Vacancies at Aga Khan University Hospital

Job Summary

With funding from Johnson & Johnson Foundation (JJF), Aga Khan University-School of Nursing and Midwifery (AKU-SONAM) convenes a nursing platform in collaboration with nursing stakeholders in Kenya to influence the image, self-concept, and professional identity of nurses in the Kenyan context. The project also includes a knowledge generation component that is implementing an initial assessment of the ecosystem to identify strengths and gaps related to the project’s expected results among other assessments.

The scope of this work includes logistic and administrative support, budget tracking and report and minute writing. The incumbent will report to the Program Manager and Dean, School of Nursing & Midwifery, East Africa.

Responsibilities

• Manage and facilitate flow of essential project information.
• Assist in tracking project performance and report, monitor and follow up on project activities.
• Support the Project Manager to prepare periodic project reports based on accurate and evidence-based data/information.
• Support the program team to record and analyze monitoring data for reporting and timely communicate the results of analysis to inform programme decision making.
• Support the Monitoring and Evaluation team in the tracking of outcome of activities evidenced by accurate data to enhance quality of reporting.
• Support desk research and literature review.
• Jointly with stakeholders develop action plans to address gaps to ensure success of the project.
• Collaboration with variety of departments and stakeholders to achieve key outcomes.
• Assist in the administrative and logistic preparation of various project events (meetings, workshops, seminars)
• Assist in Preparation of background documents, reports and minutes writing for meetings.
• Maintain project calendar and milestones.

Qualifications

• Bachelor’s degree in Nursing, Project Management, Public Health or Development Studies
• Minimum 4 years’ experience working in health systems related projects.
• Demonstrable experience in planning and organizing workshops or seminars.
• Strong written communication skills: ability to write clear, structured, articulate, and persuasive high quality grant proposal narratives and project reports.
• Advanced computer skills in the Microsoft Office applications, including Word and Excel.
• Ability to work with various stakeholders to gather the information and data necessary for writing an organized and appealing narrative report.
• Strong editing skills - excellent spelling and grammar
• Excellent interpersonal and organizational skills, including handling stressful situations and time-sensitive results.
• Flexibility, willingness to learn and grow professionally.

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Job Purpose:

Reporting to the Regional Director, Human Resources, the Human Resource Information Systems (HRIS) Manager will play an integral role management of the HR systems including processing employee data and producing HR-related reports and analytics. He/she will ensure compliance with relevant AKU, local, and national regulations. In addition, he/she will support to design and implement HR applications and will ensure that our HR Information Systems meet our business needs and are functional and cost-effective.

Key responsibilities:

Improve and maintain HRIS systems:

• This includes identifying the HR processes that need to be automated, and in coordination with the AKU IT structures ensure implementation and configuration of the system to meet the organization's requirements.
• Designs the HR early warning system to catch up with unhealthy trends in the organization.
• Runs regular audits over HR data and reports issues to be corrected.
• Collaborate with our IT staff to perform regular tests and upgrades to our HRIS.
• Ensure changes and updates to employee data is correct and up to date.

Manage HRIS Data:

• Maintains the HR Data Model and ensures that just one source of master data exists for each HR Process
• Designs the HR data privacy policy and sets rules for the data access to different HRIS modules.
• Ensure integration of our employee data to appropriate payroll systems to ensure correct and timely payment of employee remuneration.

Provide reports and analytics:

• Supports other HR Specialists by designing customized reports and providing source data
• Runs the strategic HR reports and comments on the most important trends
• Participates in various HR Projects and delivers the source data for analysis to the project team

Administer HRIS systems:

• Designs training courses for HR Administrators regarding basic rules for data entry and data maintenance in Human Resources
• Oversee the daily operation of our HR Information Systems
• Process employee data like leaves, wages, and working hours.
• Ensure correctness of new hires and enter information including contact details and job titles.
• Generate ad-hoc reports (for example, reports on turnover, hiring costs, and benefits)

Compliance

• Ensure compliance with Data Privacy/ GDPR and other data protection regulations.
• Design manuals and document data processing procedures
• Collect necessary data for institutional and compliance reporting.

Qualifications and skills required:

• BSc in Information Systems, Computer Science, Human Resources Management or related degrees
• An additional diploma in Computer Science will be an added advantage.
• Work experience as an HRIS Manager or similar role with hands-on experience with HR database administration
• Familiarity with PeopleSoft and/or payroll systems and ATS
• Good analytical skills with ability to collect, organize, and interpret data to identify trends, patterns, and outliers. 
• Able to plan and prioritize on deliverables and follow up to ensure goals are achieved.
• Act as a role model for the institution's values and behaviors and be self-disciplined in allocating and utilizing their time.
• Able to maintain own continuous professional development (CPD) and knowledge of ‘best practice’ in the administration area.

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Job Summary

We are looking to hire six (6) Research Assistants who will assist with assessments and nursing care to study participants in various studies within the Institute for Human Development (IHD). The data collection will take place within the hospital facilities and schools. The Research Assistants will be expected to work with the hospital and school members of staff to ensure data collection and recruitment, while observing adherence to standard operating protocols for the specific studies and school and hospital requirements.

The successful candidates will have a high level of responsibility for ensuring adherence to standard operating protocols and ethical regulations of the study, while ensuring that the collection of phenotype and biological samples runs smoothly.

The initial contract will run for one year and may be renewed on need basis.

Responsibilities

• Assist with nursing and medical care particularly for people visiting neurodevelopmental and neurological outpatient clinics;
• Screen and identify eligible participants among children at homes, schools and hospitals;
• Provide information, education and support to families or guardians of potentially eligible research participants;
• Administer the informed consent process for the AKILI study;
• Assist in collection of sociodemographic and phenotype data, using research electronic data capture software;
• Assist in collection of blood and saliva samples for genetic studies, while ensuring proper storage and transport; and
• Foster good working relations with hospital’s nursing and clinical team and be willing to participate in continuous medical education (CME) activities in mental/neurological health care.

Requirements

• A Diploma in Nursing, Psychology or Clinical Medicine with a current registration with the relevant professional bodies; 
• Research background will be desirable;
• At least 2 years’ experience in clinical care/ nursing or research studies;
• Flexible – able to work extra hours when needed;
• Able to work with vulnerable populations such as those with neurological or mental health disorders; and
• Experience of care for children and adolescents with behavioural or neurological disorder.