Open Roles at World Vision Kenya

Job Description:

Beneficiary Registration and verification

• Mobilize the community and guide the process of relief committee’s selection (Food Advisory committee setup).
• Facilitate the development of a community-based targeting/selection criteria by the relief committees and approval by community members.
• Facilitate beneficiary selection and validation process by the relief committees.
• Assist community to solve problems related to the food distribution process.
• Enroll validated beneficiaries into the Last Mile Mobile Solution (LMMS) system.
• Ensure updating of LMMS beneficiary records Project Monitoring, Documentation and reporting
• Monitor project implementation and ensure beneficiaries collect their food ration on monthly basis.
• Facilitate community awareness of project ownership and sustainability.
• Prepare documentation on commodity movements and distributions properly using LMMS.
• Plan tracking for key CWB indicators of strategic relevance from secondary and primary data, with partners and communities.
• Collect monitoring data with community members in a collaborative and systematic fashion.
• Support in the supervision of community-based monitoring activities, as necessary in the programme context.
• Provide proper documentation of loses and reconstituted commodities.
• Report on any incidences touching on security at the distribution Center

Commodity, cash and NFI’s management:

• Ensure that all commodities delivered at the FDP are properly accounted for based on the approved distribution plan, inform the FAC on the quantities of food expected and ratio scales.
• Monitor commodity movements, including delivery of commodities and NFI;s at the FDP. Supervise receipt /offloading by the FAC’s to ensure correctness of quantity, content and quality as per the waybill. Ascertaining signatures on the waybills documents as well as losses and
• damages, and excesses. Incase of damage arrange for reconstitution.
• Oversee the distribution process using LMMS in collaboration with the distribution clerks and the FACs and ensure proper rations are distributed. Ensure no damage commodities are distributed to the beneficiaries.
• Schedule NFI’s commodity/cash distribution dates with the FAC’s and communicate to the beneficiaries

Stakeholder engagement

• Liaise with Community, Government authorities, WFP and other stakeholders; provide information regarding beneficiary registration,commodity/cash distribution, distribution plans, and project progress.
• Identify and report on other needs such as health care, additional food needs, development activities, or any other rehabilitation and/or development activity
• Maintain Good relationship with Donors 10% Capacity Building
• Train communities and RCs/incentive on CBTD principles and implementation of food distribution projects
• Support Project Officer – Food Assistance in roll out of new initiatives in GFD project implementation

REQUIRED QUALIFICATION, SKILLS & KNOWLEDGE

• Diploma in community development, Logistics or related field
• 1 years’ experience in commodity/cash programming and logistics
• Ability to engage with local communities, partners and government authorities
• Speaks and understands local language and geography
• Able to stand above denominational diversities.
• Good communication and mobilization skills
• Cross-cultural sensitivity, flexible world view emotional maturity and physical stamina

End Date: November 18, 2026

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Project Management 

• Ensure proper coordination, strategic planning, effective implementation, rigorous monitoring and thorough evaluation of the Big Dream interventions within the designed project areas.
• Provide ongoing technical support and leadership to Project Officers, M&E Officers, Wash Officers, Accountant and drivers, empowering them to successfully manage and implement project activities in alignment with program goals and objectives.
• Ensure monitoring all project activities closely to ensure they are executed on time, within the outlined schedule, and in adherence to budget constraints. Conduct regular reviews of project status to make adjustments as necessary to stay on track.
• Ensure that the project interventions are integrated with the Technical Programmes and cross cutting themes.
• Ensure identification of local    needs  and      resources            and      take appropriate programming measures.
• Ensure mainstreaming of cross-cutting issues like gender equity, climate action, environmental care, advocacy, and disability inclusion into all facets of project planning and implementation.
• Identify and assess local community needs, assets, and resources, utilizing this knowledge to guide appropriate, responsive programming strategies that address specific community challenges.
• Establish clear operational priorities and measurable performance targets for field staff, closely tracking their progress to ensure alignment with the overall program vision.
• Ensure that project initiatives meet or exceed planned outcomes and are implemented in full compliance with WVK, the donor and other relevant partnership and international standards and guidelines.
• Oversee project initiatives to ensure they exceed expected outcomes, adhering fully to World Vision Kenya, donor, and other partnership standards and international guidelines.
• Ensure that managerial, administrative, and financial procedures comply with World Vision and donor guidelines, policies, business processes.
• Ensure all project operations adhere strictly to World Vision and donor policies, administrative procedures, and financial guidelines, safeguarding transparency and accountability at all stages of project management.
• Serve as the official contact person and provide overall project management and strategic direction for the project in Migori and Narok.

Design Monitoring, Reporting and Evaluation

• Spearhead the development of the project design in your coverage area, ensuring all elements align with World Vision Kenya (WVK) and donor guidelines, standards, and objectives for maximum impact and compliance.
• Work closely with the Monitoring, Evaluation, Accountability, and Learning (MEAL) Coordinator and Officer to guide all project tracking and assessments, including baselines, progress assessments, and evaluations, to ensure they meet donor requirements and inform adaptive project management.
• Ensure and drive the timely, effective execution of all project interventions to ensure successful achievement of outcomes, outputs, and intended impacts, fostering alignment with program strategic goal.
• Ensure efficient and appropriate utilization of all budgeted resources, overseeing financial management to avoid overspending or underspending while maximizing the program’s impact.
• Implement and monitor adherence to relevant business processes, standards, and guidelines in accordance with donor requirements, ensuring consistent quality and compliance throughout the project lifecycle.
• Lead the project to achieve satisfactory financial and operational audit results by implementing activities aligned with best practices and established policies, ensuring transparency and accountability.
• Ensure all project activities are executed and evaluated in strict compliance with WVK and donor standards, providing a foundation of quality and accountability.
• Guide Project Officers in establishing effective complaints and feedback systems, facilitating timely responses to beneficiary concerns and fostering trust and responsiveness within the project.
• Ensure that an effective and participatory and effective M&E system is established in a decentralized manner.
• Establish a robust, decentralized Monitoring and Evaluation (M&E) system to capture accurate, real-time data that drives project improvement and accountability.
• Ensure that, in general, project monitoring arrangements comply with the project agreement and, in particular, the provisions of this agreement are fully observed in the design of project M&E.
• Ensure quality Bi-weekly, monthly, quarterly, semi-annual and annual reports are compiled and submitted in a timely manner in line with the donor requirements.
• In collaboration with the Communications team, produce context-specific, high-quality documentation of best practices and key lessons learned for internal learning and external reporting.
• Work with the DMEAL Coordinator to organize and facilitate effective reflection and learning sessions at the county level, enabling adaptive management and continuous improvement in project implementation.

Capacity Building

•  Identification and sharing of capacity building gaps among project staff, communities and partners.·      
• Lead the project in capacity building initiatives for staff, communities and partners to enable them effectively advocate for and implement project interventions.
• Ensure ongoing coaching and mentoring of project staff in order to ensure that they are able to perform and achieve the desired results.

Advocacy, Engagement and Networking

• Act as a primary representative of the project in Migori and Narok with donors, Government of Kenya officials (both National and County levels), private sector entities, civil society groups, and faith-based organizations. Build and maintain productive relationships to support project success and sustainability.
• Ensure close working relationships with relevant government line ministries and like-minded partners, ensuring alignment and collaboration for the effective execution and impact of project initiatives.
• Keep project beneficiaries and partners informed of all relevant government laws, policies, and budgets affecting technical aspects of project implementation, promptly communicating any policy changes that may impact project activities.
• Ensure effective drive of community engagement and empowerment efforts, mobilizing community groups, youth, and children to advocate for accountability from local and national governments.
• Utilize advocacy frameworks such as Citizen Voice and Action (CVA) and Child Protection Advocacy (CPA) to build grassroots momentum and strengthen government responsiveness to community needs.
• Actively participate in county-level technical working groups, contributing insights, sharing project learnings, and influencing policies or strategies that support project goals and address local needs, fostering evidence-based policy development and adaptation.

Resource Mobilization

• Map resource mobilization opportunities at local level and develop concepts and proposals in collaboration with the Cluster, Regional and National office teams.
• Mobilize the community for community contribution for project interventions.
• Facilitate successful donor visits.
• Ensure organizational visibility at the county level and beyond

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Must have a minimum of five years’ experience with regards to the designing, planning, and implementation; supervising and reporting on integrated development projects.
• A good understanding of International, Regional and National framework on human rights for women and children such as Convections on the Rights of the Child, Convention for the Elimination of all forms of Discrimination Against Women, Africa Charter on the Rights and Welfare of Children, Prohibition of female Genital Mutilation Act, Children Act among others.
• Experience in GBV/FGM projects at community level with proven leadership experience.
• Experience in working with partners including State Department of Gender affairs, Ant FGM Board, Children Department, local organization (CBO, FBO).
• Good understanding of State Department of Gender affairs, Ant FGM Board, Children Department, Child Protection, GBV/FGM programming models, standards and guidelines, Child protection Information Management guidelines and Systems.
• Good understanding and working experience of Advocacy Approaches and referral systems.
• Experience supporting strategic programme development including successful proposal development for humanitarian donors
• Strong evidence of good interpersonal and communication skills
• Budgetary and financial management skills
• Highly flexible and organized, able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis
• Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines
• Proficient in written and spoken Kiswahili and English.
• Notable experience of deployment in response to rapid and slow onset emergencies, including in a programme lead role

Required Education & Certification

• A minimum of a Bachelor’s Degree in Social Sciences preferably in child development, humanitarian aid/development, child rights, public policy, law, sociology / social work or other related field (A bachelor’s degree in Education and experience working in child protection: including child protection program design, implementation and monitoring will be considered)
• A degree in Social work, Anthropology, Project Planning and Management, Agriculture/Agricultural Economics or a closely related field from a recognized University with relevant work experience working with International non-governmental organizations will be considered.
• Good computer skills in Ms. Office (Excel, word, PowerPoint), Skype, etc.

Preferred Knowledge and Qualifications

• Proven ability in designing, implementing, monitoring and evaluating child protection programmes.
• Ability to document good practice and lessons learned in CP Programming.
• Experience in social norms and/or social behaviour change research will be an added advantage.
• Demonstrate ability to write program reports and updates.
• Demonstrate strong budgetary and financial management skills.
• Demonstrate knowledge and ability to engage at a strategic level with senior government, UN and INGO officials

End Date: November 21, 2026