Procurement Specialist & Systems Analyst at Lake Turkana Wind Power (LTWP)

Job Summary

To strengthen procurement scalability, control and visibility through high-quality data, reliable analytics and system-enabled workflows through optimization of SAP Business One procurement process and lead procurement data, user and process readiness for the future ERP and SAP Ariba transformation. The Procurement Analyst is responsible for ensuring that procurement data, processes and system workflows are accurate, controlled and fit for purpose. The role serves as the key procurement data and systems interface between Procurement, Finance and IT and supports LTWP’s transition to a digitally enabled Source-to-Pay environment.

Job Details

Procurement Master Data Governance

• Maintain and enforce procurement master-data standards for vendors, items/materials, categories and pricing, ensuring data is complete, accurate, consistent and compliant with approved requirements.
• Lead vendor and item master-data cleansing, validation and duplicate prevention to improve data quality and support ERP upgrade and migration readiness.
• Establish and maintain data governance controls, including mandatory fields, validation rules, approval requirements and controlled creation, modification and deactivation of master records.
• Accountable for procurement master-data integrity, quality standards, and system-level compliance. Holds functional control and verification responsibility to intercept, reject or return flawed master data entries and non-compliant transaction requests at the data entry level. This role exercises administrative gatekeeping and compliance monitoring, with formal approval authority, policy exceptions, and commercial commitments strictly reserved for the Head of Procurement and the approved Delegation of Authority (DoA) matrix.

Procurement Analytics, Spend Visibility & Reporting

• Develop and maintain procurement spend analysis covering supplier, category, site, project and cost-centre dimensions.
• Develop and maintain procurement dashboards and management reports that provide reliable visibility of spend by supplier, categories, site, project, cost centre, savings and procurement activity.
• Support Finance and Procurement in establishing reliable procurement spend baselines and tracking actual savings/value delivery.
• Develop exception reports highlighting unusual, non-compliant or potentially unauthorised procurement activity.
• Validate data accuracy and reconcile procurement reporting to Finance records where required.

Catalogues & Guided Buying

• Develop, maintain and continuously improve procurement catalogues for low-value and frequently purchased goods and services.
• Ensure catalogue information is accurate, current and aligned with approved suppliers, pricing and procurement arrangements.
• Analyse catalogue usage and identify categories where manual purchasing can be replaced by catalogue/self-service transactions.

Contract Repository & Procurement Compliance

• Maintain an accurate and accessible procurement contract repository.
• Capture key contract information, including supplier, category, contract value, effective dates, expiry dates and applicable purchasing arrangements.
• Monitor the linkage between purchase orders and applicable contracts/framework agreements.
• Identify potential maverick purchasing, purchases outside approved contracts and other procurement exceptions.

SAP Business One & Procurement Workflow Optimisation

•  Define, document and coordinate procurement requirements for approval workflows, purchasing controls, coding structures and reporting logic, working with IT and system administrators to implement approved changes.
• Document system requirements, process issues and improvement opportunities.
• Identify and implement opportunities to digitise and automate procurement processes across the Source-to-Pay cycle.
• Identify and eliminate manual, spreadsheet-based and offline procurement activities.
• Support the transition to system-based requisitioning, approvals, purchasing, contract management and reporting.
• Monitor adoption of approved digital procurement processes and escalate non-compliance.
• Maintain process documentation and system controls to ensure a consistent and auditable procurement process.

ERP Upgrade & Data Migration Readiness

• Support Procurement’s readiness for the ERP upgrade and future implementation of SAP S/4HANA and/or SAP Ariba.
• Lead procurement data cleansing activities under the direction of the Head of Procurement.
• Reconcile migrated data against source-system records and identify discrepancies.

User Training, Adoption & Continuous Improvement

• Develop simple “How to Buy” guides, process instructions and system user guides.
• Support training of procurement users and business stakeholders on approved procurement processes and system functionality.
• Use procurement data and user feedback to identify opportunities for continuous improvement.
• Promote adherence to procurement policies, approved buying channels and system-based processes.

Requirements

Qualifications

• Bachelor’s degree in Procurement & Supply Chain Management, Business Information Systems, Information Technology, Data Analytics, Finance, Business Administration or a related discipline.
• Professional qualification in procurement/supply chain such as CIPS and additional training or certification in ERP systems, data analytics, business intelligence, SAP or process automation will be an advantage.

Experience

• 4-5 years’ relevant experience in procurement, supply chain, procurement analytics, ERP support, master-data management, business analysis or a related environment.
• Demonstrated experience working with ERP systems, preferably SAP Business One or another SAP ERP environment.
• Experience in implementing or supporting digital procurement, eProcurement, workflow automation, catalogues or other system-enabled Source-to-Pay processes is highly desirable.
• Experience working with large procurement datasets and extracting, cleansing, transforming and analysing data.
• Demonstrated practical experience supporting an ERP implementation, upgrade, optimisation or migration, including data cleansing, data mapping, configuration requirements, testing, user acceptance testing and go-live readiness.
• Advanced Excel; Power BI or similar tools preferred.