Vacancies at The Center for International Health, Education and Biosecurity (CIHEB)

Job Summary

• The Program Manager (PM) brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports). The PM ensures constant engagement by/with different support departments to ensure timely support to the project team. The PM supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate working in close collaboration with the Director, KENPHIA II. Budget management is the PM’s responsibility for the specific project, and he/she must ensure that this goes together with a closely monitored log frame and work plan.

Roles and Responsibilities

Reporting to the Director, KENPHIA II, the Program Manager will;

• Ensure the planning, implementation, monitoring/evaluation and set targets as outlined in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; and alert the Director.
• Guarantee efficient program and financial management for the project in compliance with Ciheb Kenya’s model and donor regulations.
• In Collaboration with the Director, deliver quality project activities and ensure consistent reporting on the findings regarding impact/changes at the level of beneficiaries achieved through the project as well as ensure compliance per Ciheb Kenya and donor requirements.
• Develop a clear understanding of Ciheb Kenya’s KENPHIA II project and strategy to communicate the vision to the program team adequately – also ensure timely input/feedback by the team on strategic issues.
• Stakeholder engagement and Partnership at the national and county level, working closely with the various technical working groups alongside the KENPHIA Director and Technical Leads.
• Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring the documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E)
• Work closely with the operations team to prepare, monitor and implement financial and procurement plans to ensure timely delivery of the projects’ objectives.
• Work closely with both the team leads and operations team to deliver on planned project activities specifically support for meetings, trainings, and support for the field teams during the active implementation phase.
• Manages and evaluates the performance of the program management team
• Any other duties as assigned

Experience and Academic Qualifications

• Masters in Social Sciences, Public Health or equivalent
• Minimum of 5 – 8 years of experience in program management of which at least 3 years were at senior level supervising and/ or managing teams
• Extensive experience implementing Community-Based Programs and a solid understanding of integrated community health programs including HIV/AIDS.
• Experience engaging various stakeholders at a high level; national and county level.
• Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff.
• Ability to exercise sound judgment independently.
• Proficiency in MS Office suite.

Required Skills, Knowledge and Abilities

• Excellent Coordinator
• Ability to plan and work with minimal supervision
• Willingness to travel for fieldwork at regular intervals.
• Ability to foster teamwork
• Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization.
• High level of attention to detail and task orientation; ability to manage workload and deadlines.
• Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed

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Job Summary:

• The SI Lead will manage all monitoring, evaluation and learning and strategic information components of the program. S/he will be responsible for the design and implementation of monitoring, evaluation and reporting (MER) systems that document, report and enable timely use of results, as well as strengthen and use relevant national and county reporting systems. S/he will be expected to develop a strong monitoring and evaluation plan consistent with donor’s results framework, including appropriate indicators, baseline assessment plan/ data, targets and plan to evaluate performance and produce timely, accurate and complete reporting.  S/he will be responsible for the design and implementation of the learning agenda, as well as implementing key findings in the program in collaboration with the technical director.  S/he will coordinate the collection of data and conduct field visits for data validation, quality, and completeness of data sets. He will be responsible for building the capacity of the supported facilities, county health team and project staff in collecting, utilizing, and disseminate data as well as ensuring harmonization of all data.

Duties and Responsibilities:

• Oversee, implement and monitor all monitoring and evaluation activities for the program.
• Develop a robust strategic information approach that can track the immediate and intermediate effects of program activities, including changes in knowledge, attitudes, responsiveness, data use and technical assistance demand.
• Design and implement an M&E system capable of timely tracking performance and using the data to adjust implementation for optimal performance
• Conduct training and workshops related to M&E for program, county, sub-county and facility teams
• Ensure timely reporting of supported activities to county, MoH and donor through DHIS2 and DATIM
• Scale up use of HMIS systems for HIV including eHTS, KenyaEMR
• Work with PI/PD/Senior Technical Advisor to establish networks for collaboration between CDC, other stakeholders and donors, academia, research institutes, and other CDC funded programs in country
• Work with PI/PD and technical team in developing program goals and objectives as well as MER tools and strategies and synthesize data to inform the decisions on project performance
• Provide regular reports on the status of implementation against the project goals and objectives to PI, PD, Senior Technical Advisor and CDC and other program managers as required.
• Collaborate with the project team in identifying project activities, processes and outcomes for documentation and sharing lessons learned and best practices
• Collaborate with MOH M&E department, Health informatics and Data warehouse to create platform for dialogue, data sharing, and addressing key M&E issues within MOH
• Strong understanding of Kenya health information systems, and issues related to data (e.g. data security; tracking through the cascade etc.) on key and priority populations

Job Specification:

• Master of Science in Epidemiology and/or Statistics with 10 years of experience in international health programs, at least 5 of which are with PEPFAR-funded programs and 3 of which are CDC-funded.
• Proven expertise in quantitative and qualitative methodologies, evaluation and implementation research, health information systems, reporting, data quality assessments, data analysis, and presentation.
• Must have prior experience in capacity building, such as developing content, planning, and facilitating trainings and providing technical assistance.
• Preferred familiarity with adult learning principles/techniques and demonstrated ability to design and facilitate learning opportunities for adults.
• Proficient in use of data management and analysis tools and advanced skills in MS Excel or statistical packages such SAS, SPSS.