Vacancies at Aga Khan University Hospital

Job Purpose

To oversee people’s management, inventory management and general warehouse operations.  To link Pharma warehouse and PSCMD by ensuring a cohesive ambient work environment thus providing optimal stock and inventory control mechanisms in line with policies and procedures of the department and institution at large.

Key responsibilities

• Medication Management & Use Indicators and Inventory oversight
• Ensure availability of critical and essential medicines in the hospital.
• Monitor supplier pending orders and out of stock items, advise users on alternatives available, look up alternatives using the reference material LEXICOMP and on retained products from the PPB portal and advise PSCMD.
• Ensuring that there are adequate buffer stocks of DDA in the pharmacy and that they are received from the suppliers according to policy and immediately dispatched to the pharmacist at the main pharmacy.
• Working with the chemo pharmacy to ensure regular supply of cytotoxic drugs and following up the special chemo orders with a Leadtime.
• Informing users on the new additions to the formulary and ensuring supply.
• Submit report of fast moving and slow-moving items, dead stock to the chief pharmacist for review and action. Initiate return of slow-moving items back to the vendor.
• Compile reports of out of stock and back in stock items and submit to the manager PSCMD.
• Oversee incineration of expired drugs according to the hospital policy.
• Observing IPSG 3- storage of high alert medication in the stores and ensuring that all the look alike, sound alike and HAMS drugs are properly labelled before leaving the pharmacy stores.
• Monitoring of short expiry, and timely return to vendor and removal of expired drugs as per laid down procedures.

Administration

• Oversee team operations, by ensuring all assigned tasks are performed to the required standard.
• Oversee that the store adheres to the required storage conditions i.e. room and cold storage temperatures;
• Goods are arranged for FIFO (first in first out), FEFO (first expiry first out)
• Goods are stacked as per instructions from the manufacturer.
• Temperature is monitored and recorded twice daily
• Procedure for storage and handling of hazardous materials is adhered to.
• Receiving medications from vendors and stacking of the same as per laid down policies
• Accurate issuance of medications to pharmacy satellites

Quality Control

• Ensure drugs supplied adhere to internal/external regulatory bodies for instance PPB
• Ensure JCIA standards are maintained and adhered to.
• Prompt update of GRN’S
• Regular random stock counts done and records maintained
• Expiries and short expiries are closely monitored
• Conduct weekly random spot check on inventory at pharmacy stores, more so on stocks highly susceptible to variance
• Ensure that expired items are disposed as per policy

Coordination and reporting

• Ensure stores operations are within stipulated time.
• As and when required, improve processes within the warehouse to ensure smooth operation and safe handling of stocks and inventory.
• Coordinate quarterly stock take and monitor stock reconciliation for internal satellites and outreach central store
• Ensure both PSCMD and Pharmaceutical matters are pre informed for prompt action and if need be escalated to the chief pharmacist/managers

 
Qualifications and skills required

• Diploma in Pharmaceutical Technology.
• Bachelor’s degree/Diploma in Purchasing and Supply Chain Management or a related field will be an added advantage.
• Proficiency in MS Office
• Proficiency in MS Excel
• Inventory control systems
• Minimum of 3 years’ work experience in a busy store/warehouse
• Team player with ability to independently make decisions.
• Self-starter with good team leadership skills
• Strong negotiation skills and convincing power
• Ability to resolve issues amicably.
• Good organization and administrative skills
• Must be honest and with high Integrity.

go to method of application »

Job Summary

The successful candidate will assist in implementation of the health workers mental health intervention in Nairobi, Machakos, Mombasa & Kwale.  This includes but is not limited to training and supervising intervention facilitator, data collection and management, stakeholder mapping, and coordinating all field activity logistics.  In addition, assist in other administrative tasks required to carrying out field work.

Responsibilities

Fieldwork Support

•   To attend a training on the mental health intervention, data collection and activity management.
•   Facilitate training of intervention facilitators and supervise the intervention implementation.
•   Assist in logistical preparation for recruitment and mobilization of study participants.
•   Assist in processing administrative clearances required to carry out field work across different regions.
•   Facilitate invitation of study participants in collaboration with Ministry of Health, Counties, Health Facilities and Community Health Focal Persons.

Data Management

•   Introduce the study to the participants and seek their informed consent to participate in the study.
•   Contribute to tool review and pre-testing of tools (survey tools, focus group discussions and key informants’ interviews).
•   Moderate FGDs and conduct key informant interviews.
•   Conduct data collection and ensure quality, ethics and COVID-19 safety protocols are adhered to.
•   Document and report field experiences as per the plan through the guidance of Project Leader
•   Transcribe qualitative data.
•   Support with coding and charting of transcribed date in NVIVO

Requirements

• A Diploma or a bachelor’s degree in counselling, Psychology, Public Health, Development Studies or other allied fields.
• Experience working with health care workers is an added advantage.
• Proficiency in use of smart phone/table to collect data is required.
• Familiarity with research ethics and experience taking informed consent.
• Excellent communication and interpersonal skills.
• Ability to work within tight schedules.
• Prior experience in field supervision will be an added advantage.

Relevant Experience.

• Minimum of two years of demonstrated experience in quantitative and/or mixed methods research including use of smartphones/tablets to collect data.
• Experience in data coding and data transcription and translation is an added advantage.
• Candidates from specific counties (Nairobi, Mombasa, Machakos, Kwale) will be preferred.
• Strong leadership, planning and problem-solving skills.
• Good knowledge and research data management.
• Demonstrate knowledge in community engagement in research.
• Excellent teamwork and coordination skills.

Personal Characteristics

• Can work under minimal or no supervision.
• Highly organized.
• Excellent interpersonal skills and a good team player.
• Keen desire to learn and share knowledge.