Openings at The African Academy of Sciences (AAS)

Duties and responsibilities

• Provide counselling on policies and procedures
• Support the development and implementation of HR initiatives and systems
• Being actively involved in the recruitment by preparing job descriptions in liaison with departmental heads, posting job adverts and ensuring the hiring process is transparent and within policy guidelines
• Provide clerical and administrative (operational) support to AAS employees
• Compiling and updating employee records (hard and soft copies).
• He/she will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Manage employee pension and benefits administration
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Conduct internal and coordinate external trainings with facilitators
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated.
• Collate required competency, experience, and individual staff qualifications from the personnel files.
• Reorganizing the staff files as directed and retagging in a retrievable manner.
• Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT.
• Updating the staff files with all the DocuSign Documents and Other Documents.
• Updating the AAS staff Master List to ensure completeness and accuracy.
• Updating the AAS Master Leave Register ensuring accuracy.
• Any other duties that may be assigned to you.

Qualifications and competencies

• Bachelor’s degree in Commerce, Business Management/Administration with a bias in Human Resources or related (essential); Master’s degree an added advantage
• Exposure to Employment law and employment equity regulations.
• Must be a registered member of Institute of Human Resources Management (IHRM)/any other accredited HR Professional Institute
• Certified Human Resource Professional (CHRP) a prerequisite
• At least 4-5 years’ relevant experience in busy HR environment.

This is a fixed term engagement.

The successful candidate will be engaged full time (40 hours/ week) for a period of 1 year working at the AAS offices in Nairobi, Kenya

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Person Specifications Academic Qualifications

• Bachelor’s degree in Social Sciences or Business Administration from a recognized institution.
• A Master's degree is desired

Professional Qualifications

• A professional qualification in research related area or programme management is desired

Knowledge and Experience

• At least 3 years’ relevant experience in programme or grants management including preparing budgets
• Proven working experience in undertaking research for background material and information and in generating and analyzing reports.
• Experience in managing and administration of research/ researchers.
• Experience in working in an academy or related institution

Skills and Attributes

• Proficiency in Microsoft Office i.e. Word, Excel, PowerPoint, MS Project, Outlook,Database
• Possess well-developed interpersonal skills
• Excellent communication skills across age groups, organizational levels, and partners
• Able to perform work independently with minimal supervision, but also work in a team
• Possess strong attention to detail and maintaining a timely and efficient workflow
• Have strong analytical skills and excellent organizational skills
• Able to prioritize, work under pressure, and multi-task
• Have unquestionable integrity, confidentiality and respect.

DESIRABLE QUALIFICATIONS
Work Experience

• High level university teaching experience and/or service in developing countries.
• Working experience within intergovernmental or international organizations and within government in the natural of applied science sector in different regions of the world.

Skills /Competencies

• Sound judgment and decision-making skills.
• Capacity to build, develop and maintain partnerships and coordinate with a range of partners.
• Familiarity with the work and general functioning of the African Union, international organizations and /or the UN system.

Languages

• Excellent knowledge of English (written and spoken) and other official African Union languages (French, Arabic, Portuguese or Spanish) written and/or spoken

Additional information

• This is a fixed term engagement. The successful candidate will be engaged full time (40 hours/ week) for a period of 3 years working at the AAS offices in Nairobi, Kenya