients, capital and operational budgets as well as ensuring efficient utilization of available resources in Surgical Consulting Clinics.

Responsibilities:

• Lead the Consulting Clinics team in formulation, implementation, and evaluation of annual goals & objectives in accordance with the Program and Nursing Division strategic objectives
• Ensure staff coverage and skill mix for safe and effective patient care
• In collaboration with others, lead the Consulting Clinics staff in development, implementation and review of policies, procedures, protocols, clinical pathways, and care guidelines in line with identified standards
• Participate in establishment of standards of care with unit staff and monitor delivery of care according to established standards
• Employ effective change management strategies to support in enhancement of safe patient care
• Take lead in unit based Continuous Quality Improvement (CQI) projects, Clinical Care Program Certification (CCPC) and ensure participation by nurses
• Guide nursing staff in initiation of and participation in unit based as well as hospital wide nursing research projects

Requirements:

• Valid practice license from the Nursing Council of Kenya
• 5 years of continuous clinical experience in Medical-Surgical unit in an acute care hospital
• Certificate in Basic Life Support (BLS)
• Familiar with Hospital policies, procedures and processes
• Excellent interpersonal and communication skills
• Ability to apply critical thinking and to work with minimum supervision.

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Job Purpose

• To coordinate purchasing of Medical/Surgical and Pharmaceutical supplies, initiate contracts with major suppliers at agreed prices, terms and conditions. Maintain steady suppliers for most items and any other duties as assigned by the Manager- Pharmacy Purchase/Medical/Surgical.

Key responsibilities

Financial Management

• Source, select and negotiate for the best discounts on trade prices for all stock and non-stock items. Ensuring products of best quality and standards as per the regulatory requirements.
• Responsible for approving all purchase orders for Pharmaceuticals/Medical/Surgical items up to a limit of Kshs 1.2M in accordance with PSCMD Policies and procedures.

Administration

• Assist in managing and following up local, Regional and Import in case of delays or Out of Stocks.
• Meet with Staff and Vendors to discuss any issues arising from either side and ensure a smooth relationship between the two.
• Source for new suppliers that have better quality products and negotiate better prices.
• Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services and prices.
• Work out policies with Suppliers, such as when products will be delivered

Quality Control

• Evaluate Suppliers based on price, quality and delivery time.
• Evaluate and monitor contracts to be sure that vendors and suppliers comply with the terms and conditions of the contract and to determine any need for changes.
• Attend meetings, CMC’s and Conferences to learn about new industry trends and make contacts with suppliers.

Coordination

• Identify high value and fast-moving product lines, negotiate prices and draw contracts for fixed periods with the most suitable distributors.
• Support Pharmacy Department with quotations.
• Coordinate with suppliers to ensure on-time delivery.
• Monitor and co-ordinate deliveries of items between suppliers (Local and Regional).
• Coordinate with the FMS Team in accordance with the JCIA requirements.
• Represent the department at the Hazmat Committee.
• Maintain and review the Hazmat Inventory

Reporting

• Maintain complete updated purchasing records/data and pricing in the system.
• Maintain and review records of existing contracts.
• Monitor the seamless flow of invoices to the documentation team.
• Ensure compliance with the Institutions Policies and procedures and do regular checks on the teams reporting to me to confirm.
• Generate periodic reports as necessary.

Qualifications, Experience and Skills required:

• Bachelors Degree in Supply Chain Management or a relevant Business related degree
• Membership with Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) or any other relevant professional body is required.
• Certificate/Diploma in Pharmaceutical Technology, Laboratory Technology or Nursing will be of great additional advantage.
• Minimum of 3 years’ work experience in the field of supply chain management and preferably in a hospital setting
• Proficiency in MS Office – MS Excel, MS word, MS PowerPoint and excellent numeracy and IT skills
• Basic knowledge of Inventory Control Systems
• Business letters & report writing skills.
• Ability to work independently as well as in a team environment.
• Strong negotiation skills and convincing power
• Good organization and administrative skills

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Job Purpose

To provide accurate, timely and efficient simulation and delivery of prescribed radiation treatment while maintaining quality patient care and proper records and ensuring proper operation and maintenance of equipment and accessories.

Key responsibilities

• Responsible for the daily set-up of work location and patient schedule for treatment, and maintaining efficient patient flow.
• Verify and deliver ionizing radiation treatment to patients in a safe and accurate manner based on the prescribed treatment plan. 
• Prepare moulds and other immobilization devices to assist in the accurate treatment of patients.
• Monitor and observe patients receiving ionizing radiation for any unusual reactions and respond accordingly. Explain, counsel or refer patients, as required.
• Follow hospital and radiation oncology policies and procedures.
• Perform quality assurance (QA) on equipment, accessories and treatment plans
• Assist in maintaining accurate database of patient information and treatment plan.    

 Qualifications, Experience and Skills required:

• Diploma/degree in Radiation Therapy (or its equivalent)
• Or Diploma in Radiography with a Certificate in Radiation Therapy
• Active member of the Society of Radiographers in Kenya
• Valid license from the Kenya Radiation Protection Board
• Valid certificate in Heart Saver/Basic Life Support by the end of probation
• Prior experience of delivering radiotherapy in a facility equipped with 3D conformal radiotherapy, multileaf collimation, and brachytherapy (manual and after loading procedures, as well as high, medium and low dose rate) is preferred.
• Knowledge of operating a Linear Accelerator and Simulation Equipment
• Know-how of mould room procedures is desirable.
• Knowledge of safety and precautionary measures to be taken while dealing with hazardous material
• Ability to respond to emergency situations and unpleasant events.
• Good interpersonal and communication skills
• Ability to maintain confidentiality.
• Adopt to play the lead role among the group of RTTs where necessary.
• Have the ability to work independently where necessary and be accountable.
• Be regular and punctual, with >95% attendance.
• Improve knowledge and skills by seeking learning opportunities.
• Work effectively with colleagues in a team-based environment.
• Ensure an environment of patient-centred care.