Vacancies at Aga Khan University Hospital

Job Summary

The Food and Beverage cost/stock controller is primarily responsible for calculating costs of food and beverage items and also responsible for the short and long-term planning of the F&B controlling and pricing aspects. He/she is responsible to keep records of information and produce control reports periodically to help maintain a suitable inventory of food and beverage items used by the catering department for patients, staff and functions. In addition, He/she will keep inventory of service and capital equipment within the department.

Responsibilities

• Control the Food and Beverage outlets in terms of wastage, pilferage and efficiency.
• Prepare variance analysis for food & beverage and communicating with relevant parties.
• Update and maintain sales receipts for staff services
• Check and verify all staff meals and staff subsidy.
• Check and verify all function meals.
• Check the cost of sales in all F&B outlets and ensure that the costs are within budget.
• Check the menu pricing for patients, staff and functions and ensure that all items are within and correctly matched to the system.
• Continuously study weaknesses in F&B control implemented and provide suggestions for improvements.
• Carry out price review of menus and menu engineering in liaison with the Manager and the Head Chef.
• Responsible for linking the articles and Recipes in Material Control.
• Prepares and submits to the manager daily Food and Beverage inventory, sales and inventory report.
• Prepares and submits to the manager monthly F&B inventory, cost and sales report.
• Responsible for surprise spot checks at all F&B outlets.
• Prepare the daily and monthly cost report of the department in relation to cost of sales.
• Prepare daily staff meal cost report.
• Spot check on the receiving process to ensure that the scales are correct and goods are checked for quantity and quality.
• Check and ensure that no material is issued out from the store without requisition or approval from the respective department head.
• Check and ensure all menu items have a recipe.
• Inventory management of the capital equipment and ensuring that all equipment have asset tags and records kept to date.
• Inventory management of service equipment stocks in circulation and the stocks in store, making requisitions as per reorder levels

Requirements

• Diploma in Food and Beverage service and sales from Recognized Institution or equivalent.
• Experience with Accounting System, POS Systems and cost and inventory systems will be an added advantage.
• At least 2 years’ work experience at the same role with an up-scale (4/5 Star) hospitality environment.
• Knowledge of management of food safety based on Hazard Analysis and Critical Control Points (HACCP) (Added advantage)

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Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Responsibilities

• Receive, verify prescriptions and dispense drugs in a timely manner within approved standards and procedures.
• Contact the physician immediately for inaccuracy and illegibility in a prescription order, document errors and communicate them to the nursing and pharmacy staff
• Verify expiry dates of drugs prior to dispensing medication to patients/customers.
• Check that every label placed on the medications contains the correct patient name, drug, quantity and directions.
• Compound extemporaneous preparations and mix certain intravenous medications as per laid down procedures.
• Counsel patients on drug administration and use of devices for optimum wellness and recovery.
• Receive, return and update drug credits on the system in a timely manner.
• Deliver drug discharges to patients in the ward where applicable
• Communicate out of stock and non-stock effectively and timely to prescriber and nurse and provide alternative choice or make arrangements to order promptly.
• Comply and observe the environmental health and safety measures and regulations by proper handling, storage and dispensation of medications
• Record, monitor and update the expiry list of medications in timely manner.
• Conduct nursing floor inspections once a month for all ward stock, solutions and patient medication left behind
• Complete documentation of Interventions, Medication errors and Near Miss, Adverse events, Medication queries, Patient complaints or any other incidents and forward to relevant office
• Perform random medication checks daily and Monitor variance levels in your respective satellites.
• Compile daily satellite reports.
• Carry out regular satellite stock-take exercise.
• Report any special indicators allocated.
• Maintain and update personal drug knowledge data base to ensure accurate provision of pharmaceutical care of general disease states as well as specialized knowledge in the assigned area of expertise

Requirements

• Diploma in Pharmaceutical Technology from a recognized institution
• Practicing License from the Pharmacy and Poisons Board.
• 1 year working experience in a busy facility, preferably a hospital
• Computer literate
• Able to communicate with medical professionals
• Able to work with a team of people from various backgrounds and training
• Excellent customer service skills and empathetic to patients of all ages
• Good interpersonal skills
• Culturally sensitive
• Able to keep up with pharmaceutical developments and Continuous Medical Education programmes.