Vacancies at Nova Pioneer

ABOUT THE ROLE

You will:

• Schedule meetings for the School Principal in line with their diary
• Facilitate the public relations function of the front office
• Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
• Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
• Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
• Maintain the school’s student roster (termly) and update it as necessary 
• Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
• Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
• Coordinate travel and accommodation for the School Principal
• Handle invoices and transportation requests for the School Principal
• Facilitate logistical arrangements for weekly, monthly and quarterly meetings
• Provide administrative services and take minutes for various meetings when required
• Receive guests and/or visitors for the Principal as well as any other visitors in the network office
• Assist in managing PTA communications and meetings
• Issue materials/stationery to team mates.
• Maintain and update the inventory tracker and raise stationery requisitions.
• In addition to these typical duties, may perform other duties as assigned and required
• Finding ways to improve administrative processes
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Create and maintain filing systems, both electronic and physical

ABOUT YOU

• You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
• You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback

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ABOUT THE ROLE:

As the School Counsellor you will have the opportunity to:

• Model, live and lead the Nova Culture
• Collaboratively develop a Comprehensive School Counseling Policy with the Principal
• Deliver a Comprehensive School Counselling Program
• Develop and maintain a written plan for effective delivery of the school counseling program based on best practice approaches and in line with the school’s ethos.
• Communicate the goals of the comprehensive school counseling policy to education stakeholders (i.e., administrators, teachers, students, parents, and community/business leaders).
• Maintain current and appropriate resources for education stakeholders.
• Provide direct services through the Guidance Curriculum, Individual Student Planning and Preventive and Responsive Services, and most remaining time in program management, system support, and accountability 
• Use data to develop comprehensive programs that meet student needs.
• Provide leadership and collaborate with other educators in the school-wide integration of best practice in counselling.  
• Implement appropriate and prevention-oriented group activities to meet student needs and school goals.
• Plug-into the life skills programme as guided by the office of the Director of Academics and/ or the Principal to support with execution
• Assist all students, individually or in groups, with developing academic, career and personal/social skills, goals, and plans.
• Make use of data to devise interventions, in consultation with the Principal.
• Provide individual and group counseling to students with identified concerns and needs.
• Implement an effective referral and follow-up process as needed.
• Accurately and appropriately use assessment procedures for determining and structuring individual and group counseling services. Consult the Principal if there is the need to invite an external service provider for the whole school, or for students, or for members of staff.
• Provide appropriate information to school personnel related to the comprehensive school counseling program.
• Assist teachers, parents/guardians, and other stakeholders in interpreting and understanding student data.
• Participate in professional development activities to improve knowledge and skills.
• Use available technology resources to enhance the school counseling program.
• Adhere to laws, policies, procedures, and ethical standards of the school counseling profession.
• Collaborate with parents/guardians and educators to assist students with educational, career, and life planning.
• Conduct a yearly audit to review the counselling needs and trends in the school, and the extent to which the Counselling programme in the school is effective in its implementation, based on the data collected and analyzed.
• Prepare the results of such analysis in a manner that makes it possible to share the information with different stakeholders: students, teachers, network, parents and guardians.
• Plan and deliver routine wellness sessions for parents.
• Collaborate with Learning Design team to incorporate therapy content in lesson
• Ability to collaborate with the school nurse and other health professionals in case of referrals.

ABOUT YOU

Skills and Qualifications required:

• You have Professional Training in Counselling- Higher National Diploma or Degree in Counselling Psychology
• You are registered with a  counselor's professional body in Kenya
• You have between 3-5 years of experience in institutional counselling
• You are experienced in using assessment tools for determining and structuring individual and group counselling.
• You are passionate about student welfare and want to help them tackle life’s different challenges
• You have previously counselled children/ teens
• You are a great communicator: You are able to provide a clear and persuasive pitch to anyone and have excellent written and verbal communication skills.
• ​You are results driven, goal oriented, move fast, and take ownership of work.
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback