Openings at The Science for Africa Foundation

Principal Duties and Responsibilities

Programme Planning Support:

• Contribute to the development and design of clear, relevant, and feasible MEL strategies to ensure clearly defined measurable indicators of outputs, outcomes, and impact in line with the SFA Foundation’s mission and strategy;
• Drive quality operationalization of the programmatic MEL strategies, with a focus on continuous improvement, adaptable evidence-based decision-making, and regular knowledge dissemination. This includes but is not limited to designing program MEL tools for data collection, verification, management, reporting, and data audits;
• Develop program and operational reporting templates that facilitate the acquisition and aggregation of information in programs, including input for impact-related success stories;
• Support the development and maintenance of an effective system for archiving MEL guidelines, tools, data files, analysis files, reports, and presentations for major activities undertaken.

Monitoring, Evaluation and Reporting:

• Support the implementation of robust, efficient, and effective reporting frameworks that facilitate the acquisition and aggregation of knowledge and impact stories.
• In collaboration with Programme and MEL teams, contribute to reporting programme progress and key lessons including overall progress on achievement of results and project sustainability
• Working with the Communications team, take a lead in collating and disseminating relevant lessons learned in the course of programme implementation.
• Assist in the development of robust baseline, mid-term, and end-term evaluations and consultant recruitments as necessary.

Learning:

• Contribute to outcome and evidence-based strategic decision-making at SFA Foundation and promote a culture of evidence-based learning and adaptation;
• Participate in a multidisciplinary team to develop, implement and evaluate strategic plans to improve learning approaches at SFA Foundation.
• Support the Programme teams in developing strategies that enhance programmatic learning based on data collected and experiences noted during the implementation activities.
• Support the Programme teams in reviewing and revising theories of change, where necessary.
• Ensure proper documentation of innovative approaches and best practices for dissemination across SFA Foundation stakeholder groups.
• Coordinate mid‐term reviews and evaluation of program activities and ensure proper documentation of innovative approaches and best practices for dissemination and sharing experiences to promote repeat applications or scaling‐up in different community settings.

Training and Coaching:

• Build the capacity of project staff in monitoring, evaluation, and learning - specifically how to demonstrate impact
• Support the development of relevant training and coaching material to build the capacity of Programme staff and SFA Foundation grantees.

Communication and representation:

• Ably represent the SFA Foundation Programme teams in various local and international fora requiring liaison with current and potential implementing and funding partners.
• Support in gathering, summarising, and disseminating relevant technical updates on program planning monitoring, evaluation and operations research within the programmes;

Person Specifications

Academic Qualifications

• Minimum of a Bachelor’s Degree in Economics, Business Administration or any other related field;

Professional Qualifications

• Advanced certificate or training in MEL, statistics, data management or other relevant field.

Knowledge and Experience

• At least four (4) years of relevant experience in a pure monitoring, evaluation and learning function;
• Proven success in designing, implementing, and operating project MEL systems from project initiation to closeout stages
• Experience in managing MEL database systems
• Expertise in analyzing data using statistical software
• Proficiency in computer applications such as Microsoft Word, Excel, Access, PowerPoint and Outlook express including financial and statistical packages

Key Attributes

• Resilience: Maintains a focus on key priorities and deliverables, staying resilient in the face of pressure
• Ability to work in an international and multi-cultural setting.
• Self-motivated, goal and deadline driven; proven track record to deliver the highest possible quality within set timeframes.
• Highly organized with an ability to balance working independently whilst engaging teams.
• Excellent interpersonal skills, and an ability to represent SFA at all levels and in different cultural settings.
• Ability and willingness to travel up to 30% domestically and internationally.
• High moral standing with impeccable integrity.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.

All applications should be submitted by Wednesday, 26th April 2023.

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Principal Duties and Responsibilities

1. Provide technical support for the rollout of the SPEAR programme
2. Assisting in the deployment and configuration of hardware and software systems.
3. Troubleshooting and resolving computer hardware, software, and network systems issues.
4. Participating in designing, implementing, and maintaining the organisation’s network infrastructure.
5. Collaborating with team members to ensure that all ICT systems operate efficiently and effectively.
6. Providing support in the development and implementation of ICT policies and procedures.
7. Assisting in the documentation and reporting of technical issues and solutions.
8. Participating in training and development opportunities to enhance technical skills.
9. Performing any other duties as assigned by the IT Manager or any other designated supervisor.

Person Specifications

• Recent graduate in Computer Science, Information Technology, or related field
• An understanding of computer networking, communications systems, and Cloud Infrastructure.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Good verbal and written communication skills
• Analytical and problem-solving skills.
• Ability to work collaboratively with teams.
• Strong work ethic and attention to detail.
• Ability to establish and maintain positive relationships with internal and external stakeholders.

Deliverables

• Ability to attend to basic user support queries with minimal supervision.
• Demonstration of participation in solution design and implementation.
• Ability to create technical and end-user documentation.
• Ability to generate reports on fault summary, and trend analysis reports, weekly and identify a possible trend.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.

All applications should be submitted by Wednesday, 26th April 2023.

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Principal Duties and Responsibilities

Human Resource Information Management

• Oversee the human resource database and ensure that system records are accurately recorded;
• Maintain custody of updated and accurate employee and general HR records in a confidential and secure manner, in full compliance with statutory requirements and regulations. 
• Enter new hire information in the human resource system database and ensure that staff files, contracts and other employee information are maintained and updated;
• Prepare monthly reports regarding terminations, transfers, and new hires.

Employee Relations

• Monitor daily attendance and investigate causes for staff absences and recommend solutions on how to resolve attendance issues.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered to ensure continuity of services.
• Inform affected staff of unexpected absences from work and coordinate actions to ensure the continuity of services.
• Monitoring prompt claims settlement within agreed SLA timelines for medical, pension, Group Life Assurance, GPA and WIBA if applicable to ensure in line with the SLA with the medical provider; 
• Undertaking the monthly review of all staff joiners and leavers to ensure service providers are duly updated
• Lead in employee health and safety initiatives within the organization
• Drive the social calendar for staff initiatives that include sports programs and social activities 

Staffing

• Provide advice and assistance to supervisors on staff recruitment and ensure they are conducted in accordance with the SFA Foundation’s talent acquisition policy;
• Facilitate the assessment and interview process. Invite selected applicants for interview, prepare the interview materials and manage the overall logistics. Send regret letters to unsuccessful interviewed candidates. 
• Work with line managers to document a comprehensive induction program. 
• Drive the confirmation process for each new employee within the probation period. 
• Develop advertisements for vacant positions and support in screening applications and scheduling interviews;
• Participate in applicant interviews, ensure reference checks are collected on possible candidates and communication is sent to unsuccessful applicants

HR Operations and Service Delivery

• Perform staff orientation through proper planning of the staff onboarding process to ensure new staff members are comfortable in their workstations.
• Provide assistance during staff performance evaluations including assisting with preparations for disciplinary and grievance hearings as necessary;
• Organize staff training sessions, workshops and activities.
• Facilitate the process of employee separation and conduct exit interviews.
• Comply with approved human resource management policies and procedures, workflows and templates and provide guidance to line managers on the same. 
• Timely, accurate, efficient and effective processing of HR transactions. 
• Compute and record payroll data as scheduled and maintains payroll records in compliance with state regulations;
• Track payroll errors and resolve any identified errors by ensuring all necessary adjustments and corrections are made.

Person Specifications

Academic Qualifications

• Bachelor’s degree in human resource management or a Business-related field;

Professional Qualifications

• Higher National Diploma in Human Resource Management and/or CHRP
• Member of Institute of Institute of Human Resource Management (IHRM).

Experience and Knowledge

• At least 5 years HR generalist experience in a busy human resources department.
• Working knowledge of the general fields of human resource management, including but not limited to organizational development, learning/training, recruitment, performance management, employee engagement and Kenya Labour Laws.
• Working knowledge in working with integrated HR information systems and/or ERP systems.
• Intermediate level proficiency in MS Office applications i.e. Word, Excel, PowerPoint, MS Project, Outlook, etc.

Key Competencies

• Communication: Communicates effectively and uses tact and discretion in dealing with sensitive information or while resolving delicate issues. In consultation with the supervisor, keeps staff informed of decisions, presenting them in a manner that generates understanding and acceptance.
• Teamwork: Works as a supportive team member, and acknowledges the contribution of other team members. Counsels team and individual employees on how to improve collaborative efforts.
• Planning and Organizing: Proactively plans to take into consideration interrelationships between various activities and probable obstacles; optimally organizes workload across the team, sets up review mechanisms for the team and provides guidance to resolve any obstacles affecting the plan.
• Achieving results: Proactively identifies and exploits opportunities to exceed goals, and recovers from setbacks quickly. Drives excellence within the team. 
• Leading and Supervising: Takes initiative in supervising staff members under their own responsibility; clarifies roles, plans and reviews work.
• Knowledge sharing and learning: Gives adequate feedback on team performance with appropriate coaching and developmental advice.
• Judgement/Decision making: Seeks out relevant information and considers alternative options in order to make appropriate decisions.
• Change management: Contributes ideas and proposes changes to processes/methods to overcome identified issues. Accepts conditions of uncertainty and remains productive in difficult situations
• Resilience: Remains calm and focused during challenging periods. Participates fully and encourages others to engage in change initiatives.

The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.

Deadline: Sunday, April 30, 2023

APPLICATIONS WILL BE REVIEWED ON A ROLLING BASIS.