Vacancies at Tatu City Limited

Tatu City is seeking to hire a Procurement Lead to spearhead the procurement strategy and planning. This role involves developing and implementing project-specific procurement strategies, conducting market research, and managing a vendor database. The Procurement Lead will also oversee the tendering process, negotiate contracts, and ensure supplier compliance while maintaining meticulous records and providing regular status reports.

Procurement Strategy & Planning:

• Develop and implement the project-specific Procurement Strategy and Plan, ensuring alignment with the overall project schedule and budget.
• Conduct market research and analysis to identify suitable suppliers and subcontractors, both locally and internationally.
• Establish and manage a comprehensive database of pre-qualified, approved vendors and subcontractors.
• Work closely with the design and construction teams to develop clear and detailed scopes of work and specifications for all procurement packages.

Tendering, Negotiation & Contract Award:

• Lead the end-to-end tendering process, including the preparation of tender documents (RFIs, RFQs, RFPs), and issuance to bidders.
• Manage all communications and clarifications with tenderers during the bidding period.
• Lead the technical and commercial evaluation of all bids, ensuring a fair and transparent process.
• Act as the lead negotiator on all commercial terms, conditions, and pricing to secure the best possible value for the project.
• Prepare detailed recommendation for award reports and finalize contract documents for execution.

Supplier & Contract Management:

• Serve as the primary point of contact for suppliers and subcontractors on all commercial and contractual matters.
• Monitor supplier performance to ensure compliance with contractual obligations, quality standards, and delivery schedules.
• Manage the procurement and delivery of long-lead items to ensure they are available in line with the construction program.
• Work with the project team to resolve any supplier-related issues or disputes.

Compliance & Reporting:

• Ensure all procurement activities are conducted with the highest level of integrity and are in full compliance with company policies and ethical standards.
• Maintain meticulous records of all procurement activities, from tendering to contract award and close-out.
• Prepare and present regular procurement status reports to the Project Manager, highlighting progress, risks, and key commercial insights.

Requirements

Skills and experience

• A bachelor’s degree in supply chain management, Quantity Surveying, Law, Business, or a related field.
• Professional Certifications: Professional qualification from the Chartered Institute of Procurement & Supply (CIPS) or an equivalent body is essential.
• Experience: A minimum of 10-15 years of progressive experience in a strategic procurement role within the construction industry.
• Industry Background: Must have extensive experience working for a major international main contractor or developer. Proven track record of procuring high-value packages for large-scale building projects (e.g., main contractors, facades, MEP systems, finishes, FF&E) is mandatory.
• International Exposure: Demonstrable experience in managing international procurement processes and complex global supply chains.
• Contractual Knowledge: Expert knowledge of construction contract forms (e.g., FIDIC) and strong contract administration skills. Proficiency with ERP systems (e.g., SAP) is advantageous.

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Key Responsibilities

Shop Drawing & Submittal Management:

• Lead the detailed technical review of all mechanical shop drawings submitted by the contractor, including HVAC plant room layouts, ductwork and piping schematics, riser diagrams, fire protection layouts, and plumbing/drainage details.
• Meticulously check shop drawings against design drawings (P&IDs, layouts) and specifications to ensure complete compliance with the design intent, equipment schedules, codes, and standards.
• Manage the formal review and approval process for all mechanical material submittals, including datasheets for chillers, AHUs, pumps, fans, pipes, valves, and insulation.
• Lead the coordination of mechanical shop drawings with structural (e.g., builder's work, penetrations) and architectural (e.g., ceiling voids, plant room access) submissions to proactively identify and resolve all interface clashes.

Technical Coordination & Information Control:

• Manage the Request for Information (RFI) process for all mechanical matters. Ensure RFIs from the contractor are clear, coordinate with the design consultants for responses, and ensure timely resolution and distribution.
• Act as the primary technical interface between the MEP design consultants and the contractor's technical team on all mechanical matters.
• Review and provide expert commentary on contractor-proposed Method Statements and Inspection and Test Plans (ITPs) for critical mechanical activities like heavy plant lifts, system flushing, and pressure testing.
• Review contractor-submitted mechanical calculations (e.g., pump head, static pressure, pipe sizing) to verify compliance with the design.

Documentation & Reporting:

• Maintain an organized and up-to-date register of all mechanical drawings, specifications, shop drawings, RFIs, and material submittals.
• Ensure that the site construction team is always working with the latest, fully coordinated, and approved-for-construction versions of all mechanical documents.
• Assist in the compilation of the final as-built drawings and records, ensuring they accurately reflect all mechanical changes and deviations.

Requirements

Skills and Experience

• Education: A bachelor's degree in Mechanical Engineering from an internationally recognized university is essential.
• Professional Certifications: Professional Chartership (CEng, P.E., or equivalent) is highly advantageous.
• Experience: A minimum of 10-15 years of post-qualification experience, with significant time spent in a technical office or design-related role for a main contractor or engineering consultant on large-scale building projects.
• Industry Background: Must have extensive experience working for a majorinternational main contractor or a large MEP subcontractor in a technical office capacity.
• International Exposure: Demonstrable experience in a technical office environment on major international high-rise or mixed-use projects is essential.
• Technical Proficiency: Expert-level ability in reading, interpreting, and reviewing complex mechanical drawings (P&IDs, schematics, plant layouts). Expert knowledge of HVAC (central chilled water), plumbing, drainage, and fire protection systems is required. High proficiency in AutoCAD and Revit MEP is mandatory.
• Codes and Standards: Strong working knowledge of international mechanical codes and standards such as ASHRAE, NFPA, SMACNA, and CIBSE.