Vacancies at International Rescue Committee

Partnership agreements and subcontracts drafting

• Develop compliant sub-agreement templates based on the donors' rules and requirements (private and institutional donors), and leading the review process with Donor Compliance Specialists and IRC departments, as needed
• Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multi-lingual templates.
• In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions.
• Sub-agreements and subcontracts review and approval – private and statutory donors 
• Working through the OTIS system (i.e. grants management application system) and as per PEERS approval thresholds, review and approve:
• Escalated partnership packages, including due diligence documentation and the sub-award/partnership agreements, for compliance with IRC’s internal procedures;
• subcontracts and supporting documents for completeness and, if incomplete, work with teams to revise the submission accordingly.

Advice, mentorship and capacity-building 

• Ensure overall compliance to IRC systems and policies by providing direct day-to-day support and assistance on the development, review, and execution of subcontracts and sub-grant agreements. Act as a compliance focal point for partnerships under private funding, and other statutory donors, by providing guidance and advice on the processing/implementing of PEERS, IRC internal policies and sophisticated donor rules and regulations.
• Build IRC staff knowledge and provide mentorship on the subcontracting and partnership agreement due diligence and PEERS processes with a focus on developing complete contract/agreement packages to ensure IRC staff efficiently identify and mitigate risks associated with specific partnerships. Strengthen IRC staff capacity on agreement review processes by providing ad hoc mentorship and facilitating PEERS specific info sessions and induction training to improve their skills. Developing an internal library of resources and regularly update training material resources and partnership processes.

Systems strengthening

• Collaborate across departments (e.g. C&P Donor Specialists, Finance, Ethics and Compliance, and Office of the General Counsel) to find broader solutions as they relate to subcontracts and partnership agreements
• Provide response to partners’ questions and concerns. Coordinating and engaging other departments (e.g. OGC) for input as needed. In close collaboration with other AMU departments, assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS.
• Explore opportunities for more data analysis and data-informed decision-making with other teams (finance, RPAS, donor specialists, etc.).Facilitate community of practice on compliance, partnerships, and partner support across country offices
• Participate and engage in contract readiness activities and lead or support in the development of Subcontracting Standard Operating Procedures (SOPs) and update/revise Subcontracting manuals.
• When needed and upon request, assist with other duties as assigned.

Requirements

• Demonstratable professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects
• Solid understanding of USAID and/or FCDO policies and procedures, specifically in contacts and subcontracts
• Demonstrated experience developing subcontracts and partnership agreements
• Excellent attention to details 
• Demonstrated ability to communicate sophisticated topics, related to donor or legal compliance, finance, contracts management, and procedures to a wider audience (e.g. across cultures and staffing levels)
• Excellent oral and written communication skills, including the ability to optimally and efficiently converse with donors, partners, and other internal departments
• Ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings for multicultural settings a plus.
• Ability to problem-solve in a fast-paced team environment and prioritize accordingly;
• Ability to travel up to approximately 20% of time;
• Excellent digital literacy: MS Word, Excel, PowerPoint, and email/internet software.
• Excellent written and verbal command of English, French

go to method of application »

The Deputy Director is hosted by the IRC and provides leadership to The Alliance for Child Protection in Humanitarian Action (the Alliance) to achieve high quality, high impact results for children that are informed by evidence, data, and best practice. Specifically, the Deputy Director, in collaboration with the Director, supports the achievement of the collective work of the Alliance to ensure that the efforts of national and international actors are of high quality and effective in protecting children in humanitarian settings.The Deputy Director is responsible for establishing productive and effective relationships within the IRC and with members of the Alliance to improve upon collaboration, diversity and quality of the work of the Alliance. 

Key Accountabilities, Duties and Tasks
Strategic leadership

• Provide support to the Alliance Director in the formulation and periodic revision and updating of work plans for the Alliance to ensure they are consistent with the stated goal and outcomes and that work planned is relevant, results-oriented, cost effective and incorporates a clear measurement framework. 
• In agreement with the Alliance Director, lead on relevant Alliance initiatives related to the Alliance Strategy. 
• Identify synergies between Alliance priorities and IRC priorities, and support the IRC as relevant in the delivery of IRC’s strategic priorities
• Governance
• Join the Alliance ExCom and Steering Committee meeting as an ex-officio member
• Contribute to transparent governance arrangements through support to the Director, and the Co-Leads.

Management and convening

• Ensure appropriate mechanisms are in place for coordinating and tracking progress of Alliance WG, TF and Initiatives, the sharing of lessons and experiences, and reporting against goals and objectives of the Alliance.   
• Coordinate across WG, TF, and initiatives towards coherence and complementarity in their work. 
• Receive and review requests to establish or disband Alliance Task Forces and, in collaboration with the Director, submit recommendations to the Steering Committee.
• Facilitate regular contact and information flow between member agencies and individuals as required to maintain excellent relationships and harmonised approaches and activities across the relevant areas of the Alliance work plan, to facilitate satisfactory completion of all interagency projects and commitments.
• Plan and coordinate, with support from the Alliance Director, the Annual Meeting for Child Protection in Humanitarian Action ensuring that it is relevant to current sector needs and priorities and an accessible and engaging space for members, practitioners and advocates. 
• In collaboration with the Alliance Director, plan and coordinate the annual internal meeting ensuring that it provides a forum for effective governance, planning, review and fundraising for the Alliance. 
• Support the Alliance Director in day-to-day management of the secretariat.
• Report to the Alliance ExCom on strategic updates of the technical groups

Technical guidance and support

• In consultation with the Director, sign off the Alliance working group and Task Force products for Alliance endorsement
• In coordination with the Director, provide technical oversight and support to the work of a select number of working groups, task forces and initiatives within the Alliance.
• Support the inter-agency identification of needs, gaps and areas of improvement for technical guidance and support.
• Upon request from the Child Protection AoR and/or UNHCR, organize the provision of technical support from across the Alliance for in-country actors.

Networking and partnership building

• Support the Alliance Director to build and strengthen strategic partnerships through networking and advocacy with, UN system agency partners, donors, relevant institutions, NGOs; peer partnership/alliances/coalitions, funders, research institutes and private sector to reinforce cooperation and/or pursue opportunities to promote goals and achieve sustainable and broad results on child protection
• Support the Alliance Director in strategic discussions to influence policy and agenda setting for promoting child protection in humanitarian response.
• Support the Alliance Secretariat in the development of communication strategies, implementation plans and activities for maximum communication impact and outreach to promote awareness for sustainable results for protection of children affected by humanitarian action.
• Support the Alliance Director in strategic engagement with donors to promote the centrality of children and their protection in humanitarian action

 Innovation and knowledge management 

• Contribute to IRC’s organizational research and learning agenda 
• Keep abreast of latest research and evidence and facilitate the generation and dissemination of best practices and knowledge learned.
• Collaborate with IRC technical advisors in Child Protection, Protection Rule of Law and Women’s Protection and Empowerment to promote uptake of inter-agency resources within the IRC and share learning from IRC work with Alliance members
• Contribute to the IRC’s and the Alliance’s knowledge management work to ensure effective dissemination, roll out and use of Alliance products by relevant actors and within the IRC.  
• Support the director in introducing and promoting best and cutting-edge practices on child protection programming.
• Share cross-contextual learnings generated from the Alliance with IRC’s VPRU and relevant sector staff across the technical unit in internal (IRC) networking spaces

Fundraising and financial management

• Identify opportunities for joint fundraising between IRC and the Alliance
• Support the Alliance director in implementing the fundraising strategy formulated by the Alliance ExCom and approved by the Alliance Steering Committee, to facilitate the implementation of the workplan, as well as the functioning of the secretariat.
• Support the co-host entity.

PROFESSIONAL PROFILE

• Success in this position requires an individual with expertise in coordination and management of Child Protection agencies and cross-cultural teams, and with a deep understanding of the cultural, societal, and political contexts in at least three of the regions where IRC operates. 

Work Experience: 

• A minimum of 6-8 years of relevant experience in coordinating, managing or implementing Child Protection networks or programs, with on the ground programmatic experience in a service delivery organization, NGO or comparable international agency required.
• Demonstrated track record in the development of global public goods and resource mobilization. 
• Experience and familiarity with related donors, peer agencies and national contexts, preferably in humanitarian, post-crisis, or climate impacted contexts.
• Experience in leading alliances, multiagency collaborations and interagency platforms is a strong asset.