Vacancies at Amref Kenya

JOB PURPOSE

The Grants Associate will ensure effective management of grant resources by enhancing Sub Recipients’ (SRs) capacity to implement activities. This should comply with contractual stipulations and procedures that ensure transparency in the grant processes. S/He will work with a team of programme as well as Monitoring and Evaluation personnel to have a clear understanding of the grant and support it comprehensively.

PRIMARY RESPONSIBILITIES

KEY AREA ACTIVITIES

Grants Management

• Participate in setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes.
• Assist in the preparation and follow up on timely disbursement of the grant’s funds
• Participate in the project’s grants accounting, reporting, compliance and risk management process.
• Carry out grants specific database maintenance and reporting and upload relevant reports in the Grants Management Information System (GMIS) in a timely manner.
• Representation of Amref at consultative meetings with key stakeholders

Development of Budget and Work Plan

• Review and finalize Sub Recipients’ budgets and work plans, prepare contracts/agreements and follow up on compliance.
• Report Review Receive and review periodic grants reports from sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
• Provide timely feedback to sub recipients on grants performance.
• Handle correspondences and matters in regard to grant management in consultation with the project team.
• Assist in preparing monthly, quarterly and annual project performance reports.

Compliance

• Ensure compliance to donor regulations and Amref policies within the project as well as by implementing partners

Mentorship and Research

• Participate in mentoring, monitoring and other SRs capacity building initiatives.
• Provide technical guidance and capacity development to Sub recipients to plan, implement, monitor and report on grants awarded in a manner consistent with assessed needs above.
• Participate in operation research, documentation and dissemination of new
• lessons and experiences in grant management.

Reporting and Audit

• Compile monthly and annual grant reports and assist in quarterly dashboard preparation, biannual donor reports
• Assist in coordinating internal and external audit and act on audit issues in collaboration with Grants Officer, PIT and finance department.

EDUCATION, EXPERIENCE AND ABILITIES

Education and Professional Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce or its equivalent
• Professional qualification in CPA (section 2) or its equivalent

Relevant Experience

• Three (3) years relevant experience; NGO experience is a plus
• Experience with donors, i.e. Global Fund, USAID will be an added advantage

Skills and Competencies

• ICT proficient, accounting and ERP software
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure
• Excellent oral and written communication skills that should include public speaking
• Analytical skills and attention to details
• Good organization, planning and coordination skills
• Problem solving skills
• Team player
• Good listener
• High integrity and honesty
• Ability to work under minimal supervision

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JOB PURPOSE

The Grants Officer will coordinate the effective management of the grants in the Global Fund Tuberculosis Project to ensure development of grant management systems, contract management, budgeting processes, mentoring and monitoring of grantees, compliance and reporting.

PRIMARY RESPONSIBILITIES

• Setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes.
• Co-ordinate the project’s grants accounting, reporting, compliance and risk management.
• Review and finalize sub recipients’ budgets, prepare contracts/agreements and follow up on compliance.
• Handle correspondences and matters in regard to grant management in consultation with the Grants
• Manager and Programme Manager.
• Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
• Provide feedback to all sub-recipients on grants performance.
• Assist in the preparation of ongoing progress update and disbursement request (PU/DR) and annual
• Enhanced Financial Report (EFR) as per Global Fund requirements.
• Provide technical support and supervise the sub-recipients and Grants Associate to ensure full compliance  with the Global Fund requirements.
• Provide on-site mentorship to sub-recipients and capacity development to them to plan, implement, monitor and report on grants awarded.
• In liaison with Director ICT, supervise and guide the selected ICT Consultant in programming a Grants
• Management Information System (GMIS) and SRs portal for the project and ensure it is fully operating, providing the relevant grants reports and regularly updated.
• Organize and facilitate training, workshops/seminars for the sub-recipients, to facilitate understanding of the grants process, implementation, reporting and accounting.
• Coordinate tax exemption processes for the sub-recipients and ensure compliance to donor regulations.
• Work with other project team members to develop strategies that will ensure effective and efficient design, implementation, and coordination of all components of the grant.
• Represent the project in relevant consultative meetings with the Government and other stakeholders to articulate the context of the grant implementation, monitoring, and evaluation.

EDUCATION, EXPERIENCE AND ABILITIES
Education and Professional Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce or its equivalent
• Certified Public Accountant - CPA(K) or its equivalent

Relevant Experience

• Four (4) years relevant NGO work experience in CSOs grants management
• Experience in project management and community health interventions
• Proven abilities in managing CSOs grants
• Proven capacity building and mentoring for grass-root CSOs, pre-funding assessment, contract design, compliance management, data analysis, budget and report review for CSOs

Skills

• Networking and collaboration with GOK, NGOs, Managers, FBOs
• Analytical, writing, and public speaking
• Training and mentoring others
• Monitoring and evaluation
• Budget management
• Excellent numeracy skills
• Good oral and written communication skills

Competencies

• Team player,
• Ability to work under minimum supervision
• Demonstrate high integrity.
   

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Job Purpose

The position holder will work closely with the project team, ensuring seamless coordination and execution. S/he will manage tasks delegated by the Project Manager and Project Officers, liaising with both internal team members and external stakeholders to ensure timely execution of assigned tasks and within approved budgets. S/he should be highly organized, adaptable, and
able to prioritize tasks while working independently.

Duties And Responsibilities

• Coordinate and oversee meeting schedules for the Project Team, ensuring timely communication and proper documentation of meeting minutes.
• Plan and organize workshops and other project-related events.
• Initiate procurement requests by liaising with relevant departments, tracking the procurement process, and ensuring the timely issuance of Local Purchase Orders (LPOs) and payments to vendors.
• Arrange and manage both virtual and physical meetings, including sharing meeting links, setting up video conferencing tools, sending reminders, preparing agendas, and ensuring that all necessary materials and resources are in place.
• Manage the induction process for new project staff, including organizing orientation sessions, introducing team members, and ensuring new hires have access to necessary resources and tools
• Oversee and maintain the project assets inventory, ensuring all equipment, materials, and supplies are properly accounted for, tagged, and updated in the asset management system. Ensure compliance with Amref policies and procedures related to procurement, finance, and human resources, maintaining proper documentation.
• Coordinate travel arrangements for project staff, including booking flights, and accommodations and managing travel itineraries as necessary

Qualifications, Skills And Experience

• Relevant university degree.
• Knowledge of modern office procedures.
• At least 2-3 years’ relevant experience.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Highly adaptable and capable of working independently or within a team.
• Proactive in identifying potential challenges and finding solutions.
• Excellent in written and verbal communication.
• Ability to prioritize and multitask.
• Ability to make timely and well-considered decisions based on organizational policies.

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JOB PURPOSE

• Under the supervision of the Project Manager, the job holder will support and provide safe and reliable transportation service to the Visceral Leishmaniasis project team.

DUTIES AND RESPONSIBILITIES

• Prepare the vehicle for each trip in advance
• Confirm that all necessary tools and equipment for the trip are loaded into the vehicle.
• Adhere to the prescribed speed limits.
• Complete all required trip documentation and obtain necessary authorizations prior to departure.
• Keep the assigned vehicle clean and well-maintained at all times.
• Regularly inspect the vehicle’s condition, including tire pressure and oil levels, before each trip.
• Follow the vehicle’s service schedule diligently.
• Stay vigilant for any potential mechanical issues.
• Ensure timely and cost-effective repairs when necessary.
• Maintain accurate and up-to-date reports of work tickets.
• Prioritize passenger safety at all times.
• Ensure that the vehicle meets all required registrations, licenses, and inspections, with the relevant documentation always available.
• Verify that seat belts are functional and ensure all passengers wear them throughout the journey.
• Obey all traffic rules and regulations.
• Ensure personal adherence to the Government Traffic regulations.
• Report incidents and follow the organization’s rules and procedures accordingly.
• Keep accurate and up-to-date records of vehicle work tickets and fuel requisitions.

REQUIRED QUALIFICATIONS

• Minimum "O" level education (Form 4 certificate).
• At least three (3) years of driving experience with a proven good track record. NGO experience is a plus.
• MUST possess a valid driving license.
• Knowledge of basic mechanics is an added advantage.
• Certificate in basic computer applications.
• Fluency in both oral and written English and Kiswahili, with the ability to follow instructions.
• Strong time management skills.
• Flexibility and adaptability.
• Good understanding of various vehicle parts.
• Ability to identify and implement necessary precautions and preventive measures for proper
• vehicle maintenance.
• Willingness to occasionally work after office hours, while maintaining a positive and
• enthusiastic attitude.
• Excellent interpersonal skills.
• Be well organized.