Openings at University of Eldoret

 ADVERT NO:UOE/ADM/FO/02/2024

Terms of service: Five (5) year contract renewable once subject to satisfactory performance

Remuneration: Basic Salary Scale: KSh.248,898.00 x 8,547.00 - KSh.257,445.00 x
KSh.8,547.00 - KSh.265,993.00 x KSh.8,547.00 - Ksh.274,540,00 x
KSh.8,547.00 - Ksh.283,087.00 x KSh.8,547.00; and House Allowance of Ksh.73,715.00.

Job Purpose:

Provision of financial advice to University Management and guidance in financial decision-making by establishing monitoring and enforcing appropriate financial policies and procedures, to ensure compliance with Government financial laws and regulations.

Duties and Responsibilities

• Reporting to the Vice-Chancellor technically and the Deputy Vice-Chancellor (Ad- ministration and Finance), administratively, the Finance Officer will head the Finance department of the University and ensure effective accountability for proper management and implementation of activities in the Department.
• Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
• To ensure the preparation of the University's annual budget and ensure that they are aligned with the University's Strategic plan.
• Analyse financial performance against key business metrics and document pertinent financial highlights that will enable management to determine progress against budgets.
• Identify, investigate, and analyse potential operational improvement as appropriate, based on findings; propose operational changes (policy, procedures, processes, etc.)
• Provide financial reports and interpret financial information to Management while recommending further courses of action.
• Advise on investment activities and provide strategies that the University should take to maintain financial health.
• Develop trends and projections for the University’s finances and conduct reviews and evaluations for cost-reduction opportunities. Liaise with auditors to ensure appropriate monitoring of institutional finances is maintained.
• Correspond with various other departments, discussing and agreeing on future paths to be taken.
• Performing any other duties and responsibilities as may be assigned by the
• Deputy Vice-Chancellor (AF) or the Vice-Chancellor from time to time.

Requirements for Appointment (Qualifications, Skills and Experience)
For appointment to this position the ideal candidate MUST have: -

• Bachelors’ Degree in Commerce and a Masters’ Degree (Accounting/ Finance) or equivalent from a recognised institution.
• Must possess CPA (K) or equivalent and be registered with ICPAK
• Must have at least ten (10) years of working experience, three (3) of which must have been in a senior finance position,
• Knowledge of Public sector accounting standards (IPSAS), the Public Financial Management Act (2012), and other laws governing public sector accounting will be an added advantage.
• At least five years’ experience with computerized accounting systems. Experience in public sector accounting will be an advantage.
• Must have undergone leadership training lasting not less than six (6) weeks from a recognized institution;
• Possess proficiency in Information and Communication Technology (ICT)
• Must have knowledge about procurement processes
• Show evidence of continuous professional development
• Should be familiar with all aspects of Financial Management, such as Budgeting,
• Project Accounting, Student Finance, Fixed Asset Management and Financial Reporting.

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ADVERT NO.: UOE/ADM/RA/02/2024

Terms of service: Five (5) year contract renewable once subject to satisfactory performance.

Remuneration: Basic Salary Scale: KSh.248,898.00 x 8,547.00 - KSh.257,445.00 x

KSh.8,547.00 - KSh.265,993.00 x KSh.8,547.00 - Ksh.274,540.00 x
KSh.8,547.00 - Ksh.283,087.00 x KSh8,547.00; and House Allowance of Ksh.73,715.00.

Job Purpose:

To oversee the planning, coordination and implementation of operations/ activities within the administration unit through regular and close liaison with departmental heads for effective service delivery and proper running of activities in the unit in line with setting out standards and regulations.

Duties and Responsibilities

• Reporting to the Deputy Vice-Chancellor, Administration and Finance, the Registrar (Administration) shall be responsible for effective and efficient coordination of Administrative and Human Resource functions of the University.
• Be responsible for planning, policy formulation and general administration of the various administrative activities in the University administration.
• Responsible for the establishment and management of effective and efficient structures and systems for human resources management, including records management, performance contracting and management and staff development.
• Management of the various departments within the Administration Division about the legal instruments and regulations governing the management and administration of University resources in general and within their respective departments.
• Responsible for formulation and implementation of the Divisional Strategic Plan
• Responsible for formulation, planning and control of the Administration Budget
• Responsible for conduct and discipline of all staff.
• Coordinate the preparations of the University's annual budget. Negotiating performance targets and signing annual Performance Contracts with the Deputy Vice-Chancellor (AF).
• Coordinate the preparations of the Administration Division's annual budget.
• Coordinate the preparations of the Division’s Annual Procurement Plan.
• Coordinate the preparations and implementation of the ISO 9001:2015 Quality Management System.

Requirements for Appointment (Qualifications, Skills and Experience)

For appointment to this position the ideal candidate MUST have: -

• An earned Doctorate Degree (Administration, Educational Management or equivalent) from a recognized institution in addition to Masters and Bachelor's Degrees from recognized institutions;
• At least ten (10) years of relevant work experience in a senior academic or management position; three (3) of which must have been in a senior academic or management position;
• Must possess relevant postgraduate qualifications in Management or Administration;
• Must show evidence of participation and contribution in seminars/conferences related to administration and management;
• Must have undergone leadership training lasting not less than six (6) weeks from a recognized institution;
• Must be registered in a relevant professional body;
• Show proficiency in computer applications;
• Be familiar with all matters in Administration, Human Resources and Finance as applicable in a University environment.

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ADVERT NO.: UOE/ASA/UL/02/2024

Terms of service: Five (5) year contract renewable once subject to satisfactory performance

Remuneration: Basic Salary Scale: KSh.248,898.00 x 8,547.00 - KSh.257,445.00 x

KSh.8,547.00 - KSh.265,993.00 x KSh.8,547.00 - Ksh.274,540.00 x
KSh.8,547.00 - Ksh.283,087.00 x KSh.8,547.00; and House Allowance of Ksh.73,715.00.

Job Purpose:

• To oversee and provide overall leadership and management to the entire library services.

Duties and responsibilities

Reporting to the Deputy Vice-Chancellor (Academic and Student Affairs) the Uni- versity Librarian will oversee the overall administration, planning and coordination of all library services at the University by carrying out the following duties/ responsibilities:

• Prepare and implement the library budget to facilitate the availability of resources required in line with the university programs as guided by the Commission of University Education (CUE) guidelines for 10% of the total institutional budget;
• Coordinate the supervision and evaluation of staff to ensure clarity in understanding of roles and effective execution of duties. d) Evaluate staff to support professional growth, development and career progression.
• Coordinate the monitoring and evaluation of library services to track the performance, identify gaps and propose remedial measures for improvement;
• Research the line of information sciences and knowledge management to contribute towards the existing body of knowledge and further development of the career.
• Network and collaborate with library consortium, publishers, and library professional committees to exchange ideas, and best practices experiences to improve library and information management practices;
• Develop departmental strategic plans to set overall goals and objectives of the library on how to achieve the same.
• Coordinate the development and implementation of an information literacy curriculum to facilitate academic success and encourage lifelong learning through information literacy and competency initiatives;
• Review work schedules for approval to ensure efficient delivery of library services
• Represent the library service internally, regionally, nationally and internationally as required from time to time.
• Plan and conduct annual information literacy training for users to enhance information resource utilization in the library.
• Plan and conduct library orientation for all new university employees and students from time to time to create awareness of the services offered.
• Hold regular exhibitions, conferences, seminars and workshops to market library services to attract and retain new users.
• Develop relevant strategic partnerships and collaborations with various institutions to support the quest for new knowledge.
• Marketing of the Library through publications of bulletin, manuals and guides
• Facilitation of library services user education
• Represents the Library on various committees and ad hoc groups within and outside the university as appropriate
• Any other duty as may be assigned by the Deputy Vice-Chancellor (ASA)

Requirements for Appointment (Qualifications, Skills and Experience)
For appointment to this position the ideal candidate MUST have: -

• Doctorate Degree in Library and Information Science from a recognized institution, in addition to Master’s and Bachelor's degrees from recognisedinstitutions.
•  At least seven (7) years of relevant work experience, three (3) of which must have been as a Deputy University Librarian or equivalent;
•  Showed merit and ability as reflected in work performance and results through the appraisal process.
• Proficiency in computer applications
• Membership registration with a relevant professional body
• Must have undergone leadership training lasting not less than six (6) weeks from a recognized institution;
• Published at least five (5) relevant refereed publications since the last promotion.
• Evidence of Continuous Professional Development

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ADVERT NO.: UOE/IA/CIA/02/2024

Terms of Service: Five (5) year contract renewable once subject to satisfactory performance

Remuneration: Basic Salary Scale: KSh.248,898.00 x 8,547.00 - KSh.257,445.00 x

KSh.8,547.00 - KSh.265,993.00 x KSh.8,547.00 - Ksh.274,540.00 x

KSh.8,547.00 - Ksh.283,087.00 x KSh.8,547.00; and House Allowance of Ksh.73,715.00.

Job Purpose:

Provide continued assurance on the effectiveness of the university's system of internal controls and coordinate the process of risk identification, evaluation and mitigation to guard the university's resources to achieve its overall goals and objectives.

Duties and Responsibilities

• Coordinate preparation, approval by the Audit Committee and implementation of annual audit plans.
• Ensure proper interpretation of financial policies for sound auditing practices and control,
• Responsible for coordination of the Audit department's activities, including staff training and development.
• Liaising with external auditors and ensuring implementation of their recommendations.
• Developing and updating the Internal Audit and Audit Committee Charters and ensuring they are duly approved.
• Review the effectiveness of the risk management system and strategies, and make appropriate recommendations.
• Review: the adequacy of internal policies, procedures and processes to ensure necessary and sufficient internal controls are in place.
• Make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management's response and implementation.
• Implement the annual audit plan and present a report to the Council Audit Committee quarterly.
• Ensure compliance with sound internal audit principles, relevant statutes, government policies and best practices.
• Staff management including ensuring target setting, performance evaluation, mentoring, training and development of staff in the department.
• Carry out special assignments including investigations and recommend controls to mitigate risks.
• Designing and coordinating the execution of an annual audit plan in compliance with conventional audit guidelines and best practices,
• Maintain Audit working files to ensure working papers are complete and available audit evidence fully supports audit opinions and recommendations.
• Receive and review external auditor's reports and management responses thereto including the actions taken to address material issues raised.
• Review the University’s operations on various compliance with the relevant statutes, policies, rules, regulations, administrative government circulars and guidelines.
• Ensure proper preparation of audit reports, presentation of the same to the Audit & Compliance Committee every quarter and implementation of audit recommendations.
• Providing secretariat services to the Audit, Risk and Management Committee of Council.

Requirements for Appointment (Qualifications, Skills and Experience)

For appointment to this position the ideal candidate MUST have: -

• Bachelor’s Degree in Commerce and a Master's Degree (Accounting/ Finance) or equivalent from a recognised institution.
• CPA(K) or its equivalent
• At least ten (10) years of working experience as an Internal Auditor, five (5) of which must have been in a senior management position
• ICPAK Membership or its equivalent
• Knowledge of Computerized Information Systems Audit (CISA)
• Must be computer literate
• Exemplary work performance
• Must have undergone leadership training lasting not less than six (6) weeks from a recognized institution;

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ADVERT NO.: UOE/IA/TAI/02/2024

Remuneration: Basic Salary Scale: KSh.108,714.00x4,250.00 - KSh.117,213.00x KSh.4,250.00 - KSh.129,962.00 x KSh.4,250.00 - Ksh.142,712.00 x KSh.4,250.00 - Ksh.155,461.00; and House Allowance of Ksh.55,286.00.

Job Purpose:

Carrying out internal audit assignments as per the internal audit work plan to ensure compliance to university regulations, policies and statutory requirements to facilitate achievement of the University set objectives.

Duties and Responsibilities

• Reporting to the Senior Internal Auditor, the Internal Auditor I shall assist in planning and execution of audit engagements to meet deadlines and complete engagement plans set for specific periods.
• Participate in development of audit manuals through the gathering of relevant information and procedures to provide a reference for audit assignments.
• Oversee audits in and through the University Enterprise Resource Planning (ERP) system to ascertain the adequacy of systems.
• Monitor and evaluate the effectiveness of the University Risk Management system in order to ascertain its efficiency in risk mitigation
• Review operational information and financial statements to verify their reliability and compliance to accounting standards.
• Oversee verification of methods used to safeguard the institutions assets to establish their adequacy and verify their existence.
• Supervise the review and verification of cash/ revenue collections to ascertain accuracy and immediate banking
• Coordinate the cost-benefit analysis of all income generating units (IGUs) to advice management on viability and expansion where applicable.
• Oversee bank reconciliations of specified bank accounts to confirm the accuracy of both cashbook and bank balances
• Report receipt of procured goods and services to ensure compliance to procurement and disposal regulations
• Supervise payroll audits and compare subsequent months to any report variations to validate salaries and wages paid.
• Participate in verification of all University payments to ensure accuracy and com- pliance with financial policies and requirements.
• Assist in preparing the departmental budget for the ensuing fiscal year to facilitate the acquisition of required items
• Supervising the checking and verification of departmental vote books and budgetary control to ascertain compliance to procurement plan and budget
• Verify physical stock levels at the end of the financial year to certify the accuracy of stock balances.
• Ensure analysis usage of work ticked and fuel cards to ascertain proper recording of trips and mileage covered.
• Prepare audit reports on assigned areas for implementation and decision making.

Requirements for Appointment (Qualifications, Skills and Experience)
For appointment to this position the ideal candidate MUST have: -

• At least five (5) years relevant work experience.
• Bachelor of Business Management/ Administration (Accounting, Finance) or its equivalent from a recognized institution.
• Master's degree in Business Administration (Accounting, Finance) or its equiva- lent from a recognized institution.
• CPA (K) or ACCA (Finalist).
• Membership registration with ICPAK or any other relevant professional body.
• Continuous Management training lasting at least not less than Four (4) weeks from a recognized institution.
• Proficiency in computer applications.