Openings at Q-Sourcing Servtec Group

Job Purpose:

The Projects- Port Supervisor assists in planning the sequence of loading and unloading cargo from ships, and placement of cargo in the yard. He/She is also responsible for the deployment of manpower for each shift. Supervises lashing operations, ensures that cargo is secured on vessels, berths and unearths vessels, carries out wharf operations such as coning and deconing and assists in water bunkering operations. He/She supervises large-scale operations, and assists in resource planning. He/She oversees the deployment of manpower for each shift and uses IT systems and planning tools to ensure quality planning.

FUNCTIONS/KEY RESULTS EXPECTED:

• Allocate resources to carry out vessel loading and unloading plan.
• Conduct audits on compliance with Workplace Safety and Health (WSH) requirements.
• Deploy staff to match operational demands.
• Facilitate communication between the executive and working staff.
• Monitor vessel arrival and discharge to coordinate cargo loading and unloading.
• Oversee cargo handling operations.
• Perform daily planning on resource allocation (berths, yard and stowage planning).
• Propose workflow improvements to improve efficiency.
• Recommend initiatives to enhance vessel operations and productivity.
• Supervise lashing operations.

KEY CAPABILITIES AND EDUCATION:

• At Least Kenya Certificate of Secondary Education KCSE Grade or its equivalent.
• Physically fit.
• Good Communication skills.
• Port Related Experience
• Fork Lift Licence
• Crane Operator experience
• First Aid Course
• Warehousing/Logistics
• Diploma in mechanical engineering and or related courses is an added advantage

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Job Purpose:

To perform professional accounting work including preparing budgets, year-end financial reports and schedules; controlling expenditure, design & implementation of Internal control structures and Information Systems Audit towards business growth & profitability.

FUNCTIONS/KEY RESULTS EXPECTED:

• To provide accurate and timely financial service including setting and monitoring of budgets, forecasts, cash flow analysis, management and financial accounts and advice and support to inform decision making at all levels
• To ensure that the Directors are appraised of key financial issues that need to be discussed to enable them to fully understand the financial position of the company
• Responsible for all statutory reporting, compliance, annual accounts and VAT submissions
• Works with the finance team to develop finance policies and procedures and ensure that these are being consistently followed - including customer and supplier contracts, purchase orders, credit control, and ensuring timely invoicing by suppliers.
• Generate monthly management accounts highlighting performance versus budget, explaining variances, recommending solutions and implementing relevant control measure to keep the company on track towards its annual target and strategic plan.
• Ensure bank reconciliations are done and any variances ironed out, suppliers paid on time, customers pay on time etc.
• To manage the annual & internal audit process in conjunction with the appointed auditors to ensure statutory accounts are produced within the required timelines, and ensure that audit management letter recommendations are addressed and implemented 30 days from audit closure.
• Manage debt collection effectively.
• Assess and report on the overall business risk, keep a business risk register and have controls in place to limit the risks, ensure business risks are insured at all times.
• Manage the finance department and manage performance and departmental development through coaching and mentoring.
• Athere is transactional completeness on a daily basis on the ERP system, checking for accuracy and timely postings.
• Ensure that the production ERP is capturing the correct tariffs in terms of pricing/costs movements
• Ensure high level of discipline within the team and enforce disciplinary measures are taken where applicable.
• Any other duties that may be assigned by your Supervisor

KEY CAPABILITIES AND EDUCATION:

• Bachelor’s Degree in Finance or Accounting
• Must have a CPA-K
• Minimum of 5 years of experience in a similar role preferably in an Oil and Gas industry.(Audit experienced will be an added advantage)
• Ability to manipulate large amounts of data
• Proven knowledge of bookkeeping and accounting principles
• High attention to detail and accuracy
• Good leadership skills with the ability to direct and supervise
• Excellent communication skills

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Job Purpose:

To perform a wide range of activities including oversight and preparation of monthly financial statements and refinement of the company’s accounting and finance infrastructure. The controller should have a strong understanding and experience in trucking, logistics or the supply chain environment. This opportunity offers tremendous growth potential and the ability to make an impact that is felt throughout the business.

FUNCTIONS/KEY RESULTS EXPECTED:

• Drive the company’s financial planning.
• Develop, maintain, document and oversee the appropriate policies, procedures, and systems to assure that the company has proper accounting records and controls in place.
• Ensure the company has systems and overall business processes that will improve the effectiveness of the entire organization.
• Prepare reliable, current and forecasting reports. Ensure financial statements are issued accurately in accordance with GAAP and agreed upon schedules.
• Perform risk management by analyzing the organization’s liabilities and investments.
• Ensure cash flow is appropriate for the organization’s operations.
• Oversee and support the accounting team with dynamic leadership that creates an environment of trust and productivity.
• Strategize with the members of the Executive Management team.
• Advise on long-term business & financial planning.
• Manage vendor relationships.
• Analyze trends in the business against identified metrics and KPIs in order to provide recommendations to cross-functional leadership team members.
• Set up and oversee the company’s finance IT system.
• Bring new ideas, best practices and creative perspectives to the team to drive efficiencies, improvements and impacts to the bottom line.

KEY CAPABILITIES AND EDUCATION:

• Bachelor’s Degree in Accounting, Finance and / or Economics
• MS/MBA is a plus
• 5 years of prior Accounting / Finance experience
• 5 years of prior Leadership and / or Management experience
• Proven experience as a financial Controller, Finance Officer and / or relevant role
• Prior Logistics, Supply Chain and / or Transportation experience
• Excellent knowledge of data analysis and forecasting methods
• Proficient in the use of MS Office and financial management software (e.g. QuickBooks)
• Ability to strategize and solve problems
• Strong leadership and organizational skills
• Excellent communication and people skills
• An analytical mind, comfortable with numbers
• CPA- K preferred

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Job Role Description
Responsible for carrying out Data Entry related to Physical Records Management, Electronic Records Management, Media Vaulting and Fixed Asset management

Roles And Responsibilities

• Data Capture of boxes / files /Media as per the Company Policies & Procedures.
• Coordinates information creation, receipt, storage, retrieval and dispositions
• Ensures security and preservation of records.
• Ensures Confidentiality of records

Qualification Required

• O-level certificate
• Certificate or Diploma is an added advantage
• Good English
• Computer literacy.

COMPETENCIES

• Conceptual thinking &innovation
• Achievement driven
• Organization commitment
• Customer service orientation
• Integrity
• Relationship building
• Leadership
• Team work
• Flexibility
• Initiative
• Hard Working

Skills

• Time management
• Email communications
• MS Office packages

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Key Roles And Responsibilities

• Tracking of vehicle locations by GPS system.
• Monitoring vehicle driver performance (50-plus vehicles).
• Monitoring repairs management system using the GPS system.
• Ensuring strict compliance with company regulations by all drivers.
• Identifying on-road exceptions and taking immediate remedial action.
• Co-coordinating and responding to emergency situations regarding usage of the fleet.
• Liaising with, operations personnel and management.
• Developing and presenting daily management reports.
• Entails shift work (day/night).

QUALIFICATIONS AND EXPERIENCE:

• Bachelors’ degree in computer science, Information Technology, Software Engineering, and Information Systems
• Minimum of 3 years work experience in a similar field and position.
• Excellent communication skills Analytical self-starter.
• Excellent IT skills.
• Good geographic knowledge of East Africa.
• Road transport background preferred.
• Post graduate training in Cisco, IT and or software engineering

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Job Summary

Oversee Maintenance of all factory mechanical machines, equipment, and other installations through preventive maintenance programs according to laid down schedules, specifications and following established procedures

Duties & Responsibilities

The position shall perform the following responsibilities that shall include but not limited to:

• Receives Job Card from the Workshop Supervisor and start work allocated.
• Check and compare the Job Card details that have been recorded.
• Records the starts and end time on each assignment.
• Reports any observations (problems) not included in the Job Card.
• Returns all unused spare parts removed from the vehicles and ensures that old parts are delivered to the Customer.
• Informs Workshop Supervisor on completion of assigned tasks in the Job Card and handover the key.
• Reports beforehand any reasons for delay of assigned tasks.
• Ensures that allocated working bay is always clean.
• Keeps all vehicles that may have delayed in repairs off the Working Bay.
• Keeps good custody of all assigned tools.
• Always ensure safety precautions at the workshop.

QUALIFICATIONS AND EXPERIENCE:

• Diploma in Auto Engineering or related field; ICT Literate.
• Four (4) years’ experience as Senior Mechanic; Extensive knowledge of trailer mechanics.
• Good communication and interpersonal skills; Result oriented with analytical, problem solving and organizational skills. Should be of high integrity and professional, Strong computer skills.
• Should have a valid driving permit.

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Job summary:
The experienced electrician will evaluate, assemble and maintain electrical systems. The electrician will identify potential problems in electrical systems and correct.

Key Roles And Responsibilities

• Assemble, install, test, and maintain electrical or electronic wiring, equipment, appliances, apparatus, and fixtures, using hand tools and power tools.
• Diagnose malfunctioning systems, apparatus, and components, using test equipment and hand tools, to locate the cause of a breakdown and correct the problem.
• Connect wires to circuit breakers, transformers, or other components.
• Inspect electrical systems, equipment, and components to identify hazards, defects, and the need for adjustment or repair, and to ensure compliance with codes.
• Advise management on whether continued operation of equipment could be hazardous.
• Test electrical systems and continuity of circuits in electrical wiring, equipment, and fixtures, using testing devices such as ohmmeters, voltmeters, and oscilloscopes, to ensure compatibility and safety of system.
• Maintain current electrician's license or identification card to meet governmental regulations.
• Plan layout and installation of electrical wiring, equipment and fixtures, based on job specifications and local codes.
• Direct and train workers to install, maintain, or repair electrical wiring, equipment, and fixtures.
• Prepare sketches or follow blueprints to determine the location of wiring and equipment and to ensure conformance to building and safety codes.
• Use a variety of tools and equipment such as power construction equipment, measuring devices, power tools, and testing equipment including oscilloscopes, ammeters, and test lamps.
• Install ground leads and connect power cables to equipment, such as motors.
• Perform business management duties such as maintaining records and files.
• Repair or replace wiring, equipment, and fixtures, using hand tools and power tools.
• Work from ladders, scaffolds, and roofs to install, maintain or repair electrical wiring, equipment, and fixtures.
• Place conduit (pipes or tubing) inside designated partitions, walls, or other concealed areas, and pull insulated wires or cables through the conduit to complete circuits between boxes.
• Construct and fabricate parts, using hand tools and specifications.
• Fasten small metal or plastic boxes to walls to house electrical switches or outlets.
• Provide assistance during emergencies by operating floodlights and generators, placing flares, and driving needed vehicles.

QUALIFICATIONS AND EXPERIENCE:

• Diploma in Electrical / Electronic Engineering or any other related field
• At least 2 years’ experience.
• Experience from a logistics industry is an added advantage
• Attention to detail
• Good time-management skills
• Great interpersonal and communication skills
• Well organized and self-driven

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Job summary:Job summary:
The company is searching for a very proactive and extremely detail oriented personal assistant with excellent interpersonal skills and very strong work ethic. The position will primarily provide comprehensive assistance to the General Manager i.e responsible for a wide variety of administrative support duties.

Key Roles And Responsibilities
Responsibilities :

• Assist the Manager in timely management of communications: Including written, telephone and emails.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses and written replies.
• Assist in the management and organization of the GM’s calendar by scheduling appointments, meetings, engagements and daily activities.
• Manage and coordinate travel for the General Manager.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email and visitors.
• Prepare agendas, attend meetings and transcribe correspondence from handwritten notes.
• Greet and check in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Light cleaning and organizing
• Liaising with official bodies, customers and suppliers
• Organize meetings, events, conferences & trainings

Key skills:

• Excellent oral & written English communication skills
• Ability to work with company-specific software
• Proactive approach to problem-solving
• Ability to multitask & work under pressure
• Strong time-management and organization skills
• Discretion, honesty & trustworthiness
• Attention to detail & result oriented
• Team player

QUALIFICATIONS AND EXPERIENCE:

• Minimum of a bachelor's degree/Diploma in a business related field.
• Proven experience as a Personal or Administrative Assistant
• In depth understanding of Office 365 (Word, Excel, Outlook …) & internet
• Endorse the values of the client.
• Experience in Logistics Industry is preferred

The company is searching for a very proactive and extremely detail oriented personal assistant with excellent interpersonal skills and very strong work ethic. The position will primarily provide comprehensive assistance to the General Manager i.e responsible for a wide variety of administrative support duties.

Key Roles And Responsibilities

Responsibilities :

• Assist the Manager in timely management of communications: Including written, telephone and emails.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses and written replies.
• Assist in the management and organization of the GM’s calendar by scheduling appointments, meetings, engagements and daily activities.
• Manage and coordinate travel for the General Manager.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email and visitors.
• Prepare agendas, attend meetings and transcribe correspondence from handwritten notes.
• Greet and check in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Light cleaning and organizing
• Liaising with official bodies, customers and suppliers
• Organize meetings, events, conferences & trainings

Key skills:

• Excellent oral & written English communication skills
• Ability to work with company-specific software
• Proactive approach to problem-solving
• Ability to multitask & work under pressure
• Strong time-management and organization skills
• Discretion, honesty & trustworthiness
• Attention to detail & result oriented
• Team player

QUALIFICATIONS AND EXPERIENCE:

• Minimum of a bachelor's degree/Diploma in a business related field.
• Proven experience as a Personal or Administrative Assistant
• In depth understanding of Office 365 (Word, Excel, Outlook …) & internet
• Endorse the values of the client.
• Experience in Logistics Industry is preferred

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Job Purpose:
This position works within the Transport department where you will be escorting abnormal loads to our own sites and to external customers. You will be responsible for preparing the escorting vehicle and also for assisting the driver in checking the condition of the transporting vehicle and load before departure.

This role required you to have regular contact with site personnel/customers and provide exceptional customer service, while ensuring that the load you are escorting arrives at the delivery site safely.

FUNCTIONS/KEY RESULTS EXPECTED:

• Preparing the escort vehicle before use; advise of any defects and rectify as required
• Assist in loading transport vehicle and securing load
• Checking the condition of transport vehicle and load before departure
• Understand and comply with movement orders
• Positioning escort vehicle appropriately on the road to warn traffic of oncoming vehicle
• Respond appropriately to emergencies, incidents, unexpected situations and breakdowns
• Carry out post-operative checks to the escort vehicle/contents and advise of any defects
• To support transport operation by driving HGV’s when required
• Expect regular nights out during the working week
• Communicate effectively with all third parties

KEY CAPABILITIES AND EDUCATION:

• Full clean driving license
• Experience in heavy/abnormal load movements
• Good knowledge of the Kenya road network
• Excellent communication skills
• Calm approach to adverse situations
• Flexible approach to training

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Job Summary

This position’s main functions are to perform administrative work and provide senior managers with day to day administrative support .The successful candidate will also act as a point of contact between manager and internal/external clients.

Duties and Responsibilities:

• Screen, direct phone calls and distribute correspondence
• Ensure proper operation of department equipment; request maintenance assistance when necessary
• Maintain an orderly and clean work environment
• Verify monthly budget for accuracy; analyse monthly budget and adjusting as necessary: Investigate discrepancies and re-class entries accordingly.
• Bear responsibility and accountability for meeting departmental budget goals
• Exhibit quality by being accurate and thorough while continuously looking for ways to improve and promote quality
• Encourage safety procedures by using equipment and materials properly and report potentially unsafe conditions; oversee departmental adherence to these procedures
• Monitor & Meet with Finance department to discuss monthly bills & outstanding invoices.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by maintaining personal networks; participating in professional organizations.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• General administration – filing and storage of sensitive information i.e. schedule of documents stored in shelves provide general practice area assistance
• Follow up of all company policies, procedures & office systems, including stock & inventory management, shopping management etc.
• Dealing with incoming & outgoing correspondence (email, post, phone calls)
• Organize meetings, events, conferences & trainings
• Producing company documents (meeting minutes, reports, presentations)
• Follow up of enquiries & requests of customers and handling them when appropriate
• Manage & maintain diaries and making appointments
• Follow up of basic HR (staff schedules, absences)

Personal Attributes:

• Initiative
• Planning and organising
• Interpersonal savvy
• Excellent work Standards
• Flexibility

Skills:

• Organisational awareness
• Written Communication (verbal and written)-Able to express ideas clearly, produce documents that have appropriate organisation and structure, correct grammar and language such as report writing, writing minutes, preparing presentations
• Detailed Oriented
• Customer Service Driven
• Problem Solver
• Incorporate feedback and take/give direction well
• Team player with strong communication and presentation skills

Qualifications

• Minimum of a Bachelor’s Degree/Diploma in Business Administration or the related.
• Minimum of 3 years working experience in a similar role.