Openings at Center for International Forestry Research (CIFOR)

Duties and responsibilities

The objective of this role is to lead the planning, budgeting and delivery of CIFOR-ICRAF's global events in line with the institution's strategic objectives and ensure all the events goals are met. Key tasks are as follows:

•  Develop and execute a Global Conferences and Events Outreach strategy; including narrative, and key messages in alignment with the editorial calendar and ensure that the timelines and deliverables are met.
•  Develop and execute full communications plans for each event and including briefs, editorial agenda, talking points and leading on the communications strategy
•  Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events
•  Provide full events planning, reports and logistical service to CIFOR-ICRAF's themes and regions and prepare event reports and lessons learnt for knowledge management
•  Manage consultants and staff involved in CIFOR-ICRAF's global events and ensure effective coordination with scientists and Communications, Outreach and Engagement
•  Serve as a focal point, develop and manage relationships with stakeholders and partners and organizations related to conferences
•  Manage all conference contracts preparation and management
•  Coordinate the CIFOR-ICRAF's Events Management System, events webpage and events calendar and conducting research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture, forestry sector and beyond
•  Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to the event planning and support scientists and others to promote their research at events, workshops and conferences
•  Report on event outcomes and metrics for donors, partners and internal use
•  ? Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications and other promotional items.

Education, knowledge and experience

•  A degree in communications or related discipline
•  At least 5 years experience in global conferences, events planning, logistics and budget management
•  Experience in coordinating large conferences, involving senior government ministers and managing attendances of more than 1,000 participants
•  A proven ability to develop communications strategic direction
•  Ability to travel and flexibility
•  Fluency in English and working knowledge of other international language is an advantage

Personal attributes and competencies

•  A great deal of initiative and be capable of working independently as well as in team environments
•  Strong leadership and a client service approach
•  Excellent interpersonal and communication skills, with the ability to interact with people effectively and positively in a multi-cultural and multi-disciplinary environment - including CIFOR-ICRAF staff, management and external contractors/suppliers
•  Exceptional personal organization, planning, priority setting and managing multiple tasks
•  Ability to work under pressure and a knack for making memorable, impactful events

The application deadline is 25 May-2023

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Duties and responsibilities

Grants

•  Prepare donor financial reports in accordance with donor agreements.
•  Prepare budgets for existing and upcoming projects/proposals for the country office.
•  Monitor project budgets to ensure expenditure is within grant agreements.
•  Generate budget Vs Actual reports for review by the budget unit.
•  Monitor Budget and Actual Expenses of grants.
•  Coordinate with donors, collaborators, project leaders and scientists to clarify financial issues and give update on the financial and budget status of the project.
•  Review and verify expenditures of projects to ensure adherence to budgetary and donor requirements.
•  Ensure that reports to donors are submitted on time.
•  Coordinate audit of projects.
•  Assist with coordination and attend entry and exit meetings on audit of projects for grants managed.
•  Key resource on queries from the external auditors.
•  Assist in reviewing the draft audit report and provide draft management responses for approval by finance manager - grants.
•  Review partner audit report in relation to project requirements.
•  Posting of liquidations and review of financial reports including liaising with PMU to ensure partners are paid.

General Accounting

•  Support in the year-end audits.
•  Ensure bank confirmations, bank statements and support documents are shared with auditors on a timely basis.
•  Follow up and ensure internal audit recommendations are implemented and adhered to.
•  Maintaining petty cash and bank accounts.
•  Ensure there's sufficient funds in the bank accounts for smooth running of the country office.
•  Monitor funds requests for the different projects and prepare funds transfer from HQ.
•  Supervise payroll management.
•  Ensure the payroll is prepared and payment done on a timely basis. And statutory deductions paid on time.
•  Submission of Reconciliation's and Payables Accounting.
•  Perform bank accounts, petty cash, staff accounts, accounts payable and accounts receivables re-conciliations.
•  Preparation of monthly bank re-conciliations on the due date.
•  Check and verify all financial transactions, review payment requests, purchase orders and contracts for accuracy and integrity before approval by supervisor.
•  Assist with processing payments for Rwanda country office including processing advances, ensuring suppliers are paid on time, matching invoices in the system and ensuring other payables are processed on time.

Others

•  Manage CIFOR-ICRAF assets and maintain an accurate asset register.

Requirements

•  Bachelors' degree in Finance/Accounting/Economics.
•  7 years of experience.
•  Be a Certified Public Accountant in Rwanda recognized by the relevant body.
•  Proficiency in MS office, accounting software - UNIT4 Business World (Agresso)would be an added advantage.
•  Fluent in English.

Education, knowledge and experience

•  Bachelors' degree in Finance/Accounting/Economics.
•  7 years of experience
•  Be a Certified Public Accountant in Rwanda recognized by the relevant body.

The application deadline is 19 May-2023

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Duties and responsibilities

•  Collect, clean and organize household survey data for various projects
•  Analysis of adoption and ex-post impacts of improved technologies on productivity, food security and poverty;
•  Analysis of productivity, technology adoption and efficiency;
•  Learning and support to develop market opportunities that increase adoption of research outputs;
•  Assist in project administration.
•  Coordinate and lead project field activities.
•  Any other duties as may be instructed by the Supervisor.

Education, knowledge and experience

•  A Master's degree in Economics or a related field.
•  Experience in management and analysis of large household survey data.
•  Knowledge and savvy of data analysis software, especially Stata.
•  Very strong analytical skills and applied statistical experience.
•  Good scientific wring experience.

Personal attributes and competencies

•  Strong analytical skills and applied statistical experience.
•  Good scientific writing experience.
•  Fluency in English and Swahili, both verbal and written.
•  Good communication, presentation and report writing skills.

Terms and conditions

•  This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
•  The initial appointment will be for 1 (one) year, with a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
•  The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.

The application deadline is 23 May-2023