Vacancies at Medecins Sans Frontieres (MSF)

Main Purpose

Performing cash transactions, verifying supporting documentations and maintaining records according to Doctors Without Borders/Médecins Sans Frontières (MSF) standards and local finance policies.

Accountabilities

• Controlling and monitoring cash payments from the cashbox,coding and recording cash transactions in the daily cashbook or accounting system,
• Performing daily cash counts and investigating any discrepancies
• Following up on cash advances(based on authorised requesters list and other internal processes) and ensuring they are duly settled
• Carrying out transfer requests between cash and safe box
• Checking the validity of invoices, approval signatories, and correctness of account codes
• Performing currency exchange operations when required
• Assisting with the preparation of salary payments as required
• Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable
• Liase with Dadaab team for cash related matters,focal point for Dadaab funds transfers i.e. suppliers,dailyworkers etc
• Assisting in advance management follow-up(operational advances)contract follow-up, follow up monthly accountancy file ,archiving and other job requests by the supervisor and the requestor

Requirements

Education 

• Diploma in accounting / finance / business administration.
• CPA qualification is an added advantage

Experience 

• Experience in accounting (minimum 1 year).

Languages

• English and Swahili

Knowledge 

• Computer literacy (word, excel)

Competencies

• Results and Quality Orientation, teamwork and cooperation, behavioural flexibility,commitment to MSF Principles, service and orientation and cross-cultural awareness

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Main purpose

Perform clinical laboratory activities according to MSF protocols, security and hygiene measures in order to obtain results to determine the patient’s treatment.

Accountabilities

• According to medical prescription, preparing and performing clinical exams/tests with appropriate techniques and following MSF protocols and procedures. This function includes, among others:
• Taking blood, vaginal and urethral samples.
• Centrifuging blood and urine samples.
• Performing laboratory exams (serology, hematology, biochemistry, bacteriology or parasitological, according to context of the mission).
• Ensuring proper reporting and registration of the sample results in order to keep a written track of activity and give information to the relevant persons, ensuring confidentiality.
• Taking care, manage and organize efficiently the laboratory material/equipment:
• Perform cleaning and minor maintenance for biomedical equipment used. Following the user manual and protocols and alert supervisor in case of malfunctioning
• Applying hygiene and safety protocols, doing daily cleaning /maintenance, sterilization, washing general glassware after procedures are done.
• Ensuring proper sample waste disposal according to MSF protocols and highest safety standards.
• Supplying orders, do stock, storage conditions follow-up, keep inventory.
• Keeping organized the data collection system of laboratory results and all information generated from the analysis done.
• Reporting all relevant information linked to the activity in the laboratory to the line manager, especially the loss/robbery/damage of laboratory equipment or medicines.
• Respect the universal hygiene standards and follow the disposal guidelines.
• Apply personal protective measures while working in the lab; this includes MSF recommended scrubs/tunic trousers.
• Disinfect the working benches/tables before and after work according to the MSF protocol.
• Do proper and optimal waste segregation to reduce accidents and ensure safety in the department.
• Place order (weekly/monthly) for reagents and materials based on consumption with the support of the direct supervisor.
• Chart the fridges in the morning and evening and monitor the cold chain.
• Keep record of all investigations done: that is, the patients’ names, age, address/block, date, diagnosis, requester and result of the investigation(s) done.
• Perform tests as per the SOP and within the provided turnaround time.
• Prepare blood and blood products transfusion (Prioritizing emergency cases in consultation with the direct supervisor and/ or line manager
• Ensure that results are dispatched according to the departmental units in a timely manner.
• Be able to prepare, stain and examine TB smears, peripheral blood film, gram’s staining and
• Indian ink staining.
• Report problems and other relevant information related to patient services to the supervisor in a timely manner.
• Performing minor maintenance and cleaning of the biomedical equipment following user manual and protocols. Alerting the supervisor in case of malfunctioning of any device.
• Perform internal and external quality controls as scheduled in the SOPs, guidelines and protocols
• Facilitate the referral of samples to external laboratories in coordination with the lab supervisor and/or the line manager.
• Do pre and post counseling, grouping, screening and bleeding of blood donors.
• Do investigations in the departments/units/wards if required.
•  In the absence of the lab supervisor, supervise the auxiliary laboratory assistants and the allocation of duties pertaining to laboratory work and perform training or refreshment for auxiliary laboratory assistants when needed. Keep communication with the line manager.
• Generate daily, weekly and monthly reports/data from the activities of the department.
• Facilitate any needs relating to epidemic surveillance.
• Ensure that quality control tests are carried out regularly or as required by SOPS/MSF.
• Work in the laboratory during irregular hours if necessary .

Requirements

• Education · Essential : Laboratory Technician Diploma /Degree.
• Experience · Minimum 1 year working experience essential.
• Languages · English language essential.Swahili and Somali language Desirable
• Knowledge · Essential :Computer literacy (word, excel and internet)
• Competencies · Results, teamwork, flexibility, commitment, service

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Main purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

•  Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

Requirements

Education

• Essential: Bachelor of Pharmacy

Experience 

• At least one year certified work experience as a pharmacy manager/pharmacist Experience of team supervision

Languages 

• English is essential, Swahili and Somali is desirable

Knowledge

• Essential computer literacy (word, excel and internet)

Competencies 

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3