Vacancies at Samuel Hall

Tasks & Responsibilities

Objective 1 - Financial Reporting

• Advises on financial requirements in-country
• Prepares vendor and remittance tax forms, and ensures these are submitted in a timely manner
• Prepares and submits monthly budgets, cash flows and reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports as applicable
• Manages financial compliance and reporting of expenses by country offices
• Monitors and reports on partner/ vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements

Objective 2 – Audit

• Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with the organisation’s policies and procedures
• Performs regular spot audits on project files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines
• Audits travel requests and expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff travel
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Objective 3 - General Accounting/Financial Management

• Audits travel requests and expense reports for accuracy and compliance
• Ensures accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Processes timely and accurate payroll payments for the office and ensures payroll taxes are accurate
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
• Ensures staff financial compliance with timekeeping policy and procedures
• Initiates cash disbursement requests for fieldwork implementation
• Ensures accurate and timely processing of invoices, advances and reimbursements, cheques and wire transfer payments.
• Verifies vendor invoices for accuracy, expenses, and project accounting codes
• Ensures requests for payments have appropriate approvals and support documents
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts.
• Ensures all reconciliations, schedules, fund analysis and presentation of complex financial transactions are completed within 60 days of fiscal year-end
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Develops and implements best practices, policies and procedures in full adherence to regulatory requirements
• Advises the Finance Manager on financial efficiency measures and conducts reporting on a weekly basis.
• Acts on guidance from Finance Manager and Director of Finance and Administration regarding cash management

Vacancy Requirements

Required

• Excellent spoken and written skills in English (additional languages a plus).
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines
• A minimum of 3 years of relevant experience (e.g., Accounts, Finance, Economics, Commerce field)
• Demonstrated interest in humanitarian and development work, foreign affairs

Desirable

• A BA or Master's degree in Accounts, Finance, Economics, Commerce, or a relevant field
• Proficiency in computer applications (XERO, Quick books, petty cash, Excel etc)
• Valid membership in 

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Tasks & Responsibilities

Research Dissemination & Project Communications

• Plan tailored dissemination strategies around research, conferences, papers or events with senior researchers
• Media strategy development, training and delivery to raise the profile of Samuel Hall and its work
• Pitching stories and proactively finding opportunities and angles, writing and distributing press releases and opinion editorials
• Drafting and/or editing research, brochures and thought-leadership outputs in line with our style guide and methodological standards
• Content creation – web copy, blog posts, opinion editorials
• Identify, commission and work with external communications agencies on specific project dissemination.
• Providing effective counsel to the world’s leading development and humanitarian actors; contributing to communications and dissemination strategies for flagship projects and multi-year research consortia
• Working with graphic design agencies and freelancers
• Support with conceptualising creative events and execution

New Business Development

• Develop relationships with advocacy focal points in client / partner organisations
• Preparing for client meetings and new business pitches
• Developing materials and briefing documents ahead of partner, donor and networking meetings.
• Drafting and contributing to positioning pieces to enable regular and effective engagement with partners.

Opportunities for Growth

• Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable
• them to acquire new skills and knowledge. We commit to helping you to:
• Grow within the organisation, with gradual increases in responsibility and accountability, and exposure to our different roles within the Development Unit.
• Grow to become a sought-after focal point for development and humanitarian actors, with the opportunity for continued learning, and the chance to become a key voice in your area of expertise.
• Grow your personal and professional network as we expand our list of partners.

Vacancy Requirements

• 2-3 years’ relevant industry experience with knowledge of key donors, institutional frameworks and stakeholders and/or research in contexts of migration, displacement, and international development
• Excellent spoken and written skills in English (French, Arabic and/or additional languages a plus)
• Confident presentation and speaking skills, with the ability to build strong professional relationships
• Track record of delivering results with a deep understanding of media relations and the press
• Strategic thinking and a keen attention to detail
• Team player who can thrive in a global environment
• Ability to cope under pressure, work occasionally irregular hours and meet tight deadlines
• Proactive and able to work under own initiative
• Appetite for knowledge and improvement

Desirable

• Marketing and events experience
• Design skills and/or video editing experience
• Proficiency with any of the following tools: InDesign, Mailchimp, Squarespace, Venngage
• Past experience specific to the Middle East and North Africa, Central/South Asia and/or the East and Horn of Africa