Open Roles at AGL- Africa Global Logistics

Roles Under Supply Chain Business Units

• File all documents in staff files on a daily basis for Supply Chain staff
• Print correspondence and facilitate sign offs/approvals for all documents at head office and return to sender in good time.
• Track and follow up on Supply chain and IFF LPO's from procurement and Payments from Finance departments.
• Retrieve documents from employee files as per site H. R's requests.
• Track & Liaise with courier service providers on letters sent to HQ for approvals.
• Prepare stationery requests in liaison with the site HR 's
• Attend meetings and take minutes of meetings.
• Raise recruitment and individual review forms in SESAME

Roles under Front office and Back Office Business Units

• Draft general correspondences for review
• Prepare interview shortlists, invite candidates for interview attend interviews and communicate interview outcomes to all interviewed candidates.
• Follow up on approval of relevant employment documents and offer letters with selected staff.
• Track recruitment process timelines.
• Carry out staff induction for relevant categories.
• Prepare letters on changes in employee's terms of contract for relevant approvals and advice payroll accordingly.
• Monitor staff probation, contract end dates and Prepare relevant forms in good time.
• Manage the HR helpdesk for the departments assigned
• Update annual staff appraisal forms for release
• Prepare various reports e.g HR statistics, Discipline report, Training feedback and evaluation report, Status of actions from Works council meetings e.t.c
• Training administration-prepare NITA applications for approval to train, trainees' memos, book trainers, follow up on LPO's, attendance lists, certificates, training evaluation, conduct internal trainings e.t.c
• Send pre-alerts of contract end dates for fixed term contract staff and ensure contract renewal or termination in good time.
• Ensure all new staff files are opened, documents properly filed and monitor all future staff correspondences and filing in their respective files in real time.
• Manage discipline for staff in supervisory levels and below – collate witness statements, prepare show cause memos, invite panel members for hearings, send copies to the relevant partiesm prepare minutes of disciplinary hearings, send case conclusion correspondence, maintain all discipline correspondences in the staff file.

Profile

• Diploma/Degree in Human Resource Management.
• Two years' experience.

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Mission Description 

• To prevent theft and damage to company/client property and ensure protection of staff and visitors
• Prevent theft and damage to Company property
• Ensure regular rotation of sub-contracted security guards.
• Ensure all reported incidents are logged on the occurrence book and reported to the relevant person and proper action taken
• Liaise with the local police on any alleged intrusion into the premises or company/client cargo and follow up the case to conclusion
• Ensure all security procedures are followed by all employees and Clients within the premises
• Ensure all access points and control rooms are properly manned
• Ensure all security gadgets/tools/equipment are in good working condition e.g. fence, alarms, CCTV
• Maintain records of all main door keys and ensure safe custody of the same.
• Ensure all items leaving the premises are accompanied by the relevant authorization documents and gate pass.10
• Manage subcontracted Security Company on site.
• Responsible for the implementation and management of the Security Plan.
• Coordinating all Bolloré Logistics Security Work and propose and/or manage all changes to this procedure
• Identify problems with the Security Procedure and quickly resolve such to ensure that the general purpose of the procedure is maintained
• Interface with Client's Security Management Team
• Monitor the Security Plan.
• Conduct internal inspections and report to the Manager any non-compliance situation or deficiency.
• Issue Security Plans and implement the security at the work sites in compliance with Client's Security requirements
• Coordinate with selected security companies, the guard's recruitment and screening of security personnel prior to acceptance.
• Coordinate with the Warehouse Control the fencing, lighting, anti-intrusion systems and other security devices to be installed at the storage yards.
• Review security plans issued by the selected security companies.
• Carry out Security Audits (every six months) of the work sites and propose preventive and corrective actions.
• Implement the emergency evacuation plan per work Site.
• Supervise the training of subcontracted security force

Profile

• Relevant Degree, Diploma, or professional certification in Security or a related field.
• Minimum of two (2) years' hands-on experience in a busy and demanding work environment.
• Strong investigative and analytical skills