Open Positions at AGL- Africa Global Logistics

Mission Description                      

Based in Nairobi and reporting to the Supervisor-Coffee Operations, the role exists to co-ordinate all invoicing activities for timely dispatch to credit control department to enable smooth collection. The candidate will be responsible for:-

• Ensuring team productivity and expertise
• Checking and confirming disbursements in the system to ensure all costs are captured in the invoice.
• Ensuring all files received are invoiced accurately and in good time
• Ensuring invoices are dispatched as soon as possible to facilitate timely collection.
• Checking and confirming that all tariff files are up to date.
• Working closely with operations staff to ensure monthly targets are achieved
• Responding to Client queries in time relating to invoices and credit notes
• Issuing credit notes where applicable

Profile

• CPA II
• KATC
• Knowledge of C & F

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Mission Description                      

The purpose of this role is to provide quality customer service and facilitate clearance of Clients cargo with deliverables such as:-

• Handle the day-to-day operational relationship with the Client
• Receive orders from Clients (tariffs already validated through a quotation). In case of new business (new or existing client), a new quotation will be issued by Sales department
• Request for missing documentation and more detailed instructions if necessary from the Client.
• Inform the Client of the file processing progress in real time (standard or specific report, according to quotation)
• Manage the file processing
• Update the Client and the IFFOS on the file processing progress and update the monitoring software on the status of each file
• Process export documentation for shipments
• Book cargo with shipping lines
• Organize transport for delivery of containers for stuffing /POR
• Follow up with shipping lines on the arrival of vessels
• Follow up on the receipt of invoices, attach the same to the relevant file and submit for approval
• Prepare periodic statistics for the department-as backup to PA.
• Update the system (W@Y)
• Regularly archive the files (physically & electronically, once a month at least)
• Ensure that client files have all the required attachments and copies of these maintained on file
• Alert/Inform Management
• Alert the Client in case of operational issues (potential or real) and escalate to the IFFO Supervisor the issues that you are unable to handle.

Profile

• Diploma in Clearing and Forwarding
• East Africa Freight Forwarding Practicing Certificate (EAFFPC) will be an added advantage
• Knowledge of Single Customs Territory
• Two (2) years experience in a busy environment

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Mission Description                      

Based in Nairobi and reporting to the Regional Auditor & Internal Controller, the candidate will be responsible to ensure efficiency and effectiveness of the internal control system of the organization with specific tasks as:-

• Control and ensure that all Group procedures are applied correctly (financial and operational process)
• Verify all accounting process (treasury, customers, customers, etc.)
• Control operations process (transporters validation, etc.)
• Control of all documents/signatures
• Control the task segregation and all suppliers IT access
• Ensure all expenses are accounted for
• Ensure full recoveries are made by operations
• File analysis (margin per file, customer, etc.)
• Control disbursements in the system and ensure files are in order (billing, documentation in place, etc.)
• Analyze credit note files
• Control stock taking
• Liaise with external auditors and follow up their recommendations
• Ensure compliance with Tax regulations and other statutory requirements
• Conduct financial and systems audit and ascertain their completeness, effectiveness, and reliability.

Profile

• Business degree
• CPA (K)
• Certified Internal Auditor (CIA)