Jobs at Q-Sourcing Servtec Group

Job summary:

Reporting to the HOD Confectionery, the Production Supervisor-Confectionary oversees all processes in production and packing, including inventory control, to ensure that the final product meets the quality standards established by the company and meets the numbers required by the market.

DUTIES & RESPONSIBILITIES:

• Champions shift meeting at the beginning of the shift while ensuring any arising issues are dealt with or forwarded to the relevant persons
• Create and communicate a production plan for the day if in the first shift
• Oversees the production process by following up on performance of each stage of the process until the final product is ready
• Accurately feeding of production, packing and inventory transfer data on SAP
• Write an accurate production report at the end of the shift on the preferred company platform
• Enter data for accurate yield calculation on the yield document
• Mark the daily register for all staff and report any absenteeism to the HOD
• Ensure all production, packing and finished goods records are filled in per shift and filed. Any abnormalities must be reported immediately to the HOD
• Ensure any damages are recorded, rejected and placed into the non-conforming area
• Follow department procedures for preparing, storing, rotating, and stocking of raw material and final products i.e., FIFO principles apply.
• Ensure that all equipment is used as per the SOP provided
• Follow and comply with established internal and external procedures, including Weights and Measures, Health and Sanitation, and Food safety work practices, hygiene standards as per company policy and SOP’s
• Ensure all items received and dispatched are accompanied with the correct documentation in accordance with the departmental SOPs. i.e., invoices, Certificate of Analysis, stock transfer documents, delivery notes, etc.
• Ensure all staff are in clean appropriate PPE (Personal Protective Equipment)
• Co-ordinate/ carry out daily and monthly stock takesof raw materials, packaging material and finished goods
• Ensure the bulk warehouse is always locked and issue requirements to production as needed
• Perform random checks on finished goods to ensure compliance with Weights and Measures as well as labelling and dating
• Ensure all raw material and packaging material batch numbers are recorded in the Kitting Area to ensure compliance with traceability
• Handle minor misconducts by employees in accordance with company policy and refer all gross misconducts to the HOD.
• Any other duties deemed relevant by the management

Key Performance Indicators

• Damages
• Cleanliness of equipment and the bakery.
• Yield targets
• Zero shrinkage (Loss)
• Consistent quality of products
• Customer complaints
• FIFO principles being followed

KNOWLEDGE, SKILLS, AND EXPERIENCE:

1. Diploma in Food Tech/Science, Baking or similar
2. KCSE Certificate (C Plain and above)
3. At least 2 years working in a bakery setting
4. Preferred HACCP certified
5. Preferably previous supervisory experience
6. In depth knowledge of bread and confectionery production process
7. Excellent food safety knowledge
8. Excellent mathematical & recording abilities
9. Self-Motivated
10. Keen eye for detail & accuracy
11. Excellent communication & interpersonal skills
12. Unmatched organizational and problem-solving Skills
13. Super team player
14. Quick, innovative thinker

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ESSENTIAL DUTIES:

1. Preventing any claim from the EPC Contractor linked to failure of performance of the Owner’s obligations in due time.
2. Detecting any request (Operator, Authority, and Owner’s Engineer) that could open a ground to claim due to deviation to the EPC contract and to take step to mitigate such risk with the Site Manager as required.
3. Coordinating the contractual management of the EPC through the Owner and Owner’s Engineer teams. This includes detecting and notifying the items that can be used against the EPC contractor to balance potential future claim and making sure (over the Project and at site) that sufficient records is taken around the elements that can be subject of claim from the EPC contractor, to facilitate the further related analysis and negotiation.
4. Ensuring that our client’s O&M team is satisfied with the plant and has received all necessary documents and training for the operation of the power plant.
5. Helping the site team to coordinate the establishment of the punch items lists with the involved entities (Operator and the Authority).
6. He works in very close cooperation with the Construction Director who is the Contract Manager for the EPC Contract and helps him strongly in this role.

In particular, the Site Engineer:

• Monitors and supervises the design review with sight to:
• Compliance to the review time.
• Incorporation of Operator and GDC comments and inputs for the power plant. The Site Engineer is a key interface between these two parties and the Owner’s Engineer and the EPC Contractor.
• Keeping organized records of the design review and of the agreements made with the Authority regarding any aspect of the Project.
• Reviewing the compliance of the comments received from the Operator and from the Authority to the EPC Contract and negotiate them as required (under cover and if necessary, with the help of the Site Manager or Construction Director) to avoid any deviation to the EPC Contract in the comments,
• Detecting any EPC contractor deviation to the EPC contract that shall be highlighted for further use.
• Monitors and supervises the manufacturing process on base of the EPC Contractor reporting, of the Owner’s Engineer reporting and follow up the factory inspections and the factory acceptance test with objective to:
• Monitoring the timing for the manufacturing on base of the EPC Contractor’s reports and of the Inspection and FAT report, to detect any deviation in the manufacturing schedule which could jeopardize the arrival of components at site.
• Ensuring that the Authority is attending to all the FAT they want to.
• Checking if any reported NCR can jeopardize the delivery of components to the site.
• Monitors and supervises the transport of equipment to site, on base of the EPC Contractor reports and of direct permanent contact with the EPC Contractor’s representatives during the transport phase, with sight to:
• Interfacing with the EPC Contractor and with the Insurer for the smooth delivery of insurance certificates at the time necessary for not jeopardizing the transport schedule. This includes recording the fulfilment of each party duties and reminders to insurance company as required for matching the timing objectives.
• Interfacing with the EPC Contractor and with the Insurer for setting up on time the potential “pre-shipment” inspections by Insurer’s representative.
• Interfacing with the EPC Contractor and the Insurer in case of transport accident, for making sure that no responsibility of the Owner can be put forward in case an insurance claim is not fully addressed.
• Supporting the Construction Accountant with the tax exemption process steps (e.g. verifying the relevant documents submitted by the EPC Contractor are complete and obtained within the required time frame).
• Liaising with the Site Manager and the Site team to capture all elements necessary to fulfil the key main responsibility. This covers:
• Assistance to the site team to properly record all the elements necessary to balance the content of any claim. This includes the grounds for claim (for example adverse weather or running plant operational requirement where exact materiality must be recorded) and the consequences of any event for which the contractor can be entitled to claim (number of staff idle, equipment affected, time duration, etc.). o Assistance to the Site Manager to prevent any event consisting of a breach or a deviation of the EPC Contractor’s obligation under the EPC Contract or an advantage not foreseen in the contract that can be used to balance any discussion.

Skills

1. Communication, especially relationship with colleagues & negotiation.
2. Good contacts in a team and easiness to report to his manager.
3. Good contract understanding (sensibility to each parties’ responsibilities and obligations).
4. Organized and rigorous.
5. Cross-cultural Awareness & Ethical Behavior.
6. Achievement Focused.
7. Curious and open eye.
8. Commercial Acumen.
9. Transaction Skills.
10. Report writing and Presentation Skills

Experience, Knowledge & Qualifications:

• A background in engineering (BS/MS engineering degree or substantial equivalent technical training), preferably electrical or civil engineering.
• Experience in power projects with an emphasis on project execution (construction & completion).
• Experience in the development & construction of power generating facilities. Preference will be given to candidates who have participated to thermal projects.
• Experience in EPC contract management, construction management, plant management, manufacturing, heavy industry, construction, or utilities.

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Job Role Description

We are looking for an Accountant to manage all financial transactions, which include but are not limited to; payroll processing, debtors, payments verification, tax, and liaising with statutory bodies and the bank.

KEY ROLES AND RESPONSIBILITIES

• Ensuring compliance with all tax matters, and other regulatory authorities and processing of the tax payments and returns.
• Handling monthly, quarterly, and yearly closing
• Ensuring accurate and timely processing of payments captured & tracked on accounting software and reporting all financial information done; weekly, monthly, quarterly, and end of the year.
• Manage payroll, by processing salaries, ensuring payroll and tax documents are accurate, and updating payroll files.
• Reviewing and reconciling the general ledger, identifying and thoroughly investigating any discrepancies, and taking the proper corrective actions to resolve them.
• Maintaining a monthly listing of the accounts payable and receivables and following up on customer payments and debt collection.
• Preparation of budget forecasts, monthly budget variance analysis, audit schedules, and supporting the organization during external audits.
• Process inter-group transactions

QUALIFICATIONS AND EDUCATION REQUIRED

• Bachelor’s Degree in Accounting or a related area of study.
• Certified Public Accountant (CPA)or ACCA.
• Member of The Institute of Certified Public Accountants of Kenya (ICPAK) will be an added advantage
• Minimum 3 years experience as an accountant in a busy environment.
• Excellent knowledge of accounting procedures, principles, and reporting standards as well as creating financial statements.
• Hands-on experience with accounting software like QuickBooks will be an added advantage
• Proficiency in MS Excel skills including pivot tables and VLOOKUP’s
• Experience with general ledger functions and the end-of-the-month or end-of-the-year close process.
• Strong attention to detail and good analytical skills